When I use a subcontractor, I pay them as soon as their invoice is turned in to me.
Posted By: sm on 2007-07-09
In Reply to: What kind of legal recourses do I have? - Furious....
I consider it a good business practice to pay the sub as soon as their invoice is submitted. After all, don't you expect the client your contract with to do the same for you. You really should have paid this $100 invoice long before now. You have no recourse and should consider this a lesson learned.
Personally, I don't think you have any business subbing out work if you're no more prepared to pay and, apparently, are careless with the information that your sub receives from you. You could also be considered breeching confidentiality if you're not having the sub sign some sort of understanding regarding the confidential nature of the work you're sending out. 
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Invoices. Does anyone have a good invoice software program they use other than MPCount invoice?
I am looking for something professional and easy to use. Any suggestions would be appreciated.
10$ late if invoice is not paid within 10 days. At day 15 work stops until invoice is paid. Hardly
xx
Subcontractor
Yes pay her out of your business account. You should provide her with a 1099, can buy them or have the IRS send you some. Also some Quick Books or Turbo Tax help you prepare them. You deduct it as a expense on your schedule C. Since it is an expense deduct you won't have to pay taxes on it. Make sure that she/he realizes that you will be reporting it to the IRS as an expense. Under 600 you don't have to fill out a 1099 but I do. Make sure you have their SSN, etc. to fill it out. Good luck. I just keep everything separate business and personal - makes it easier even though my Quick Books tells me exactly what I have made, etec.
Any more questions let me know. Patti
subcontractor
not to sound dumb, but is this my responsibility? Thanks!
subcontractor
uggh! I have wondered about this myself in the past. this would be the hard part. I guess I would have to talk it over. thank you though for your help.
subcontractor
I think what you are doing is wonderful! More people like you should be so kind as to take a newbie under her wing. If I ever an fortunate enough to have my own FTP server and accounts I want to do the same just because I know from experience how hard it is to be a newbie. Hope it works out for you both.
Subcontractor
Get rid of her - nicely. Just tell her that you MUST meet your deadlines in order to keep your accounts. Your livelihood depends on this. Tell her since she is having some difficulties right now, you cannot send her more work. If you want, tell her to contact you in the future when things settle down for her.
You cannot give her any more chances. What will you tell your clients? "Sorry the work didn't get back, but this MT I really like had a personal crisis and couldn't type last night."
Hire someone less enthusiastic who will do the work on time. I'm not enthusiastic about this job anymore, but I do it because I'm enthusiastic about living indoors and eating every day.
Pay for subcontractor
Well, first let me say sorry you blew TAT, or it was blown for you - however, if a company holds your check because a TAT was blown, even a last check what would you do? Pay her the 100.00.
As for calling your client, why would you give her this information. When i sub out They get the voice file only and a patient list that has been blacked out on the information. And always sign a confidentiality agreement. If she did call - which I doubt, do not try to confirm with them - they may not like the idea you sub'd out, and why bring it up if they do not. Apparently you are still getting their work so they must like something about it.
Lastly - be careful next time. But also keep in mind - if you were not paid you would have a fit - she just took it one step further and has a hissy fit.
I have a subcontractor......
I have had an account for a couple years and just recently hired on a subcontractor. This account pays me 14 cpl and I pay the subcontractor 7 cpl. This is an easy account and all the sub has to do is type what I send them and I do the rest. Granted, I took a 50% cut on the work by hiring a sub, but now I know that even if I'm not working I have 7 cpl coming in. I don't understand why anyone should feel guilty if they are paying their subs a decent amount for what the work requires. Just last pay period she did 1000.00 worth of work (based on my 14 cpl) and I collected 500.00 of that (based on her pay of 7 cpl). As an IC, I just see it as a benefit to me, not sure why anyone would feel guilty.
I am a subcontractor.
I make 12 cpl with one company full-time acute care and 11 cpl part-time in pediatric subspecialties (neurology and oncology mainly) with another company. The FT does offer a daily production bonus.
Subcontractor Pay
Does $2.00/report for MRI, CTs and ultrasound reports sound reasonable for an MT with 20+ years experience? I know some reports can be long, some short. Any insight would be helpful. Thanks
Subcontractor pay
I do some subcontracting for an IC. My checks are usually different from the amount on my invoice by a little. Sometimes a little more and sometimes a little less. Shouldn't my check be the total on my invoice?
It depends....are you an IC or a subcontractor?
10 cpl is not unreasonable as a subcontractor
I have had several subcontracting positions that pay 10 cpl and now working as subcontractor for 11 cpl. You do not have to accept the first thing they offer. Naturally, they are going to offer you a lower rate. If they offer say 9 cpl, then ask for 10 cpl. If they offer 10 cpl then ask for 11 cpl. It has worked for me. Now as an employee with good benefits, I will accept 9 cpl with an incentive plan.
Subcontractor..help with various issues
I need some advice on how to handle having a subcontractor. I have a subcontractor now helping with one of my accounts. My process is that I have a separate checking account and separate savings account for business. All of my checks from work as an IC go into this business checking account. I then transfer to the business savings account a certain percentage for taxes. We'll then transfer most of the remainder to our household checking accounts. That way, I can look at the business checking account and see my deposits and know exactly what my income is. Anyway, now that I have a subcontrator, I don't know exactly how to handle everything. Do I just keep track of what I pay her and then claim it as an expense at the end of the year? Will I have to give her a 1099? I guess I should only hold back for taxes on the percentage of the money I keep now. I'm just confused on the whole process. I could use any advice...or a point in the right direction for where to find information on this. Thanks!
Most hire a subcontractor
I think it it is wise to establish a relationship prior to needing them so they are already familiar with the account(s) and can do it with very little instruction.
Lisa - subcontractor
There have been people here who would like just a little extra. If you get the account and once you are settled, why don't you put your need on the board. You might find some bites. Some people like to do a little extra. Of course if it is something digital you could even go away from your state. Just a thought. I happen to enjoy helping others when on vacation. It has worked for me in the past as well when I needed a vacation . 
Paying a subcontractor
I am going to take in a subcontractor in an on-the-job training program. I want to know your input on paying them and paying yourself for the training. I an setting up an on-the-job training program. As an independent contractor, I receive 8 cents/line. I am going to have the subcontractor work with me in my office at my other work station, and I will teach her everything and QA all of her work closely until she is up to speed. I was thinking of paying her 6 cents/line and me 2 cents/line. What is your input on a suitable division of payments?
Diff between IC & subcontractor
What is the diff between these two? And do most of you have set hours that work as a subcontractor or do you pretty much have flexible hours? Thanks!
I agree, but if I have a subcontractor come
into my home to remodel or something, I certainly can tell them not to come at midnight or early in the morning because that does not work for me. He does not have to abide by that and can turn the job down, but I can certainly suggest it.
Taxes as IC or subcontractor?
Does anyone know about filing taxes as a subcontractor or IC? Do taxes work the same for both? Is it the self employed tax form? Any info is helpful thanks.
So you are subcontractor, not contracting with doctor direct.
If that's the case, then you need to ask the MTSO you work for if they can provide schedules for the doctors. They may not have them, either, but they could ask the docs for them. So it was their staff and not the doctor's staff that couldn't verify his schedule? That would be different advice then. Sorry - thought you were contracting directly with the doctor as your client. Sounds like you were hired through an MT service instead.
Maybe they get the work from the doctor that way, but the MTSO should try to organize and work it out with the doctor to see that it's uploaded promptly. Not all offices will cooperate in that respect so it's on the MTSO to remedy that, unfortunately. Some just send when they please without regard to the MTs' schedules, and sometimes you can talk until you're blue in the face but they still do it "their" way, on their terms. The MTSO could hold their ground and request the doc to send on a more regular basis, but it's pretty much out of your hands, I'm afraid.
As an IC, you can say "this is when I'll be available to work," and let the MTSO schedule accordingly. Or you can always find other IC work to supplement so you can at least work while you are waiting, or just find another gig altogether if it gets really bad.
Need help with invoice...
Does anyone have any samples or know where I can obtain some. I have looked everywhere. I did a fill-in transcription job for the past week and now I need to submit an invoice, but I have never done one. Please help!!!
No, you don't have to invoice.
No, you don't have to invoice. They take the lines from the line counter which I have been having trouble with lately, don't know about you. It seems like I am doing an awful lot more work than getting credit for.
Their invoice
Did you use their invoice form? If not, he will not pay nor contact you saying why.
That 08/16 invoice was my last one...
She is in Florida and I'm not, so I can't stop by in person. I don't have her phone number, but I can probably find it. Maybe that's what I'll try.
Invoice only
I use Syncount for my character accounts and MS word for gross line accounts. I like Quick Books because I keep my checking account on it, invoicing, etc. It shows me where I am at anytime during the year compared to last year, etc. Just helps in tracking expenses and income.
Invoice
I use Quick Books to do my invoice and do a total for each doctor in the clinic (one line each) it automatically put in the per line charge and enters th entire charge. I also keet a spreas sheet for my 5 accounts (9 docs) and update it sometimes daily or weekly but keep track by day. Since some accounts are charged different rates it keeps track of my monthly income and I can project by the 15th whether or not I will be able to eat the next month. I then highlight each clinic at the end of the month and attach it to their invoce. My accounts like that as it shows what doctor did on each day. In my 18 years of doing this have never been questioned on any of my invoices.
Patti
Invoice
I keep a spread sheet going in Excel showing by date and doctor (I have 3 clinics, 6 docs) their daily line counts. I do my invoices in Quick Books showing monthly totals by doctor for that clinic taken from my spreadsheet and print a copy of the spread sheet -- showing only their line counts and attach it. I like the spreadsheet as it tells me if I am on target for the month, etc. The Quick Book keeps my totals for tax time. As I have said many time, the simpler for me the more time I can spend typing making money. Any more questions, E-mail me and I will try and help with more details. Patti
2 accts are direct hospital, 1 is a clinic and the 4th is a subcontractor position. nm
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Dummy invoice on its way. :) (nm)
I have always done it on invoice and letter
One letter and a reminder at the bottom of the invoice. The letter should state the expenses issue if you don't feel that was taken into consideration before. :)
Invoice program
Has anyone tried Quickbooks Simple Edition 2007. If so, do you like it?
Since you are an IC, don't you submit an invoice that...SM
your client should pay you from? If that isn't how you're doing it, then you are an employee NOT an IC. You are at the mercy of the MTSO.
transfer & invoice
I use PractiCount for line counting & invoicing. I've used Sylvan as well & I think PractiCount is way superior, plus it's cheaper. For one thing, you can drag & drop from a file tree. All the files you are counting don't have to be in the same folder. I found this annoying with Sylvan. PractiCount does everything Sylvan does, and then some, only better.
Re file transfers: Check out www.mydocsonline.com
submit invoice monthly, get ck
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Invoice format question
This is my first account. This is the format I'd like to use for my invoice. I want to be 100% sure I'm not missing anything. Thanks so much! I'm open to suggestions.
My name, address, phone number
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INVOICE TO: |
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ATTN: |
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INVOICE FOR: |
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TOTAL PAYABLE: |
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PAYABLE TO: |
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INVOICE #: |
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DATE OF INVOICE: |
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Due upon receipt |
I would charge them for the itemized invoice -nm
xx
FlashCount Invoice Program...
I would love to use MT Stars FlashCount for invoicing, although I cannot seem to find a solution on how to get the typed reports to the program without having to click on each one by the patients last name. It would just be too time consuming and not worth it if that is how it needs to be done. Is there a trick to this? I do about 300 reports a week for 4 doctors (and I save all reports for about a month on my computer), so I am looking for the quickest and most dependable way to invoice.
Thanks for any and all advice. 
attach a letter to your next invoice sm
Outline the reasons for your rate increase -- make sure they are BUSINESS reasons, not personal ones (I need to buy new shoes for my babies). Cite rising fuel costs if you pick up and deliver, cost of living increase, stuff like that. Tell them it will be effective something like invoice after next (depending on how often you invoice -- you just need to give them a reasonable amount of time to decide what they want to do) if you do not hear from them otherwise.
Now is a good time to look at your overall rate structure. Should you be charging them for things other than a flat rate per line? Trip charges? STAT charges? Waiting time charges? Clerical work, like digging up old reports that they lost?
If you think they might pull the ole "we never received that letter" trick, then send it to them certified mail or hand deliver it to whoever it needs to go to.
If I'm an IC and I don't get paid what I invoice but rather what they decide I really made, am
really an IC at all. Their line counter program, not mine, they decide so why should I even invoice?
Can you run a dummy invoice and email it? We would like to see if there is a problem & if so
Email attachment to either webmaster@mtstars.com or admin@mtstars.com
Thanks,
Administrator
I submit an invoice, they mail me a check. - nm
x
Invoice program - user friendly
I currently use Abacus for line counting. I need a separate program for line counting and hourly work that is very user friendly. Any advice?
yepper - automatic deduction from invoice
and was not told about it before the fact - just that the account was switching over - was sent the e-mail about "rental" after the fact - then when the foot pedal broke they wanted to charge me for the replacement. Hello? It's a RENTAL??? I still work there but am branching out. It is not the norm.
Any Soft Script Employees invoice question?
I am new at soft script and wondering if anyone knows if I'm suppose to invoice or is it automatic???? Help anyone
Silly question, I know, but do you have "Thank you" at the bottom of your invoice?
Seriously, I am making up an invoice template and need to know if most people put "Thank you" on the bottom of their invoices. I cannot find any on the ones that I have recieved from other companies, but then again, I only have a few.
Thanks~
needing info on billing/invoice programs
Can anyone give me a good program to invest in that would allow me to keep a line count and also provide invoices? Also, is there a recommended HIPAA approved transferring site to transfer files through the net? Thanks a bunch!
As an IC you invoice the company, count your own lines, and receive a paycheck.
First Choice, JLG, QT Medical, Metro in Atlanta, just to name a few.
Most use SylCount or something similar. I used Abacus - free line counting software.
Submit invoice; get check. Won't give bank account
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I meant that you had to trust your line counting/invoice program, not the employer! :) nm
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