Training on Bayscribe - Any helpful hints?
Posted By: Typ[er on 2008-05-12
In Reply to:
Is there anything about Bayscribe you had to learn the hard way? Anything that will speed me up right off the bat? Thanks for your help.
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helpful hints
I've worked midnight to 4-5am for 13 yrs now. It takes a bit getting used to but make sure you take a nap before you start. If you plan to sleep after your shift, stop drinking any caffinated beverages 3 hrs before you end your shift. That was my downfall, drinking coffee during my shift then I was way too wide awake to sleep when I needed to. good luck!
Some possible helpful hints. s/m
1. Never list your date of birth.
2. If not in your remume, add a section regarding programs you have worked on, what type of computer and operating system you have, what software you own, what medical references you have, etc., including little things such as Computer:, Pentium 4 processor, 2.00 GHz, with 512 MB of RAM. Makes you look tech savvy, and helps....
I saw this happen in MQ office while training. Supervisor was supposed to be training but
account was behind so she did transcription while she collected salary for "training" me. Of course I asked others for guidance rather than bother the furiously typing supervisor. I don't know if she cherry picked but she definitely double dipped into the MQ payroll.
Hints and tips ...
First, please do NOT even use the term FAILURE to identify yourself in anyway. NO ONE doing this job is a failure, period.
You state you do not use any normals or standards because everything MUST be typed from scratch. Is that "must" coming from your employer or because you don't see a way to do it with the changes you have to make?
I don't often have to use a long "normal" or "standard" such as an entire exam or review of systems, etc. I use word expanders, autocorrect, shorthand, etc., for individual words and phrases more than anything. Nest them. Examples of individual words: Use "ow" for "otherwise"; use "ht" for hematocrit; use "hps" for hepatosplenomegaly. When making your shortcuts, make sure you use what comes naturally. Then do phrases: "hpm" for "0.5% Marcaine" while "hpmx" is "half-percent Marcaine"; use "mzb" for "Metzenbaum scissors", etc.
My most productive times are when I am NOT using a large cut of canned text but literally 'skipping along' shortcutting phrases as they are dictated.
Operative note example: For the phrase "The patient was taken to the operating room and placed on the operating room table in the supine position." -- I have this in 3 separate shortcuts and type:
tptor and poort isup
The only "word" I typed was 'and'...the rest of that sentence was in shortcuts.
Don't jump in there and do them all at once. Try to do 5 to 10 (I would not recommend doing more than 10 a day) shortcuts a day. Write them down in a list and keep by your monitor until you can use them without referring to your list. Then do another 5 to 10 shortcuts.
I'm not boosting my line count in any fashion whatsoever. My accounts are verbatim accounts. If I had long spills of canned text, I'd spend all day editing that to fit verbatim. Instead, I use individual word and phrase shortcuts. The key is to name them so it comes naturally to you.
I do all my medications by starting the shortcut with a "k" because it is so unused and I can easily look at all the med shortcuts in the list. The meds I use most are vancomycin, gentamicin, Tylenol, and ibuprofen. For me, those are listed as kv, kgg, kt, and ki.
Use your autocorrect to capitalize acronyms. I type copd in lower case and have that entered into autocorrect so it automatically capitalizes it for me as COPD -- saves me the "struggle" of having to capitalize it. Then I add an "x" to the end to expand it out, so copdx is chronic obstructive pulmonary disease. Sometimes, if it is more natural, I double the last letter of the shortcut name for expanding it such as gbb for gallbladder.
Shortcut some of your punctuation, too: Using "ft," is "Following this," for the beginning of some sentences.
Design macros to carry out functions for yourself. I hate it when doctors number the first of a list and then there is never a 2nd item. Therefore, I NEVER number the first item even if it is dictated. Instead, I built a macro so that IF he goes on with "#2..." then I hit my macro and it goes back to the beginning of that line, numbers it, and returns to the end of the line, returns, and numbers for the 2nd item. I have a macro that goes back and changes the capitalized heading of "DIAGNOSIS" to "DIAGNOSES" for when there are more than 1 diagnoses listed.
Learn to use your search/replace features, etc.
???? Will any of this help ????
hints and tips
can you email me with how to make the macro for the numbers? That sounds wonderful (and helpful.... I hate it when they give a diagnosis, med, what ever, and THEN say 'next number"!!!!!) If you can I will give you my address, don't want to post it unless sure :)
Couple of hints.
ANYBODY assigning work to MTs is a bad idea. Whenever human intervention is introduced there is the potential for mischief and abuse. Even if the person who starts the practice of assigning work is an honest broker, there are no guarantees that that person will be there next week doing it. People often tend to exercise what power they have, big or small, to advance themselves and/or stifle their rivals/least favorites. Nothing beats letting the machine assign jobs, oldest first.
The following does not address the issue of MTs finding a way to reject jobs they don't like. Most of the systems I have worked on have disabled that capability.
It may be obvious that there are two basic methods of large-scale cherrypicking/assigning work: 1) Assigning all the good dictators to "somebody", leaving all the bad dictators for "somebody else"; or 2) assigning all the bad dictators to "somebody else", leaving all the good dictators for "somebody".
The main indicators of cherrypicking that I look for are large gaps between job numbers and/or dictation times that don't seem to fit.
Example: Last 3 job numbers were 13605, 13610, 13618, and 13630, and were all decent or a mix of good and bad dictators, but current job number is 14221 and it is a crummy dictator. Especially suspicious if more crummy dictations follow.
Another example: Dictation time of last 3 jobs indicates they were dictated on 1st shift but then suddenly you start getting dictation times from 3rd shift and the dictator(s) is pretty bad. What happened to 2nd shift's dictations?
Basically it's about irregularities in the pattern of jobs you get.
As you suggested, it may be that the in-house MTs get an incentive bonus or just don't like doing all those crummy dictators so they casually assign themselves the good work.
My experience is that MTSOs typically do not want to deal with "crummy dictator" issues. I've never known of one--or anybody else in the medical field for that matter--that has shown any willingness at all to try to help a crummy dictator improve his/her dictation skills or to find any other solution to this enormous problem.
thanks for the suggestions - will do your hints
thanks again so much. Time to add to the paper trail.
Google search hints...sm
This is an interesting video about techniques for Google searching IF anyone needs help.
I have had problems with buffering on some of these sites (buffering...a few words...buffering ... a few words). I usually wait until it goes to the end and then hit play and it will play all the way through. There may be someone on here that can tell us how to do this part better! Any suggestions welcome!
You may have to copy and paste this...don't know. Hope this helps some of you. It helped me!
http://www.youtube.com/watch?v=YXHCcwS00bk&feature=related
there is a world of difference between MT training and NP training
honestly, I am in nursing school and have lots of health care experience as a paramedic and medical assistant. I think you can relax and leave your family's health either in your mother's hands or their physician's...
how to file a health insurance complaint - any hints?
Background - I had to have radiation treatment for colon cancer and for the most part charged everything on my VISA. I have all the VISA receipts. Two office visits I wrote separate copay checks, which have cleared my bank. The billing company for the oncologist says I still owe $20 copayment which I absolutely positively refuse to pay. I have faxed to them a copy of all the VISA receipts and have spoken to the billing office and they have receipt of the two checks so they have receipts of all my visits/copays. My insurance company says I only owe a single copay per visit so if the billing company says they have received the copayments then I have fulfilled my contract. So who do I complain to? It's bad enough to have to go through radiation, but now I'm getting burned again (LOL - punny punny, gotta laugh) because of their inadequate billing system. Grrrrr. I am so incredibly mad I feel like, go ahead, turn me over to a collection agency and MAKE MY DAY!!!!! Anyone else go through this rigamarole/nightmare and who did you complain to? I want people's bottoms to get waxed on this - I have spent literally hours on the phone trying to clear it up, not to mention the cost of mailing/faxing/etc. Thanks in advance.
MS Word 2007 -- I have to switch over to this. Any hints, tips & tricks would be great. Thanks!
I've heard some people are not very happy with it. Any suggestions on how to get started, and any good tips would be greatly appreciated. Thank you for your help and expertise!
I used to use Bayscribe....
 I think there is actually a way to back your macros up to the server. If you go to the README file in your Bayscribe folder, it should give you a list of shortcuts and one of them is how to back up to their server. I must preface this by saying I tried this once because I was trying to use a laptop and transfer my macros from my desktop to the laptop, but it did not work for me. So, I would just suggest going to your Bayscribe folder, finding the abbv.txt (I believe that is the title), openning the file and either copying them to a disk or e-mail the file to yourself and keep it in you saved folder. That way, you will always have them.
Hope that helps.
Does anyone use Bayscribe
for dictation and another program, like Radnet, for the transcription. I'm looking for a word Expander to use with RadNet and Bayscribe. I've been using Shorthand, but having some problems and I'm wondering if the ShortHand interferes with Bayscribe since it has a built-in expander that I'm not using since the transcription is done in another program. Any suggestions??
bayscribe
any one work with BayScribe software.. just wondering how the platform is. thanks
I can't log into Bayscribe at all...sm
I have even been given a new account number.
The tools will not come up when I am in IE at all when I hit ctrl F3. When I go through Start button to program files and hit productivity tools it is just a link to the Bayscribe question and answer page. They just plain are not on my system at all. I am not on IE7. I have tried everything I can think of.
Thanks for the ideas though!!
Paula
Bayscribe
Absoltely rocks!!! That is after a little quirking to the spellchecker! 
Yes you can. I use Bayscribe and IT and...sm
it works like a charm. I have never encountered any compatibility issues.
Bayscribe
I am having the same problem. It just started recently. Last week it happened on Monday, I uninstalled and reinstalled a few times, but no luck. Then, for some unknown reason it started working and I did not have a problem the rest of the week. Today, I log on to work and get the same error again. I checked with the company I work for and apparently no one else is having this problem. They were checking with the programmer, but it started working before I got a response. I don't know the reason for the error, but it is extremely frustrating.
Anybody here ever use Bayscribe?
I will be using this for a new acct that my boss is accepting and I was just wondering if it is hard or easy to use?
Anybody?
Bayscribe
I absolutely love it! It is very MT friendly.
Bayscribe
I agree that you are not able to do a search for other reports in Bayscribe, but I have found you are able to look at reports you have previously typed by minimizing Bayscribe and then opening up another Bayscribe screen and bringing up the reports summary section. I use this several times a day. I wish you luck!!!!
Bayscribe
I have worked on Bayscribe for almost 2 years and I use InstaText. It works beautifully with Bayscribe. Also, Bayscribe will automatically back up the entries to their server.
Bayscribe
I use Bayscribe and PC Shorthand. It works perfectly with Bayscribe.
Bayscribe
Hit ignore on the word you're not sure of. Let the spellcheck go completely through to the end. Then instead of submit, hit return to document. Look up the word you're trying to spell, then do spellcheck again. This will bring up the word you "ignored" & you can correct it.
Bayscribe
If you lose a report in Bayscribe for any reason, go back into a new template of the same type. You have to be in a template like you are getting ready to type a new report. If you lost a H&P, be in H&P template. Then hit alt/R. Bayscribe will bring up the last H&P in the system and give you a preview of the last H&P you typed. When you recognize the report, click on "okay" and it will restore the whole report including the demographics. You can never really "lose" a report in Bayscribe. Hope this helps.
Bayscribe
It does...and in fact, it lets you know the number of lines, as well as what you will be paid for each and every report. I love that feature!!
Bayscribe
Anyone use PC ShortHand with ith Bayscribe? I cannot get mine to work right. It skips expansions, puts half the expansion in and sometimes does not finish the word. Anyone else have this problem or is there another Expander that works well with Bayscribe? I am getting frustrated here. I tried doing everything the Shorthand web site said to do but to no avail. Appreciate any suggestions.
Bayscribe
I imported my MSW AutoCorrect file into Bayscribe but a lot of it will not work. For instance, in MSW I use YO as the expansion for -year-old, but this now will not work after a number nor will YO work after a number followed by a hyphen either. Seems it only will work after a space. Any idea how to design an expansion that will work after a number or hyphen without a space in between?
Also, all the capitalizations I built in for headers get reversed to lower case when I follow them with a colon and I have resigned myself to having to re-enter all of those. Any Bayscribe experts who can shed some light?
BayScribe
Turn off the Expander in BayScribe and get InstantText! :O)
Bayscribe
What do you all think of this? Want to know the good, bad, indifferent. I am getting ready to train on this platform and just am wondering how it really is.
Bayscribe help!!
I'm working on my daughter's computer today because I'm having tons of problems with mine. So, I had to download the productivity tools and kind of start from scratch. It's been so long since I've set up my tools that I cannot remember how to change my spellchecker options so that it doesn't automatically capitalize the next letter after a period. Example: Ecotrin 81 mg p.o. daily. It keeps wanting to capitalize the d in daily. Does anyone know how to change this?
Bayscribe
If you are in a report, click control F3, go to local configuration, uncheck the box that says enable capitalization after 2 spaces are typed.
Oh please! Please!!! Anyone on Bayscribe?
Heeeeeeeeeelp!!!!
Suddenly, out of nowhere (maybe they just upgraded?) the "doctor roster" comes up in this little tiny box in the corner all of a sudden--not the big box in the center I'm used to. OK fine..I find the doctor name I'm looking for in the list (to put in the ADT screen) and I have no idea how to do this! Before you hit A or enter or whatever and the name would automatically go into the ADT screen (this after I hit the little DR box)...
What happened?? I have a whole night's work ahead of me and no one to call. Please, anyone!!!!
Bayscribe
Just close it out and log back in. I had this happen yesterday.
bayscribe
let me know if you haven't received an answer.
Bayscribe Help
I had to reload my Bayscribe tools and cannot remember for the life of me how to reset the settings so that the first letter after a period isn't always capitalized.
Any Bayscribe wizards out there who can tell me where/how to do this?
TIA!!!!!!
Bayscribe
Does anyone know of a company that uses this platform and will accept an Internet satellite connection?
Bayscribe
I am looking into buying a laptop and working while on vacation/visiting family. However, I was hoping not to have to drag my foot pedal along with me everywhere I go. Is it possible to use hot keys to start and stop the dictation instead of using the foot pedal? I work with Bayscribe.
Bayscribe
If you maximize the player, you can use your mouse to move the arrow to certain points in the dictation until you find the spot in dictation you want. Other than that, I don't know.
I use Bayscribe
and I still use my Smartype. It doesn't import to Bayscribe. Instant Text does, but I hated that. Anyhoo, what ended up working for me was to type the document in Word and then cut and paste into Bayscribe. I created a macro that selects and copies the document for me so I just have to paste it.
It's not a solution that would work for everyone, but it works for me.
Bayscribe
when you're in Bayscribe, in the player window, click on settings. make sure that the radio button for VEC is checked and right below that there is a drop down menu. Make sure that says USB. You have to scroll down once you click on the arrow to get to USB - this is assuming that your foot pedal connects with a USB port.
bayscribe
can anyone tell me why my Expander will not work. I am fairly new and have not got the hang of this yet. I tried ctrl alt T but nothing helped.
BAYSCRIBE
The Expander worked once but then would not work :* Not sure what happened.
was that helpful? sm
what was the point in going off like that? She simply asked a question. It's been a long week, huh? 
Helpful QA
One of my QA people is very personable. She signs her name and adds helpful tips which have helped a lot. When I get snappy comments unsigned, I know its the other QA. Know your business. Don't overdo the punctuation. Concentrate on the medical report and its content. Nothing makes me madder than someone correcting what I know is right, especially if it is medical content that I know to be right. I've gotten QA back so picky that I didn't even want to start work on my shift because they were SOOOOO picky, example breast-feed changed to breast feed and ; where a , works as good, etc. and send examples if you know someone is gonna need them! Bottom line to me... friendly, patient and helpful.. IMO
Helpful
Just wanted to say, as a newbie, how wonderful this site is. It is really helpful and thanks to the person who gave me the tip on how to break into the entry level MT position. 
hopefully somewhat helpful
I work full time for a company in NJ, so I cannot answer as an MTSO. I live in Santa Clara, CA, which is in the South Bay and I notice ads for MTs will offer $19-$20 an hour whereas in the Sacramento area I have seen ads where they are only paying around $14.
This is VERY helpful!
This is also very interesting...Gives me a lot to think about! THANKS A MILLION!
You all have been so helpful!!
Thank you so much. I have learned a lot from all of you, and I have plenty of ideas to try out. I also got some great tips about the nickel allergy, which is wonderful as well. That one has been around for a long time.
I will be making an appointment to take him to see a dermatologist, but in the mean time, I will be trying out some of these things and see what happens.
THANKS TO YOU ALL
Very Helpful
I believe I was one of the ones you helped. Thank you very much for the general information you gave me. I really appreciate it.
Thanks to both of you. Very helpful. (nm)
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