Import from SFW to AutoCorrect

• Import from SFW to AutoCorrect - G. M.
  • Converting SH to AC - Marianne Kleen

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Okay..I went to the Escription site the other day and searched the knowledgebase on how to backup and save your autocorrect files..but that information didn't help me. It didn't work on my machine, because it said to do a bunch of steps andthen told me to find the Macros folder in the office program files folder.. but I didn't have a macros folder on my machine and the file it told me to find wasn't installed on my machine anywhere.. anyway, I contacted support at Escription and they told me how to do it, so I figured I'd post here for anyone else who needs the information. Hope it helps!

You can navigate to the following directory to back up your auto correct file for Word.

C:/Documents and Settings/your name/Application Data/MicroSoft/Office/

and back up the file named MSO1033.acl.

This is the auto correct file.

If you do not see the Application Data directory click on the 'Tools' option on the top menu and select 'Folder options'. From here click on the 'View' tab and click on the radio button that says 'Show hidden files and folders'.

Thanks,

oh..and just in case you can't figure it out how to import it to the new machine...once you save that file to a CD or disk or whatever, you just navigate to the same folder on your new machine and paste it, click yes to overwrite the existing file and you're done .  I know you all probably know that part, but you just never should assume that people know things. LOL

Hi Patty,

You can import your AutoCorrect list into Instant Text so you can continue using the list that you have already created.

IT will expand using the font that is currently active in your document.  If you have an entry that you want to be in a certain font every time you expand, you can do that as well using Formatted Entries.

For more information on IT V Pro, please see the link below.  Or you can always give us a call at 800-355-5251.

Kind regards,

Kristen

I've been Googling it and there is some info about going from WordPerfect to Word, but I can't find anything about importing them from Word to WordPerfect.

I just got really screwy account where we have to transcribe the reports in WordPerfect to get the line count, then save them in Word to send to the client. 

Here is my macro that will import your expansions into MSWord.  Your list needs to be in the following format for this macro to work:

tp=the patient

copd=COPD

chf=CHF

There needs to be a hard return at the end of each entry.  If you have any expansions that contain an equal sign or a hard return, you will need to enter those into your autocorrect manually.  Here is the macro:

Sub Add2AutoCorrectList()
Dim AddName, AddValue As String
Dim W, C, A, L, Y, T, N As Long
Dim CountWords As Boolean
Selection.WholeStory: Selection.Collapse
N = ActiveDocument.Words.Count: C = 0: A = 0: T = 0
ScreenUpdating = False
While N > 0
x = Selection.MoveEndUntil(cset:=("=), Count:=wdForward)
    If x = 0 Then
        End
    End If
Selection.MoveEndUntil cset:=("=), Count:=wdForward
AddName = Trim(Selection.Text)
L = Selection.Words.Count
With Selection
    .Delete: .Delete
    .MoveEndUntil cset:=Chr$(13), Count:=wdForward
End With
AddValue = Trim(Selection.Text)
Y = Selection.Words.Count
AutoCorrect.Entries.Add (AddName), Value:=(AddValue)
Selection.Delete , Count:=2
T = L + 2
N = N - T
C = C + 1
A = A + 1
If N < 1000 Then
ScreenUpdating = True
N = ActiveDocument.Words.Count
End If

If A = 100 Then
Application.ScreenRefresh
'ScreenUpdating = True
StatusBar = N & " " & C & " " & " entries processed!"
A = 0
End If
Wend

  
End Sub

One word of warning:  When I posted a line counting macro here some time ago, I could not get a quote mark in the code to post, so the macro as posted would not work, and I had to followup with a post explaining how to correct that.  This macro is a bit more complicated than the other one was, and although I will look at the code as soon as this posts, if it doesn't come through perfectly, and you don't understand my corrections, you can e-mail and I will send it to you.

Also, I wrote a companion macro that will list your autocorrect into a document so that you can import it into another computer or just keep it as a backup in case you lose your normal.dot.

I would just turn off ESP as suggested below and use your Shorthand.  I didn't do that because the hospital I work for provided my equipment and were told in no uncertain terms we could not load any software on our PCs without it being approved by the IT department and since EXText comes with its own abbreviation expander, there was not reason to approve mine.  I had to input each and every Expander from scratch!  It sucked, but in the long run it was a good thing.  My ShortHand file was geared more towards radiology because that's basically all I did on my last job.  So a lot of it would not have been helpful for the medical records stuff I'm doing now. 

Like you care why I don't use my Shorthand still!  Sorry to go on and on.  I get so bored by myself here at home, I can't help myself from virtually gabbing every chance I get. 

Does anyone know if you can make a copy of your AutoCorrect words and transfer them from one computer to another?

Thanks!

You could use Instant Text V Pro, an Expander that works with both.

AutoCorrect lists can be converted into an Instant Text glossary with a few clicks. Instant Text follows you with your glossaries wherever you need them.

See link below.

functioning properly . . . I know I've read on here before that AutoCorrect has limitations, but what has happened is that only my doctor's addresses and one other short are working.  With all the other shorts I had stored, they are still there, just do not work when I type the short.  I've searched for the .acl files without success, and had decided to go ahead and start re-entering the shorts (ugh!).  Anyway, when I begin entering a short, it is already in there, so I am just replacing rather than creating a new one.  The short then will work fine in my Word document.  Also, I should mention that when I go in through tools to AutoCorrect I am not seeing the shorts (except the ones mentioned above that do work, including those that came with my MS Office 2000), so I am only seeing them when I go to enter it as a new one and, again, it says replace and the short is there. 

I am baffled by this, other than from what I have read I may have done something to the Normal.dot template in Word . . . I just don't know, and any help you guys can offer would be much appreciated.

TIA!!!

it is a Word-based platform, works the same way.  Hope this helps.

an expander, I'm really lost. I never really worked for a national until this past year or being paid by the line, so I've really upset over this and really don't know the "secret" to getting high line counts.

I was just checking my shortcuts for the past few days and I must have 3 or 4 different shortcuts for the expanded terms. I'm trying to get them consistent now.

I checked my Expander this afternoon and saw the same expansions with different shorts, so I decided to copy and paste the most often used phrases to word and print them out, put them by my screen one alphabet letter at a time; i.e.,  use A consistently until I get them down pat, then tomorrow, B, etc. for those terms I know are used the most often, but may take a few months. 

I haven't tried it yet but do you think this will work? I hope so, as I am spending as much time working on my expander as I am working. 

Thank you for all your comments and suggestions.

I changed to a new computer and i am wondering how to copy my autocorrect ShortHand to my new computer.

Thanks

I found this information a while back. I have the location of my own files in blue and the file names in parentheses. It would probably be different on your computer. These are just sketchy notes I kept. If this is unclear, you can find information online, which is where I found this.

q      To find out where your “regular” templates are stored in Word, select Tools + Options + File Locations, and note the paths listed under “User Templates” and “Workgroup Templates.” AutoCorrect entries saved without formatting are stored in an acl file; whereas entries saved with formatting are stored in Normal.dot. (Show hidden files to locate these folders and files.)
C:Documents and SettingsOwnerApplication DataMicrosoftOffice (MSO1033.acl)
C:Documents and SettingsOwnerApplication DataMicrosoftTemplates (Normal.dot and templates)

The best thing to do for the future is get an expander, since your typing speed will greatly improve. And transfering to another computer is also easier. Hope this helps!

I just use the Auto Correct feature in Word.  I keep a list of all the ones I put in it and I reference it until I can remember it.  I try to keep it simple.

lx = lower extremity edema

hcho = hypercholesterolemia

inds = indicates

rrar = regular rate and rhythm

so on and so forth.  I programmed the words or pharses the doctors I work for use most often.  After I got those settled and started implementing them into my everyday transcribing, I started adding ones for long words that arent used as often, but as easy to remember:

ger = gastroesophageal reflux

shb = shortness of breath

But, seem I use Auto Correct and not a real expander, I have to be careful of what I program into it.

I would write down what you program into it and reference it as often as you need until you remember them.  I adivse not to go nuts and program a million things at first.  Start by programming extremely long words or words and phrases you hear over and over for the account(s) you work on.

My mind is not working right how to do one without affecting the other!

Thanks for the help