Is there a way to import autocorrect from Word to EMDAT?

• Is there a way to import autocorrect from Word to EMDAT? - MslaMT
  • Emdat works with Instant Text Por V - ony version that works with Emdat - nm - Paula
  • Portability of abbreviation lists - Marianne Kleen
  • nope...makes it tough. - nm
    • Crud - MslaMT

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I've been Googling it and there is some info about going from WordPerfect to Word, but I can't find anything about importing them from Word to WordPerfect.

I just got really screwy account where we have to transcribe the reports in WordPerfect to get the line count, then save them in Word to send to the client. 

Okay..I went to the Escription site the other day and searched the knowledgebase on how to backup and save your autocorrect files..but that information didn't help me. It didn't work on my machine, because it said to do a bunch of steps andthen told me to find the Macros folder in the office program files folder.. but I didn't have a macros folder on my machine and the file it told me to find wasn't installed on my machine anywhere.. anyway, I contacted support at Escription and they told me how to do it, so I figured I'd post here for anyone else who needs the information. Hope it helps!

You can navigate to the following directory to back up your auto correct file for Word.

C:/Documents and Settings/your name/Application Data/MicroSoft/Office/

and back up the file named MSO1033.acl.

This is the auto correct file.

If you do not see the Application Data directory click on the 'Tools' option on the top menu and select 'Folder options'. From here click on the 'View' tab and click on the radio button that says 'Show hidden files and folders'.

Thanks,

oh..and just in case you can't figure it out how to import it to the new machine...once you save that file to a CD or disk or whatever, you just navigate to the same folder on your new machine and paste it, click yes to overwrite the existing file and you're done .  I know you all probably know that part, but you just never should assume that people know things. LOL

Hi Patty,

You can import your AutoCorrect list into Instant Text so you can continue using the list that you have already created.

IT will expand using the font that is currently active in your document.  If you have an entry that you want to be in a certain font every time you expand, you can do that as well using Formatted Entries.

For more information on IT V Pro, please see the link below.  Or you can always give us a call at 800-355-5251.

Kind regards,

Kristen

Here is my macro that will import your expansions into MSWord.  Your list needs to be in the following format for this macro to work:

tp=the patient

copd=COPD

chf=CHF

There needs to be a hard return at the end of each entry.  If you have any expansions that contain an equal sign or a hard return, you will need to enter those into your autocorrect manually.  Here is the macro:

Sub Add2AutoCorrectList()
Dim AddName, AddValue As String
Dim W, C, A, L, Y, T, N As Long
Dim CountWords As Boolean
Selection.WholeStory: Selection.Collapse
N = ActiveDocument.Words.Count: C = 0: A = 0: T = 0
ScreenUpdating = False
While N > 0
x = Selection.MoveEndUntil(cset:=("=), Count:=wdForward)
    If x = 0 Then
        End
    End If
Selection.MoveEndUntil cset:=("=), Count:=wdForward
AddName = Trim(Selection.Text)
L = Selection.Words.Count
With Selection
    .Delete: .Delete
    .MoveEndUntil cset:=Chr$(13), Count:=wdForward
End With
AddValue = Trim(Selection.Text)
Y = Selection.Words.Count
AutoCorrect.Entries.Add (AddName), Value:=(AddValue)
Selection.Delete , Count:=2
T = L + 2
N = N - T
C = C + 1
A = A + 1
If N < 1000 Then
ScreenUpdating = True
N = ActiveDocument.Words.Count
End If

If A = 100 Then
Application.ScreenRefresh
'ScreenUpdating = True
StatusBar = N & " " & C & " " & " entries processed!"
A = 0
End If
Wend

  
End Sub

One word of warning:  When I posted a line counting macro here some time ago, I could not get a quote mark in the code to post, so the macro as posted would not work, and I had to followup with a post explaining how to correct that.  This macro is a bit more complicated than the other one was, and although I will look at the code as soon as this posts, if it doesn't come through perfectly, and you don't understand my corrections, you can e-mail and I will send it to you.

Also, I wrote a companion macro that will list your autocorrect into a document so that you can import it into another computer or just keep it as a backup in case you lose your normal.dot.

Microsoft does not make it easy, you have to be comfortable following their instructions or writing macros.  You can just print the list by following the instructions here:

http://support.microsoft.com/kb/212518/en-us

If you want to make a backup and print the list, you should follow the instructions here:

http://support.microsoft.com/kb/269006/en-us

I do not want to deal with drop down menus.  Also, if you clear out old entries once a while, it will free up space although knock on wood I haven't had a problem with space.  I just refuse to have to think of abbreviations while I type.  I have just enough to not to have to transcribe the longer words.  I have some phrases and I also have entire paragraphs, but I do not do a whole array of dictators.  I have only about 10 that I constantly transcribe, so I guess it's easier in that respect.  I also have documents in Word that are just basic templates that I pull from to transcribe the clinic work that I do and those already have the paragraphs inside. 

I also have read that you can make blatent errors with expanders, so you may want to be careful and really watch what is expanding instead of worrying so much about being so speedy.  These are people's health records, it is isn't just a job that it's okay if it expands wrong because really it isn't okay.  It is someone's health.

And while I'm on the subject, I am sort of tired of hearing about lines per hour.  What happend to quality?  I am fairly fast, but I don't like to be too speedy since that's when errors are made and I really don't care how many lines per hour I can do as long as I'm accurate.  I do fine in the salary department.

Word can be used with Emdat InScribe, but in a limited fashion.  On the InScribe toolbar, there is a WORD icon. When you press that icon, it will open Word (if you have Word XP or higher) and you can type in a bare Word editor.  Your spellchecker will work as normal (if using Stedmans or any other 3rd party spell checker). 

The problem with Word is that Emdat strips out many of the formatting that Word creates.  Not all the formatting is stripped out, only the major formatting features such as font size, font color, and fonts.  If you are in Word and setup margins within the document, they will transfer back to InScribe without being stripped and sometimes (not always) cause problems for the person viewing the final transcription.  To avoid this (and use Word), simply don't use ANY word formatting, but instead, just use Word to type.  This will work fine with InScribe.

InScribe 5.0 is Word based.  It is due out later this year (2008) and will replace the existing Editor (where you type now in InScribe) with Word 2003 or higher.

I hope this information helps.  If not, please call us at the Emdat Help Desk at 630-743-0500 x1.

Thanks,

Emdat Help Desk

Most places don't like for you to use it because it screws up the formatting, or at least that is what they say.  I could not get Emdat's Word client to open on it was installed on.

I have a friend who works in it.  She types in Word, pastes in WordPad, back into Word and over to Emdat...copy paste copy paste YIKES.  I may have that wrong and she may work in WordPad, copy to Word, copy back to WordPad and into Emdat, but in any case it is a hassle, but she says it works okay.

You should never copy straight from word into Emdat....you should make you templates in notepad...you can even copy from Word to notepad and then into Emdat...or if you have something saved in Word, you can copy and paste it into you comment box on the Emdat screen and then cut it from there into your Emdat, but if you copy something from Word into Emdat, it will usually mess it up on the client's end (I leaned that the hardway).

I hate Emdat too...especially the spellchecker, and you just can't do as much with it as you can in word...I copy all my completed transcription into Word to double check it with the Word spellchecker to make sure it caught everything, which it usually doesn't. 

I hope this is helpful and made sense, but it is a crapy plantform for transcriptionists, but it must be beneficial for the doctors end, otherwise, I'm not sure why it's even used!  

I have used abbreviation programs where you could alter the word you just typed, but I can't figure out how to use it with Word's AutoCorrect program because it would involve using backspace.  For example, to have an AutoCorrect entry that would go back one space and add "s" to the typed word.  Or one that would go back one space and add a period.  Anyone have any ideas?     Thanks so much for your help!

Hello

I just bought a new computer and I want to put my Word AutoCorrect entries on my new computer.  I know this can be done.  Can someone please tell me how? 

Thanks.
Lynn

Is it possible to copy the autocorrect in Word Perfect and put it into Word, on the same computer?  Really didn't want to write everything down and re-enter, so any help would be GREATLY appreciated! Thanks, Debbie

I really don' t see all that much need to buy a ShortHand program, especially when you are just starting out and probably put out a lot of money already. Just click on your toolbar, click on autocorrect, and you will get a menu that you can use to add in your new expansions. 

if you would like to access this toolbar from your keyboard, you can create a macro that will do this.

Sub ATxtShow()
Dialogs(wdDialogToolsAutoCorrect).Show
End Sub

Paste this into your macro editor, and now record a "hot key" macro on whatever key(s) you would like to use.  I use alt-5, but you can use any alt or control key combination you have free.

I certainly hope this macro posts properly, I tried 3 times to post a macro that to count characters, and each time a quote mark was removed by the system, but I hope this will post properly.  I will follow up on this immediately after posting and make sure it is correct.

nm

x

Hello:

I have a question about the Emdat software.  Regarding the cc: box, sometimes, you have to type in the address, because the address is not in the database.  I have found that when you try to pause the audio with either the foot pedal or the "F" key assigned to pause while typing the address, the audion will not pause; it keeps on playing.  You should be able to pause the audio while trying to type the address into the database.  Anyone else notice this, anyone?  Thank you kindly.