Making a Letterhead Template

Can anyone give advice on making a letterhead template so that the letterhead logo and contact info is in the 'background' of the Word document and will not count as characters during the line count.

This letterhead has a logo and text that goes down a column on the right side of the page about 3-4 inches, so I can't just do it all in a header, since it goes so far down the page.

Thank you

• Making a Letterhead Template - Dave
  • Thank you - David
  • Put the logo in a header. - sm
  • ltrhd template - 2busy2much
    • Letterhead - David

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They have sent me a Word file (well, WordPerfect, but I think I got it converted to Word) that has most of what is in their letterhead, though I do have to add a short vertical line in one spot, and the medical symbol in another spot.

My employer has this question - As an oncology practice, copies of the office visits are sent to multiple other doctors/specialists either as addressees in letter format or as a cc on the progress note.  As of now, our letterhead is the name of the practice, the names of all the physicians (over 20 and growing), and the address/phone/fax of each location/facility (8 at the moment).  It makes for a large header on the letterhead, which we now include on absolutely everything, including the regular office visits since these are then copied to other physicians.  Is there any legal standard as to how much information is required on such a progress note or consult that is going into the chart but also being sent/faxed to another physician?  Your help is greatly appreciated.

Thanks

I would like to take an existing letterhead, scan it and create a template for it that can be pulled up and typed right into.  Someone I used to know did this for one of my accounts at one time, but I have no clue on how she did it and no contact with her anymore.  It doesn't seem like this should be anything difficult to do, but I have played around with it and just can't figure it out. 

Would really appreciate any pointers, or even links/websites where I might be able to find simplified information on how to do this.  I am a little "behind the times" and not very experienced on much besides typing at this point.  I will be changing direction soon and need to update my ways of doing things.

Thank you in advance for any tips or direction. 

use now required that will not be included in line count.  It is a clinic job, part time, 12 cpl.  I have done this for one year.  But, in last 30 days, the clinic has created a temple of the normally used sentences the physician uses (I had them programmed into auto correct) and now, I am not paid for them. 

Now, I am making considerably less money and am half hearted about getting the work done.  I suppose I need to quit this job.  I have essentially been demoted.

I work FT as well with a national and this PT job was a back up so my eggs were not all in the same basket.  I guess I could try to replace it with another PT job.

Any comments would be welcome as I feel ambivalent to quit for some reason...

Thank you.

Send me your e-mail address and I'll send you a copy (PDF) of the Meditech template.

Jeff Smith

Hi everyone!  I'm working on about 20+ reports by the same doctor.  I have a template that I saved for him under MSOffice, Templates, his name.  In the past, I've been going to explore (right clicking on the start menu) and physically pulling up the template for each and every report.

Is there a way I can just open the template once.  Finish the first report and then automatically when a new Word document opens it will open that template?

Thanks,

Chickadee

This is my first week of working inhouse for one doctor with a small staff.  I'm the first inhouse Transcriptionist they've tried. The doctor uses a template to pick phrases and words from a standard form with bolded text and then I delete those not needed for report, un-bold, re-format and save as.  This is taking a long time for me to figure out and ensure I've selected the correct one and not take out too much, etc., especially on the initial evaluation.  I've just typed from recorded dictation before (about 7-8 years altogether).  How can I use quick keys or something similar to make this more efficient?  Number system for certain phrases?  I know I'm expected to do this quicker so I can help with the other office tasks, because have to keep a record of my finished reports for each day.  I'm an experiment, I feel! 

Incidentally, I've just figured out the office manager (male) and the doctor (female) are husband and wife!  Yep, I'm slow!  Any suggestions for handling this?  So far, they have been very professional, but a family relationship work environment would not have been my first choice for a job.  Everyone--so far--I work with is great and I want very much for this to work!!

Thanks!

Do a hard return after the letterhead section and after the centered section.  Hope this works.  Keeping my fingers crossed.

I am going to try to make sense, here. 

I am trying to make a template for a new client I was just given by my MTSPO.  my template is a bunch of letters.  At the top is typical letterhead.  They want this starting at 1" from the top.  Then below will be the rest of the letter.  They want this centered on the rest of the page.  Right now, since I am just making a template to fill in, I have the date line starting at the 3 in. line, the RE: starting at the 3 in. line, Dear: at the left margin, and a couple other sentences and closing and cc line and such.  This is already on the template so that I just fill it in when I am transcribing.  They will dictate 18-20 of these, all in a row, so I do one letter and then just move on the next page to fill in to create another letter, so on and so on.  Does that make sense?  I am trying to make a template for this. 

 I am SO frustrated.  I am going to be up all night if I can't get this accomplished! 

If you would like a copy of the Meditech keyboard template, which has all of the formatting keystrokes, send me your e-mail address. I'll send it in PDF format.

Jeff Smith

Create bookmark names (patient, date, etc.). Put a cross-reference to those bookmark names where you want them to appear in the document. Save the template. Now, when you open the template, create a new document, fill in the patient name, date, etc. and mark with the appropriate bookmark. When you're finished with that, hit F9 and it will update all fields.

Both bookmark and cross-reference are found under Insert; cross-reference is a subcategory of Reference.

My company sent me a template.  How do I convert that and save it in Word so I don't have to retype it all the time?

I could use any help from someone more savvy than I am in regards to the making the template not move.

I was given a letterhead that I now need to put headers in.  The need to be lined up like this:

PATIENT NAME:   @@                      DOB: @@

PHYSICIAN:   @@                              MR#: @@

No matter what I try, I can not fill in one field without the other field moving over. It is so time consuming to have to back it up each time considering there are four fields each side.

Any ideas? 

The form I need to make this on has their header with log and the footer with their names and the like, so I have the inside of a template so to speak, to work in. 

thank you for anything to help.

Tiffany

I'm applying for jobs, and I received an offer for one job that says they pay 8.5 cpl and 3 cpl for template lines.  It goes on to say that  a template is defined as a group of words or phrases that is automatically inserted into a report after an abbreviation has been dictated.

Does this mean that anything I put out through my word Expander is going to be counted at 3 cpl?  Is this a common practice with more companies - it never used to be?? 

Here's the instructions from the Word Help files:

The Normal template (Normal template: A global template that you can use for any type of document. You can modify this template to change the default document formatting or content.) opens whenever you start Word, and it includes default styles, AutoText, macros, toolbars, and other customizations that determine the basic look of your document.

1. On the File menu, click Open, and then navigate to C:Documents and Settingsuser nameApplication DataMicrosoftTemplates.
   

   If no templates are listed in the Open dialog box, click the arrow next to the Files of type box, and then click Document Templates.

   
   
2. Double-click the Normal.dot file to open it. To be certain that you're working in the default template, check to see that Normal.dot appears in the Word title bar.
   
3. Make any changes you want, using the menus and dialog boxes just as you would to change default settings for a document, but remember that any changes you make to Normal.dot will be applied to documents that you create in the future.
   
4. When you have finished, on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.), click Save .

Note  If Normal.dot is renamed, damaged, or moved, Word automatically creates a new version (which uses the original default settings) the next time that you start Word. The new version will not include any customizations you made to the version that you renamed or moved.

You should save it as a template (.dot) in the same directory that your other Word templates are located. The default directory would be something like this:

c:/document and settings/your name/application data/microsoft/templates

If you can't see the Application Data folder, go to the Control Panel and open the Folder Options file. Click on the View tab and make sure the button for Show hidden files and folders is selected.

and an EXCELLENT EXAMPLE of CONSTRUCTIVE FEEDBACK.  It's clear, concise, and professionally worded.  Any MT can take that type of feedback and go forward in their work process and continue to improve. 

You are the type of QA that leaves a wonderfully lasting influence on this industry and creates excellence all around.