Which one -- AutoCorrect or AutoText? Word version?
Posted By: nm on 2007-05-09
In Reply to: Copying Word Autotext? Can anyone help? - Lisa
xxx
Complete Discussion Below:  marks the location of current message within thread
The messages you are viewing
are archived/old.
To view latest messages and participate in discussions, select
the boards given in left menu
Other related messages found in our database
Word AutoText, AutoCorrect, and Spellchecker, and other Word features
I have just started working for a company that uses Word (my previous experience was HTML-based and had its own autotext and spellchecker).
I have never bought medical spellcheckers nor Instant Text, especially that I have learned a lot from posters here that one could use the autocorrect feature for long words/phrases/paragraphs/templates. I have heard of people saying autocorrect was not meant to be used for such.
I have been browsing some features of shortcuts in Word (using the Assistant), and have discovered that it has AutoText. I tried it by highlighting a whole document (canned procedured), then hit Alt+F3, assigned a code, and voila! I have a template that readily inserts into an open Word document by typing the code and hitting Enter.
Also, I have learned that I can insert empty fields (for variables in my templates like BP/HR/RR/Temp values by hitting Ctrl+F9, then when I have inserted the autotext for a template with such empty fields, I can readily jump from one field to the next (to fill them up with values) by hitting F11 (or Shift+F11 to go to previous empty field).
We do know that many dictators want us to type verbatim even for running sentences, so that I have found the Spelling and Grammar checker feature of Word quite cumbersome. I discovered tonight that I could use just the spellchecker feature by clicking on Tools > Customize, then under Categories, select Tools; under Commands, select Spelling. I dragged that onto my tool bars so I can do a quick spellcheck. Cool thing was, the previous documents I have made with new drug names, etc., which I have spellchecked using a non-Word program, were automatically included in its database (so I do not have to re-enter them as I begin to utilize this feature). Drawback: I could not make a shortcut key for this (have to use the mouse again!)
Then I made my OWN keyboard shortcut for autocorrect by going to Tools>Customize>Keyboard (click on button then another window appears), Under Categories, choose Tools; under Commands, choose AutoCorrect. Under Press new shortcut key, assign the shortcut you want (F key, Alt or Ctrl + desired key), then click on Assign button.
Well, that is all I can share for now. I have learned a lot from posters here, and I hope I have added some info, especially for Word users like me who can be categorized as average.javascript:editor_insertHTML('text',' ');
javascript:editor_insertHTML('text','');
I use AutoCorrect and AutoText on Word sm
It isn't as limited as you might think. If you have over 225 characters in your selection or have blank lines, etc. you need to check "formatted text." You can also put it in AutoText and once you start typing the first few letters a box will come up with the rest of the text and if you want to insert it, you just press enter. I have many, many entries in both AutoCorrect and AutoText. I like it much better than the ShortHand program I bought, though I do need that to transfer text to the Word program that work uses between emails, etc. That may be because I've used Word for years and am used to it.
Also, Word has the AutoCorrect and AutoText--see inside
Also, Word has the excellent AutoCorrect (for expanding words like "tp" into "the patient"). It is an excellent help, the only downside being that it maxes out at about 7000 entries.
Also, for longer portions of type, like something a doctor says over and over, there is AutoText in Microsoft Word. Just put the paragraph or sentence or whatever in th AutoText, and the next time the doc says it, you can put it in.
Also, you can save complete documents in Word that you may use again- like psychiatric tests that they do-- you can just open that document and rename it a new name (keeping the old document as the template, like "Dr Smith Psyc tests" and then rename it when you do it to something new- and you can have all your margins, test headings, tabs, etc.
I would not work without these 3 things being available--AutoCorrect, AutoText, and the ability to store documents that I might want to use again.
So, I'd just drag them into the 21st century! It is actually ridiculous. Would their programmer(s) work without their production shortcuts? They have plenty of them. Ask them not to use any, to type every / and etc. and have no canned programming stored, and see how they like it. Arrogant snobs.
word has both autotext and autocorrect plus macros
I really don' t see all that much need to buy a ShortHand program, especially when you are just starting out and probably put out a lot of money already. Just click on your toolbar, click on autocorrect, and you will get a menu that you can use to add in your new expansions.
if you would like to access this toolbar from your keyboard, you can create a macro that will do this.
Sub ATxtShow()
Dialogs(wdDialogToolsAutoCorrect).Show
End Sub
Paste this into your macro editor, and now record a "hot key" macro on whatever key(s) you would like to use. I use alt-5, but you can use any alt or control key combination you have free.
I certainly hope this macro posts properly, I tried 3 times to post a macro that to count characters, and each time a quote mark was removed by the system, but I hope this will post properly. I will follow up on this immediately after posting and make sure it is correct.
If you don't have an expansion program, you can put stuff in Word in your AutoCorrect/AutoText un
s
Word version Autocorrect - thanks! (nm)
thanks
The version I use does not use my word autocorrect but has
its own. I have to turn mine off or they both come in at the same time with words within words.
Does anyone know of any version of Word that allows UNLIMITED Autocorrect entries? Tx NM
Does anyone know of any version of Word that allows UNLIMITED Autocorrect entries? TX NM
Works is a dumbed down version of Word and Excel. You get the full version of Word in the Suite.
The Works Suite is a cheaper way of getting a full version of Word if you don't want or need the other applications in Office.
I use Autocorrect and autotext
mple, right upper extremity, I use RUE and if the doctor says right upper extremity first exam, use RUE1 and I have the whole exam in there. I use for other exams as well.
Where is AutoCorrect and AutoText stored....sm
and how do you back up these files? Thank you!
That's the way you do it. I can't get anything in either autocorrect or autotext to stay put.
Therein lies the problem.
I love my AutoCorrect and AutoText sm
I type in Word so I use both the AutoCorrect and the AutoText. If the doctor says it a second time - it goes in there. I tend to do the first letter of the key words or parts of words if I put in a phrase like acghj = acromioclavicular and glenohumeral joint, aci = acute changes of ischemia. I do Radiology so I also put in all the commonly associated views for x-rays together like pl = PA and lateral, etc. I also have the doctor's signitures under their number like 12345 = John Smith, M.D. on another job I would put in drsmith for John Smith, M.D. I have all the techniques for CT, MRIs, etc. in there. Everything is in there and every day I add more.  I am confused on why one would put tp for patient. That would confuse me! Right now my tp = trauma, pain. Oh...I also change them if I'm typing a particular doctor and they use a particular phrase a lot - I will override something I already have in there to what that doctor is saying and next time I get the other doctor who uses the other phrasing, I'll override it back. Like sometimes they say bones, joints, and soft tissues and another doctor likes to say it differently in the sentence and says bone, joint, or soft tissues - so I just change my bjs to whatever that doctor is saying that day.
Look up AutoCorrect and AutoText in the help file.
They are two very different features. If you get confused, post back with your questions.
Since you're starting from scratch, you are far better off purchasing a true text Expander that works in all of your programs instead of the features that only work in Word. Instant Text will import entries from most any program and you can take it with you from platform to platform or any other program.
AutoCorrect and AutoText are two different features. Which one... sm
is causing the problem? Both features save to different files unless you are formatting an AutoCorrect with italics, bold, or more than one line, which is also saved to the normal.dot (normal.dotm in 2007). Plain text AutoCorrects are in the acl file.
AutoText and formatted AutoCorrect entries are
saved in the normal.dot file. Unformatted AutoCorrect entries are saved in the .acl file.
No version has unlimited autocorrect.
xx
autotext is part of MS Word and can only be used in Word - nm
x
If you picked the correct Word version at installation, if you pull up a blank Word page & do an inc
s
it is attached to your version of Word. Open Word and it'll be on your tool bar. NM
.
Word XP/autotext help
Is there a way of using autotext so that it will come up in the font that you are typing in? Some doctors use arial and some use times new roman and if I use my autotext it automatically comes up in whatever I created it in, not necessarily what I am currently typing in. Is there a way to change that? Thanks for helping.:)
Word AutoText
I cannot get this to let me add a shortcut for cm2. I have tried different things and just can't get it to work. Any suggestions?
You can use autotext in Word. nm
Copying Word Autotext? Can anyone help?
Can anyone tell me how to copy my autocorrect entries? Word help says to make it into a template but don't know how to do that. I'd appreciate any help very much!
Word has its own excellent word expander in Autocorrect.
It reminds me of the old PRD
Try googling copy autotext in Word
You should get a link that gives instructions. Hope this helps. I copied mine recently on a disc with no problem.
Word expander list for Autotext?
Is there a way to add a premade list of words or phrases to Autotext (not Autocorrect)? I need that little suggestion box to pop up for me. Is there a way to do this or do I need to add every word individually?
Thanks
what version of Word do you have? Here's a link for Word 2002 -sm
This looks like a long and drawn out thing to do, but it's not that hard really.
When I did it, I checked and found that I had the support template already in the folder, so I was able to skip down to "Back up your AutoCorrect entries on source computer." It's named support.dot and is found here:
C:Program FilesMicrosoft OfficeOffice10Macros
Just following the instructions closely, it was really easy.
If you don't have Word 2002, I think there are other methods avaialable.
Here's the link:
http://support.microsoft.com/kb/269006
ABCZ word/phrase list for Autotext?
Does anyone know where an ABCZ word/phrase list for Autotext (not autocorrect) can be found?
If working in Word, autotext/correct can be used for free, but (smsg)
if you need a separate expander, then I recommend Shorthand. I think their cost is reasonable, and it is user friendly. I've used it for years, and it has worked in numerous different platforms, or if not directly compatible, I could convert my list either way fairly easily. It, too, has a free demo period for 30 days. Aside from Word's own autotext/correct function which is limited in its compatibility to a degree, you aren't going to find a good free one.
Do you mean Word AutoCorrect? (sm)
Please don't rely on that as an Expander -- once you get above 2,000 abbreviations it is notorious for crashing.
Intant Text (Textware Solutions) is the best expander because it's the only one you'll ever need. It works with practically any platform, so you can take your expander file with you and not waste time setting up a new one. It effortlessly imports expansion files from almost every other program (including DocQScribe and PRD+); if your former program is not supported, the techies at Textware will usually translate it for you and email it to you.
Don't be scared off by the marker key nonsense and the ludicrous instructions in the manual from Cheryl Flanders and others explaining how to gradually convert to that method.
The programmer had in his mind one way to use it, but most MTs I've trained have just used the mode that emulates traditional Expanders and been perfectly happy. Want to add a new abbreviation? Simply highlight, press Alt-=, and your new phrase is entered with the abbreviation already suggested.
Harriet's Productivity Talk forum is your best source for this information.
Autocorrect in Word
Does anybody know what the maximum file size is for the autocorrect file in MS Word 2000? Do you know how many entries it will hold before it will start deleting entries?
Word Autocorrect
Microsoft does not make it easy, you have to be comfortable following their instructions or writing macros. You can just print the list by following the instructions here:
http://support.microsoft.com/kb/212518/en-us
If you want to make a backup and print the list, you should follow the instructions here:
http://support.microsoft.com/kb/269006/en-us
I too use only Word autocorrect
I do not want to deal with drop down menus. Also, if you clear out old entries once a while, it will free up space although knock on wood I haven't had a problem with space. I just refuse to have to think of abbreviations while I type. I have just enough to not to have to transcribe the longer words. I have some phrases and I also have entire paragraphs, but I do not do a whole array of dictators. I have only about 10 that I constantly transcribe, so I guess it's easier in that respect. I also have documents in Word that are just basic templates that I pull from to transcribe the clinic work that I do and those already have the paragraphs inside.
I also have read that you can make blatent errors with expanders, so you may want to be careful and really watch what is expanding instead of worrying so much about being so speedy. These are people's health records, it is isn't just a job that it's okay if it expands wrong because really it isn't okay. It is someone's health.
And while I'm on the subject, I am sort of tired of hearing about lines per hour. What happend to quality? I am fairly fast, but I don't like to be too speedy since that's when errors are made and I really don't care how many lines per hour I can do as long as I'm accurate. I do fine in the salary department.
Autocorrect in Word does that, I think all
expanders have the ability to function that way. You don't want something to automatically change things unless you specifically request it to because in MT there are unusual spellings and it can change a word to make it incorrect for context. I have words that I can't remember how to spell or words that I constantly transcribe wrong or transpose letters.
Which version of Word are you using?
If you are using Word 2003, I HIGHLY recommend you disable autocorrect and anything that would automatically insert anything based on an expansion system within Word. There is a known problem (on MS-Word's end) that these 2 programs compete for expansions and Word can lock up, causing you to lose up to your entire report. I've been in touch with several people trying to resolve this issue but it is on Microsoft's end, not Smartype. Any prior version of MS-Word does not have this issue. Just be sure you don't have the same expansions set up for both Word and Smartype. I loved my ST with Word 2000. I'm on a platform where I can no longer use ST but I am slowly importing all my entries into a different expansion program.
d~
What version of Word is it? (nm)
x
MS Word version
What version of MS Word are you using and do you have it and Windows (not VISTA--extext not compatible with Vista) upgraded? This should have been checked when tech support did original install for you but maybe they didn't check. Make sure your operating system has all upgrades it should and that MS Word has all the upgrades it should, too, then reboot, make sure nothing opens up or is open after you reboot. Then go to Windows Explorer, C drive, then docnet (these are your ExText Word Client folders). You are going to do a clean install, so delete the following folders and no others: Dump, offlinedoc, recovery, templates, transnet, workinggroup. If you delete the entire docnet folder you will delete all of extext and will NOT be able to reinstall, so only the folders above should be deleted. Reboot again. You also want to make sure you don't have any old temp files sitting on your hard drive; these can affect how your programs run. You can check this by doing a search on your C drive (assuming drive is C), for *.tmp. Make sure again that nothing is opened and delete those files. I would do this after deleting the above folders but before reinstalling Extext. Make sure nothing opens up again or is opened, and reinstall Extext again. This should clear things up for you, and if that doesn't work, I would definitely contact tech support. Extext is not supposed to work right if you open up Word first. Extext should be opening Word for you, sometimes you can get a runtime error if you exit from the VPN before extext has disconnected.
Even though you exit from Extext, and you should never exit using the X in the corner, it takes a few seconds for the last file to upload, so it is better to exit from extext, leave the vpn connected, check email or do somthing else and then disconnect the vpn. Also, if you were doing a control S to look at a document and left that document open, then control N'd your working document, and then tried to start a new document when the screen pops up, you will get a runtime error.
Not in my version of Word...?
I do not find "speller type" option/window where you are saying it should be - ?!  BTW, I have uninstalled Word Pro and gone back to plain old Word 2003.
You are using your version of Word. sm
Yes, your auto correct feature works and yes you scan use an Expander of your choice that is compatible with Word.
What version of Word are you using?
.
Which version of Word?
You can turn on auto numbering or you can assign a keyboard shortcut to a numbering style.
On my Word version it's this way
Try:
Word - Format - Autoformat - options - autoformat as you type - check box for numbering in that field.
What version of Word? sm
Try Ctrl + A to highlight the entire document if the template already has text in the document area only, then go to the Font dialog box and choose the font and size you want, then click on the Default button so it also changes the original template. If there is no text in the document area, just go to the Font dialog box at the beginning of the document and follow the same steps. I am assuming the original template is a .dot file. When you close the document, you will get a message asking if you want to save changes to the template. Be sure to check the yes box.
what version of Word?
nm
Word Autocorrect question...
I have a part time position that does not want abbreviations typed out if the doctor says them as an abbreviation except on diagnosis. I use auto correct in word as an expander. Need to know how, if it can be done, to stop the auto correct from extending out word or phrase when I just want the abbreviation without having to backspace to erase and correct. Anyone?
Word AutoCorrect Question
Make a macro instead.
Word AutoCorrect Question
I have used abbreviation programs where you could alter the word you just typed, but I can't figure out how to use it with Word's AutoCorrect program because it would involve using backspace. For example, to have an AutoCorrect entry that would go back one space and add "s" to the typed word. Or one that would go back one space and add a period. Anyone have any ideas? Thanks so much for your help!
Word AutoCorrect question
Hello
I just bought a new computer and I want to put my Word AutoCorrect entries on my new computer. I know this can be done. Can someone please tell me how?
Thanks.
Lynn
Copy autocorrect from WP to Word...HELP! ...sm
Is it possible to copy the autocorrect in Word Perfect and put it into Word, on the same computer? Really didn't want to write everything down and re-enter, so any help would be GREATLY appreciated! Thanks, Debbie
Hot key to open AutoCorrect in Word? sm
Does anyone know the hot key to open up autocorrect in MS Word? I tried searching word and couldn't find it and I tried googling and couldn't find it. Any help would be wonderful, TIA.
|
