You can create as many glossaries as you would like.

• Question for instant text - WVM
  • You can create as many glossaries as you would like. - sm
    • Thanks for - WVM
    • My question on IT - Patti
      • You can import your AutoCorrect list - Kristen
      • Instant Text will pull in whatever font you are using - NH
      • I empathize! - WVM
      • Even with AC, you need to use templates with default fonts so you sm - Cheri

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For copyright protection, IT restricts itself from being able to be copied onto a disk and installed onto another computer. The only way to install it is to use the installation disk.

The glossaries, however, can be backed up onto a seperate disk, just not the actual program itself.

Technically, the hospital owns the license so installing it on a personal computer would violate the license agreement. If you would like to have it on your own computer, it is recommended to purchase your own copy so you don't have to worry about anything with the license agreement.

When you compile glossaries, the choice of phrases depend on the Minimum Word Frequency you select in the Compilation dialog. If the size of the file you compile is rather large, let's say 800 KB, you can raise the Minimum Word Frequency to 10. If you leave it at 5 you will get more phrases. Compiling a glossary is very fast and you can easily try out different settings to find the right balance.

You should not change so much the number of words per phrase. Beyond the 7-word phrases, Instant Text will take care of suggesting what is likely to come next by giving you the continuations. If you have a paragraph or page that is always the same with certain doctors, the best is to highlight them and add them to your glossary.

If you have compiled glossaries for each doctor, you can still combine them including these glossaries into a shell glossary that lets you regroup all the doctors with similar language and have it under the shell name in the glossary list.

On page 68 of the Instant Text manual  as well as in some articles Jon Knowles wrote and which are available at the top of the Instant Text Forum you can read about typical compilation settings.

I hope this helps.

Marianne
Textware Solutions

To create glossaries, the first option would be to import your AutoCorrect file. Right-click on Phrases and go to Importer and click on the AutoCorrect option and follow the prompts.

The next option would be to do a compilation as suggested in the previous post. To do a compilation, right-click on the glossary list and select "Multiple File Compilation" and then follow the prompts.

With regards to not seeing any matching phrases in your advisories: What glossary are you currently using? What are you typing for a short form? Do you see anything in the advisories at all?

It may be easiest to troubleshoot over the phone. Please feel free to call us at 781-272-3200 ext 2 with any questions and we can help get you started. We are here Monday-Friday 9am-5pm eastern time. You can always email us as well.

Textware Solutions

to a new computer?  I guess a flash drive, but i have never used one.  Do you just plug it in a USB and....well, then what?

Thanks in advance!

To save your glossaries to a backup disk:

• Go to My Computer or Windows Explorer and go to the C-Drive, then the InstText folder, then the Glossary folder
  
• Right-click on the glossries you wish to save and select "Send to" and then select the destination drive. Your computer will automatically make a copy to the backup disk. If you do not have the "Send to" option, right-click ad select "Copy" and then paste them to the backup disk.

To put the glossaries on the new computer from the backup disk:

• Right-click on the glossaries on the backup disk and select "copy"
  
• Go to My Computer --> C-drive --> InstText --> Glossary. Anywhere in the glossary, right-click and select "Paste".
  
• They should now be listed in your glossary folder.

To add them to your glossary list:

• Right-click on the Active Glossary List and select "Open"
  
• Double-click on the glossary you wish to add to the glossary list
  
• When you are done opening all of the glossaries you wish to add, right-click on the Active Glossary List again and select "Save Active Glossary List"

Kind regards,

Kristen

I assigned my macro to ALT-B, but you can assign any keys you want so long as they are not already in use for another function.

To create a new macro you click:

Tools -> Macros -> Record a new Macro

A window will open up that says:

Macro Name:  In the box type in the name you wish to give your macro. (I simply typed in AltB).

In the middle of the window you will see "Assign Macro to" with two buttons that say "Toolbar"  and "Keyboard".  Click the Keyboard button.

This opens a new window and your cursor will be in the field that says "Press new short cut key".  You will hit the series of keys you want to assign your macro to (in my case it was Alt+B).

Below you should see "Currently assigned to [unassigned}"  If it says it is assigned, you will need to pick other keys to assign your macro to.

Finally, click assign.

Now you are in your document and there will be a little box that has a stop button and pause button.  Every keystroke you make from this point on is recorded and will be assigned to your macro.

Now you want hit Ctrl+F which will bring up the find window and type in a character that you want your cursor to jump to.  I use the asterix (*).  Then click the stop button on the little box.

Then test our your macro.  I have report templates I use that look like this:

CHIEF COMPLAINT:  *

HISTORY OF PRESENT ILLNESS:  *

And every time I hit Alt+B, I jump to the next asterix.

I hope this helps.  It sounds kind of confusing when you are trying to explain how to do it, but once you do it it is really pretty simple.

Yes, it will take a bit of time, but you will then have a test that belongs to you.  Any that you might find on the internet are most likely not meant for the use of others. 

Create bookmark names (patient, date, etc.). Put a cross-reference to those bookmark names where you want them to appear in the document. Save the template. Now, when you open the template, create a new document, fill in the patient name, date, etc. and mark with the appropriate bookmark. When you're finished with that, hit F9 and it will update all fields.

Both bookmark and cross-reference are found under Insert; cross-reference is a subcategory of Reference.

page set up or use a hard return after it and a page break at the end. Center text below the hard return but above the page break and leave a regular line at the bottom of the page.  I would then copy it and paste it however many times I needed a report for then go back to the first and start filling in.

Hope this helps.

xx