Need digital help! (Sony)

Anybody have docs who use a Sony digital recorder?  My docs are recently using them and it is turning out that a single 2 minute dictation is coming across as 2 MB or more, thus 10 dictations are coming across as 20 MB or more, which in turn are being rejected by the email server.  I have another clinic who uses Olympus DSS and it would take 30+ of 2-3 minute dictations to equal 2 MB.  Is there a setting within the recorder that needs to be adjusted to make the files smaller?  These individual files just seem so huge and it is making it difficult for the office to get them out via email because they have to be sent one at a time and I have to be on the other end to download and delete off the server before more will go through.  (I only have a 10 MB email box).  Any help would be appreciated.  TIA!

• Need digital help! (Sony) - Missy
  • Most likely they are being recorded as raw .wav files...sm - Jay

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Well... this is the first time I have ever done anything like this, so bear with me!  I have recently started typing for a clinic who is using the Sony ICD-BM1 recorder.  After the doctor dictates, the office staff downloads the files from the memory stick and sends them via email.  HOWEVER, the files are HUGE.  A typical 1-2 minute dictation is coming across as 2 MB or more.  I have an 8 minute dictation that came across this afternoon that was 87 MB after I converted it from an MP3 to WAV.  I am well-versed in the Olympus DSS system and another office I type for uses it.  Typically with the Olympus system it will take 25-30 dictation (1-3 minutes each) to even equal 2 MB.  The particular office who uses Olympus is able to send me 30+ files at a time to download, whereas the office using Sony has to send them 1 at a time and usually 50% will bounce back to them. 

So, my question is...  Has anybody ever experienced this problem and, if so, HOW DO I FIX IT??  The other Transcriptionist (who actually works in-office) is getting ready to go out of town on vacation and we are hoping somebody can help us learn to compress the files before she leaves so that the other office personnel won't have to mess around with it as much as we do.  TIA ~Missy

BUT she wants me logged into the system by 9:30 a.m.  So I'm confused too.  I've decided that I may come back to her and just say I'm not going to do the tapes anymore.  I hate the tapes anyway.  The voice quality is horrible, it fades in and out.  It takes me twice as long to transcribe their tapes than the digital.

Like the ones kids plug into a portable disc player.  I'm not talking about the "cheapies" that most kids use for the disc player with the little foam rubber spongy thingys.  Get yourself a decent set that have "faux leather" with the big padding that cover both ears. You won't hear a thing outside of your earphones. Make sure the ear things cover both ears and have a lot of cushioning.  A good pair might cost you 20 or 30 bucks, but is well worth it. 

Good luck and godspeed MT comrade! :)

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Just make sure the earphone attachment is the same size as your speakers.

I lost the disk to download the installation for my Sony FS-85USB wav pedal when I moved recently.  Any one know where I can get one or download the installation? Also, lost my red line under misspelled words in Word. How do I get it back?

They are comfy at first but after about 20 minutes my ears are killing me and the sound is not as great as I was hoping.  Are there any other ideas.  I thought about the Koss portapro or sportapro but don't know anything about them either.  I have been using a cheap GE pair after my dog broke my good pair but have a new account that is impossible to hear on the best of days so I thought now is a good time to get a replacement.  Unfortunately the Sony's just aren't the ones I'm looking for.  I can't handle anything over this price range though. 

I use it with a Sony micro dictator/transcriber but I'm finally jumping into the 21st century.  Anyone know if I can find a USB adaptor for such a foot pedal or will I need to invest in a new foot pedal?  If so, where should I get one?  I'd like to buy one locally, or do I need to but it online?

Thanks!

Hi,

I read your post and was wondering if I could get in this thread?  I don't have my own accts yet, I work for a small national and a large national.  However, I am seriously thinking about getting my own accts.  Before I go looking, I thought it would be good idea to have a digital system in mind and ready to set up. 

One idea that I have seen that I found really interesting was in the Transcription Gear Catalog.  There is a 2 page spread about their idigital system.  This is a toll free dictation ASP, very similar to what the nationals have, I would think.  With this system, you pay for the minutes that you will use during the month.  Has anyone else used this type of system?  Any thoughts about it?

FTP stands for file transfer protocol. An FTP program transfers files (uploads and downloads) from a virtual warehouse on the Internet, called an FTP site. FTP sites are rented by size. FTP programs are free or cost a fee. You can post ANYTHING to an FTP site. You can put your's kid's first grade picture there. You can put your resume there. You can put your back up data from your Quicken there. You can put a love letter there. You can put a .wav file there. You can put a MSWord document there. You can create folders there. You can password protect your ftp site and some software allows encryption, different levels of user permissions, etc.  Once it is there, anyone who has the password to your FTP site can then go and pull it off. i.e. TRANSFER the FILE.  So if your doctor dictates on a digital recorder, downloads the voice file into his PC, then uploads the .wav file to the FTP site, you can go to the FTP site, download the .wav file, transcribe it, post a .doc back to the FTP site wherein your doc can then go to the FTP site, pull the .doc off. Voila!

Hello

My doctors use Olympus recorders.  One doctor does well with the DS-10.  The other uses the DS-330 (No longer in production).  The DS-330 has the advantage of overwriting.  For instance, if the doctor makes a mistake, he can back up and record over what he has already taped; however, this was a disadvantage for my other doctor, who taped over his entire morning of dictation by accident by hitting a wrong button.  It depends on the doctor.  With the DS-10, you cannot tape over anything.  If you are sending the audio files over e-mail, you should consider first encrypting the file for confidentiality reasons before sending.  I use e-mail, because it is free, and it was easiest to train the office staff to use.  There is a free software program, ZipGenius that will encrypt your files.  Yes it is free.  When getting a handheld, you want to consider the types of files also.  A .dss file is much smaller than a .wav file or a mp3 file.  That is also why I went to Olympus recorders, because they record in .dss format, which makes for much faster upload and download times.  If you have other questions, please e-mail me.  Also as one poster has already said, the express scribe software is great and free as well.  I bought the recorders.  They have already paid for themselves in gas and time. 

Lynn

I have a couple of accounts that I go daily and pick up tapes/deliver.  One of the docs wants to start sending me dictation via computer but does not know how to go about it.  I must admit I have no clue.  Can anybody point me in the right direction?  Thanks in advance.

Hello,

I need help from anyone that can write in and give me suggestions.  I was just approached by a physician that has 4 in a group and they want to go digital and have me do their transcription.  This would be a great opportunity as I have just lost 4 of my accounts to outsourcing to India, so I need all the help.  They need to know how this can be set up.  Do they need a FTP site and do I need one?  What kind of system do they need and all the basics.  I am sure the easiest and cheap way to do this over the internet the better, as you know physicians-HAHAH. Also if Patty is on any information from you would be appreciated.  I have this weekend to work on this and give them a proposal on Monday with the costs.  I know what to charge by line as I am an IC already; I just need help on the way to get me the files and for them to send. I presently do tapes and pick up still.

Thanks Everyone in Advance!!

Thanks everyone that wrote in with suggestions about going digital.  I have a few questions about the brand of digital recorder.  I researched the Olympus, but do you recommend the ones that have editing capabilities or not, as I am unsure what this really means.  Any other types that your Docs use would be helpful.

Thanks!!

I think you misread me.  I am landing the account.  The Drs are paying for it all.  I just need to know what recorders are the best and cheapest.  I also need to know what wav pedal is compatible with Olympus.  They are paying for the FTP sites.  They just wanted me to research everything and give them the prices. Sorry if I confused anyone.  

http://www.transcriptiongear.com/Merchant2/merchant.mvc?Screen=CTGY&Store_Code=T&Category_Code=DIGITAL-TOP

Sorry, the link didn't post. The tricks are to get your doctor(s) to give up their old recorder(s) and learn to use the new one(s) and also having office staff able to download the recorders reliably and retrieve/print the reports/notes, etc...You will love the convenience, but if you're in-house it still won't help locate patient charts (LOL)