They keep copies of two forms of ID for both

Posted By: Carol D on 2006-06-05
In Reply to: Wait a minute- why do they need a COPY of her SS and DL? - self employed

payroll reasons and to prove you are an American citizen and are able to work in the U.S. They put a copy in your employee file in case of audits, etc. Anyone whose ever had a job should know this.

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New job.. - newmt
- Yes, that's normal. By law they need 2 forms of ID. sm - Bunny
- See message. - Anon
- Any job I have ever had... - sm
- They'll need your SS# to issue your 1099 at the end of the year. - Hope this helps
- How are they supposed to keep track of your - Dianne
- If they are a reputable company and have really - Misha
  - Wait a minute- why do they need a COPY of her SS and DL? - self employed
    - Why copies are needed - Former Admin
    - How would you show the cards in person when you work in another state? You copy them and mail/fax - the copies in. nm
      - She didn't say she worked in another state. That's why I asked WHY? - nm
    - They keep copies of two forms of ID for both - Carol D
      - Well I guess I have never had a job then. I must have imagined that I did. - nm

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Yes, that's normal. By law they need 2 forms of ID. sm
Every company I've worked for has needed this. They keep it on file as proof that you're legally able to work in the U.S.

Why copies are needed
At the company I worked for, we had to have copies of the documents for audit purposes and as proof that an employee was legally eligible to work in this country. A copy was kept in the file in office and one was sent to corporate for verification of correct information (spelling of name, numbers, etc). As for filling in the information on the I-9, we would take copies in order to fill in the information when we had time. We hired 70 to 100 people a week and it was much simpler to make a copy of all of them while the new hires were in training than to have to go find them in the center when we got to their paperwork as they all worked different shifts or quit after the first day.