Speed increase on digital dictation

• Speed increase on digital dictation - Wondering

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Hi all,

After a very stressful week with the WRONG person (a so called professional) helping me to set up digital dictation using the wrong software (Long story there, but will not go into right now) I need advice. 

I purchased an Olympus DS-2 hand held dig recorder for the one doctor I have it is just me transcribing, no subs used ever.  The Olympus software I assume is not HIPAA compliant, correct?  I dont see it mentioned anywhere so that is why I assume this. I need something to send the voice files on the doctors end that will be HIPAA compliant/encrypted, etc.  I do not need to send back finished work via internet.  SO I need a one sided (him sending to me) program that will be very user friendly on his end.  It has taken me nearly 15 years to get him to this point, so we are taking baby steps.  I do not want to spend a lot of $$ for one account at this point.  What advice can any of you give me?  

Thanks so much, sorry it is long........

I currently have my own account that is digital, but I did not have to setup their voice recorders.  I only had to install the secure program I use for file transfer and show them how to move their voice file into my program.

So, I guess my question is when a doctor buys a digital recorder does it come with its own software program that allows them to plug their recorder into their computer and upload the voice file onto their computer?  I know at that point they can just click on the file and drag it over into my program where I access it to transcribe it, but I’m lost on how they use their recorders as I’ve actually never seen that part of it.  I just got a new account and would like to know this information before my meeting with the office manager, so I don’t sound like a complete dork :)

Any help or explanation as to how the doctors do their end of uploading their voice files would be greatly appreciated.

Thanks so much!

Hi,

I'm looking for some advice and direction.  I am looking for possible options for a digital dictation/transcription system for a multioffice practice on a Citrix network environment with remote transcriptionists.  Several years ago I worked for a web based transcription service that used Chartnet, but that was several years ago.  I don't 'really remember any big issues, but I don't need the payroll, production aspect of a system.  I am looking more for tracking, in having control of knowing incoming and outgoing jobs with a system.   Our practice is integrating with EMR; however, several of our physicians continue to choose to dictate and I am looking to other transcriptionists to possibly point me in the direction of software that they have used so I can research and try to find a product that will fit our practice - we are still on micro tapes. I am looking for a system that of course would be Transcriptionist friendly, but also afford me the ability to manipulate the jobs, i.e. assigning easily, producing reports and software that has good tracking abilities and of utmost importance, excellent sound quality for the player.  As a transcriptionist, I personally would look for a system that I will not spend a lot of time in the download function and the complete function.  It isn't real effective to me if the time uploadinging and downloading per job takes longer than actually transcribing the jobs.  We have a large quantity of work.  Key to me is having control of my work, meaning the physicians being able to identify dictation with a patient number and my being able to track jobs downloaded.  Forgive my rambling!!  I would appreciate anyone responding to me with any suggestions or telling me of your experience with software.     

Thank you in advance - I know that the first place I needed to go with this transcription question was to the experts - folks that use these systems and are familiar. 

I'm just wondering if anyone else has this problem.  The dictator is using a Sony, (dont know what model, but it is only about a year old), which uses a memory stick exactly like the ones used in the Sony cameras.  I think he uses a microphone that he plugs into it.  There are times when there is so much static I cant understand anything he's saying.  Other times, it sounds very very clear.  I know it isnt my equipment.  It's his.  I think this happens when he's moving around.  Background noise doesnt bother me, I know it isnt background noise I'm hearing. I can tell the difference. Does anyone else have this problem?  And is there some kind of filter that he or I could buy to clean this up.  I'm using Express Scribe and tried their noise removal program, to no avail.

Thanks in advance for any advice.

JoAnn

I can't find the post that tackled this subject a month ago.  I'm looking to get one of my clients set up on digital dictation.  I have on my end express scribe, the headphones and the foot pedal.

I'm either going to set up an upload function on my webspace or have the client email me the voice files.

Can someone recommend an inexpensive recorder that I can purchase for him (I can't afford the $200-$300 recorders) that can have the files uploaded to his PC so they can be sent to me and I can transcribe them on express scribe?

Thanks in advance!!

I had posted earlier about a manual for the Straight Talk System 7120.  If anyone has a manual, please let me know.  Apparently someone responded but now I can't find the original posted message.  Thanks!

BUT she wants me logged into the system by 9:30 a.m.  So I'm confused too.  I've decided that I may come back to her and just say I'm not going to do the tapes anymore.  I hate the tapes anyway.  The voice quality is horrible, it fades in and out.  It takes me twice as long to transcribe their tapes than the digital.

Hi Ladies,

I work as an IC MT and I have to say I am getting pretty discouraged.  I have not had an increase in my cpl in two years.  I did ask recently for an increase but to no avail.  The answer was simply "no, we can't give you an increase at this time."  Wow - where do you go with that?  I feel I work very hard and I am a good transcriptionist.  I love my work but right now I'm down in the dumps about this line of work.  Unfortunately, it is all I know.  Just needed to vent a bit. 

Thanks for listening.

I would say work with them a little.  I would say try and increase to $2.50 per page in the hopes you get an increase of $2.00.  I had a physician do this where I wanted $2.50 from $1.50 (6 years ago), and he offered me $2.00.  I took it. 

I am now, same physician, looking for a way to increase as I get paid per page $2.00 (typing from handwritten forms/not dictation), but I think he may go for it.  I, however, am looking at whether I am making more with him per page as opposed to per line and with him it seems I do better per page.  I also make deliveries.  If I were you, I would not go 4 times a week if they are not willing to compensate you a little more for that time.  Production is production, but the time spent making the deliveries needs to be worked in. 

Is this a client that could possibly go digital?  You may want to stroll that avenue.  Just a thought.  E-mail me if you'd like and have more questions.  I am having the same dilemma.  No one wants to go digital, but they are flexible with pick-up/delivery. 

I read an article on www.mtworld.com about transcriptionists not making what they should because they do not want to "rock the boat", well my boat is sinking somewhat as everything has gone up but my income!!!  HAHAHAHAHA

I just this done several months ago and what I did was put a little "blurb" at the bottom on the current invoice that said "Effective xx/xx/xx line rate will be $x.xx", with the effective date starting the next month.   I never heard anything back so have been billing at increased rate ever since.  I did make it large enough (same font size as rest of invoice) and put a couple of ******next to it.  When you get a bill from your water, electric, gas or whatever company, they don't even tell you,they just raise it, although sometimes the cable company will tell you in advance that rates have changed.  Anyway, that's what I did, didn't feel I needed to justify it, especially if your rates have been the same for a long time, like mine!!  Good luck.

The more targeted your glossaries are, the faster you get to your words and phrases. Are you using doctor- or specialty-specific glossaries combined with your own base glossary?

Are you concentrating on phrases rather than on words? The big keystroke savings kick in when you concentrate on the phrases your doctors say all the time.

More about productivity at the link below. I hope it will give you some quick tips.

Marianne

check this website out.  These are the vendors and what they are charging for New Jersey Medical Center.

http://www.umdnj.edu/purchweb/employees/employ16_transcribing.htm

To all of those MQ MTs,  check it out, they are charging up to $0.20 per 65 character line. 

Hope this helps.