I do tapes and digital. And I was told if I'm not logged into the digital system, they assume I&
Posted By: MissouriMT on 2008-02-15
In Reply to: You have tapes -- how do you log in - Patti
BUT she wants me logged into the system by 9:30 a.m. So I'm confused too. I've decided that I may come back to her and just say I'm not going to do the tapes anymore. I hate the tapes anyway. The voice quality is horrible, it fades in and out. It takes me twice as long to transcribe their tapes than the digital.
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Digital vs tapes
If they are used to getting their printed notes/letters back it might be somewhat of a battle to get them to change to print them off, etc. Also decent digital records run in the $175 range and if you are buying them for 15 PT's that is a lot of money. The best ones run $400. But they will also need a designated person that will upload their files to your FTP site. A call in system to handle all of them, depends on how many will dictate at once and how many phone lines you will need can run for 4 lines between $5K and 10K. So you have to balance the cost vs your time of picking tapes and delivering back printed material. Also if they come on board, you put out all the money and then they decide to go elsewhere you will have a lot of equuipment left. I am trying to get my docs (5) of them to switch over to digital but it is like pulling teeth. So decided if they want to continue with tapes there is not much I can do as they are a well paying accoung. If they did go digital I still would deliver the finished product as I like the mileage write off and getting out of the house. I was mainly doing it for better clarity and "no broken tapes." Patti
Are you on tapes or digital?
on tapes or digital
My doctors are still on tapes, but they won't change and I make pretty good with them.
That's why I convert tapes to digital sm
as soon as I get them - no more hassles!
Tapes and digital recorder
I courier for the tapes, the digital files I recieve by email, encrypted of course.
Tired of tapes, I want to go digital, sm
I have been picking up and delivering tapes and transcription for almost 20 years. I'd like to know if any small MTSO would talk to me about how to set up a low-cost system for doctors to record digitally and send it to me. I just don't understand what equipment I would need and how to go about the process. I'm a little embarrassed to be asking this as I know most of you have been using digital equipment for years, and I hope I don't get ridiculed for being so behind-the-times. I do not intend to go to Lanier or Dictaphone and pay exhorbitant prices. I want something simple and cheap. I have 2 part-time MTs working for me from their homes. Can someone tell me if there is a company that provides low-cost equipment? I don't even know what I'd need.
I still record but not onto tapes.. onto a digital recorder. sm
I use a skutch box hook up to the phone and recorder. Make sure you're muting out room noise, a speakerphone and mute button do the trick quite nicely.
Copying tapes to digital format
Has anyone ever attmpted to do this? I am getting a little overwhelmed with the amount of work and want to get some subcontractors and feel it would be easier to go digital rather than delivering the tapes, etc. Thanks for you help and opinions.
Do you use a digital system
How does it work on the clients end and on your end. How much did it cost?
Best digital system to buy
 I want to start my own MT business by getting my own private accounts. Tired of relying on others for work. Anyway my potential clients are in another state. What is the best system to get by which doctors could log dictations to my PC or a server? Any ideas? Thanks in advance for any help. I'm sure I can land the accounts -- just need a set-up that works.
Digital system
I use a system by Vance Digital and absolutely love it! Please e-mail me if you have any questions.
The website is www.vancedigital.com
I set up a digital system
I also maintained the mother ship for that digital system. I also constantly worked in Meditech creating macros, which we weren't given permission until we begged after waiting so long for that company to put in some canned text AND I NEVER GOT A RAISE. It's all part of your duties. Get over it already!
We are just trying to forewarn you that a new system usually means outsourcing. That's all!
Most likely they'll laugh at you for asking for a raise to do these "other duties as required." Look at your job description and see what it says in the fine print.
I also have two offices w/mult physicians on tapes, but going digital this month (sm)
at my encouragement. I am training them with a consulting fee by the hour. They were resistant, very old fashioned, but after multiple problems with a few docs dictating over each other's tapes, and the cost of gas, paper, and everything else... I encouraged this. In fact one service just added another physician and I told them I could not handle their transcription anymore, but they said whatever I can do to continue, so we are going digital and longer turn-around time. It will be a time saver and more cost effective for me right away. I will still be going in to the offices probably twice a month because I feel the personal touch is really important. I also work PT for a national, by my choice, as I feel it keeps me on my toes with different types of transcription. Also the national is a guaranteed paycheck via direct deposit every 2 weeks, whereas my own customers, thought good money, well sometimes they are late. 
Digital Call In System
I have one doctor who wants to come on and go to a digital call in system. Does any one have any suggestions for an economical system to use?
Thanks,
Kelly
Does a digital phone system
work for a C-phone? I do have unlimited long distance, but it's not the regular old phone line, it's through my cable server. Compatible?
Digital you can either get a phone-in system. sm
Phone-in is more expensive, obviously. Digital handhelds are best option. You can have doctors buy or you can provide and use as a writeoff on taxes. You can use Express Scribe for most, but most of the time there is a transcription module for whatever brand of recorder you buy (Sony, Olympus, etc)
They are probably looking for a call-in digital dictation system or
if they have one in their office, a ld service for you to call in and get the dictation.
I certainly would ask and clarify what exactly they are looking for and what they want.
Good luck!
Digital Recorder versus Call-in system
I have a friend from church who is a physical therapist and she still uses the tape recorders for dictation (about 10-15 therapists). I would like to try to obtain their transcription account and offer them a better way to dictate. I currently have 1 account of my own who uses an Olympus digital recorder and I also work for a company that uses a call-in system. Does anyone know anything about a call-in system, such as obtaining it for a business? Or do you think it would be cheaper in the long run to offer the digital recorders to each of the dictating therapists in return for their dictation? Any suggestions would be helpful.
Instead of a call-in system, why not use a handheld digital recorder?
The sound quality is much better, the recorders are very affordable and you can use FTP to transfer files both directions.
Computer/digital phone system question - SM
I currently use a Philips digital transcriber system, which I call the number and get my recordings through the phone line. I would like to get a laptop to start doing my work and was wondering if there was some way I could move the recordings to the laptop and just work strictly with the laptop and foot pedal.
If anyone has any information or knows if this can be done, I would appreciate it.
Thank you,
Linda
Is a C-phone like Bytescribe call-in system or Philips digital transcription
My 2 stations don't have the actual phone piece, but I can make calls to the place where I get work. I'm just curious because I want to take a test that requires C-phone, and I'm not sure if my stations will work or not. If anyone can give me some background or information on this, I would appreciate it. Thank you.
Does anyone have any info on WinScribe Dictation System?? Not a transcription program but a digital
n
Dictaphone Digital Dictation Straight Talk System 7120 user manual
I had posted earlier about a manual for the Straight Talk System 7120. If anyone has a manual, please let me know. Apparently someone responded but now I can't find the original posted message. Thanks!
VDI call-in system sounds much better than digital recorders and easier tracking with redundant hard
You can hear a pin drop on this system. The sound is that clear. The system has a redundant hard drive and auditing capabilities. It has the capability to do everything but transcribe it. The better the sound file, the faster you can transcribe. I purchased a call-in system that used digital recorders, and the sound was so bad that I ordered this one the same day. I wasted $1200 on that system. Get the analog that uses a VDI SuperStation or C-phone (the C-phone is more clear). Even though the technology is not as new as the digital recorders, in this case it is better. Good luck!
I was told I needed 2 phone lines, but was told I was dialing into the doctors' system. What woul
I assume that they are told what is ASR and what is Standard...
and they know exactly what each one means.
I am sure tht also over there a different cpl rate applies.
Digital
I am brain dead also, since I've been away from the "job" due to husband's illness. I do not see any replies on here. Please forward any good info to my E-mail. Appreciate it. Turn your back around here and technology changes, zap!
Going digital
Hi,
I read your post and was wondering if I could get in this thread? I don't have my own accts yet, I work for a small national and a large national. However, I am seriously thinking about getting my own accts. Before I go looking, I thought it would be good idea to have a digital system in mind and ready to set up.
One idea that I have seen that I found really interesting was in the Transcription Gear Catalog. There is a 2 page spread about their idigital system. This is a toll free dictation ASP, very similar to what the nationals have, I would think. With this system, you pay for the minutes that you will use during the month. Has anyone else used this type of system? Any thoughts about it?
digital
I have two different setups for digital. I have an internet based call in system, which allows me to set up Transcriptionist to receive the work directly to their systems using Express scribe and I also have a doctor who uses a handheld digital recorder that he uploads in the evenings and sends the work to me through Magic Vortex......There are several great companies for you to check out. RTKING, JAY VANCE, START STOP TRANSCRIPTION are a few good places to start with. There are also other options for sending and receiving work, such as FTP sites, Hypersend, Magic Vortex and many more.
Going Digital
I switched to my 5 accounts to digital using Jay Vance with Vance Digital in March. I absolutely LOVE it! Wish I would have done this 5 years ago! e-mail me with any questions.
digital sm
How on earth do you print to the docs? Do you both have to have the same WP program and do you supply them with a printer? The offices I worked with were too lazy to even take the tape out of the tape recorder, "not their job" so I gave up on asking them to do "anything at all" as they were so lazy. By the way, thanks for sharing, not too many are willing to do this; would rather play their hand close to their chest. You are a wonder! Thank you!
digital
I'm doing digital for my client and it's wonderful--no more traffic jams. They use Olympus handheld dictation devices. We use hushmail to upload the dictation and transcribed reports so they are encrypted and HIPPA compliant. It's fairly inexpensive -- I believe $30 a year. One nice thing about that you can be anyway to pick up your files as long as you have internet access. I've often taken my laptop with me on vacation to cover emergency work. Not that I want to work on vacation, but it makes the client feel better knowing you can access the work.
If you want to go digital this is what I did
Purchased DocShuttle Admin ($300) and DocShuttle Client for myself ($99), had doctor purchase DocShuttle Dictator ($99) and an Olympus recorder ($129). Rented FTP site (about $45/yr). Set up DocShuttle so once dictator docks the recorder, it takes file from recorder and erases recorder, imports into DocShuttle, goes to ftp site, posts new dictation, pulls off old. You may want to go to Bytescribe's site though and see if the program they have for doing it by email would work for you. If you are the only MT and they are the only client, then do it by email. Email me if you need any further clarifications.
digital
i went with transcriptiongear.com and have been very happy. you can email me with questions.
for those new to digital...
FTP stands for file transfer protocol. An FTP program transfers files (uploads and downloads) from a virtual warehouse on the Internet, called an FTP site. FTP sites are rented by size. FTP programs are free or cost a fee. You can post ANYTHING to an FTP site. You can put your's kid's first grade picture there. You can put your resume there. You can put your back up data from your Quicken there. You can put a love letter there. You can put a .wav file there. You can put a MSWord document there. You can create folders there. You can password protect your ftp site and some software allows encryption, different levels of user permissions, etc. Once it is there, anyone who has the password to your FTP site can then go and pull it off. i.e. TRANSFER the FILE. So if your doctor dictates on a digital recorder, downloads the voice file into his PC, then uploads the .wav file to the FTP site, you can go to the FTP site, download the .wav file, transcribe it, post a .doc back to the FTP site wherein your doc can then go to the FTP site, pull the .doc off. Voila!
Going Digital
Hello
My doctors use Olympus recorders. One doctor does well with the DS-10. The other uses the DS-330 (No longer in production). The DS-330 has the advantage of overwriting. For instance, if the doctor makes a mistake, he can back up and record over what he has already taped; however, this was a disadvantage for my other doctor, who taped over his entire morning of dictation by accident by hitting a wrong button. It depends on the doctor. With the DS-10, you cannot tape over anything. If you are sending the audio files over e-mail, you should consider first encrypting the file for confidentiality reasons before sending. I use e-mail, because it is free, and it was easiest to train the office staff to use. There is a free software program, ZipGenius that will encrypt your files. Yes it is free. When getting a handheld, you want to consider the types of files also. A .dss file is much smaller than a .wav file or a mp3 file. That is also why I went to Olympus recorders, because they record in .dss format, which makes for much faster upload and download times. If you have other questions, please e-mail me. Also as one poster has already said, the express scribe software is great and free as well. I bought the recorders. They have already paid for themselves in gas and time.
Lynn
You would have go go digital
If you are doing digital for a national you already have the foot pedal if not then you will need to get one that would transcribe the type of files that will be sent to you, wav or dds. I don't do digital just the tapes but from what I have read you would need to get an FTP set up going so that you can transfer the documents and then if you have your pedal, you should be set to go. So just send out flyers/brochures giving your experience and stating what you will provide and go for it. But you will be a little limited since you only are available for digital and don't pick up and deliver back printed material. You might be able to do overflow for some local large clinics. Some might require a C-phone to dial into their equipment. Good luck.
Digital
I have a couple of accounts that I go daily and pick up tapes/deliver. One of the docs wants to start sending me dictation via computer but does not know how to go about it. I must admit I have no clue. Can anybody point me in the right direction? Thanks in advance.
digital
 What about encryption when sending through an email?
Digital
Hello,
I need help from anyone that can write in and give me suggestions. I was just approached by a physician that has 4 in a group and they want to go digital and have me do their transcription. This would be a great opportunity as I have just lost 4 of my accounts to outsourcing to India, so I need all the help. They need to know how this can be set up. Do they need a FTP site and do I need one? What kind of system do they need and all the basics. I am sure the easiest and cheap way to do this over the internet the better, as you know physicians-HAHAH. Also if Patty is on any information from you would be appreciated. I have this weekend to work on this and give them a proposal on Monday with the costs. I know what to charge by line as I am an IC already; I just need help on the way to get me the files and for them to send. I presently do tapes and pick up still. 
Thanks Everyone in Advance!!
digital
Hi Luvdigital,
I just posted on board. I was approached to do a large 5 DR. account, but want the easiest and cheapest way to do this digital way. I have some questions as your way sounds easy. 1. Do you have the software on both of computers, the one Dr sends and yours? 2. Do you send just by email or to a FTP site and can you send to FTP after? 3. What is this DDS Player? 4. Do I need a foot pedal, what kind? I have to make up a proposal this weekend, so info is needed ASAP! Thanks again for your help. I would love to land this account as I have lost 4 accounts to outsourcing to India and need this badly, so the easiest and cheapest would work and I not very computer sassy, so easy is great for me.
Thanks,
Mary Lou
digital
Thanks everyone that wrote in with suggestions about going digital. I have a few questions about the brand of digital recorder. I researched the Olympus, but do you recommend the ones that have editing capabilities or not, as I am unsure what this really means. Any other types that your Docs use would be helpful.
Thanks!!
digital
I think you misread me. I am landing the account. The Drs are paying for it all. I just need to know what recorders are the best and cheapest. I also need to know what wav pedal is compatible with Olympus. They are paying for the FTP sites. They just wanted me to research everything and give them the prices. Sorry if I confused anyone.
If there is not a way for them to go digital
I would at least seriously look into a way to have a delivery service - I used one myself 10 years ago....... most areas have them - they send the tapes in a locked pouch and you sign for it when you receive it and visaversa if you have to print out work and deliver..... it can be compliant - you just need to secure the information - these companies are bonded.... time on the road is costing you money big time lady!!
Going digital
Do some research here.
Going digital, again.
http://www.transcriptiongear.com/Merchant2/merchant.mvc?Screen=CTGY&Store_Code=T&Category_Code=DIGITAL-TOP
Sorry, the link didn't post. The tricks are to get your doctor(s) to give up their old recorder(s) and learn to use the new one(s) and also having office staff able to download the recorders reliably and retrieve/print the reports/notes, etc...You will love the convenience, but if you're in-house it still won't help locate patient charts (LOL)
going digital
I also want to go digital, but don't know the first thing to do. I also have 2 doctors that I am picking up and delivering tapes for. Thank you so much.
digital...me too!
Can you please email information about how to go digital cheaply??? Thanks!
Digital...
Why don't you investigate going digital and cut down your overhead ever further? No gas, no paper, no ink...etc. Worth some thought.
Digital
The situation I had was my account brought in a "consultant". HE decided that we all needed to go digital. It got to the point with some of the doctors that they had to "hide" the old recorders/tapes so that they had no access to them. It finally worked, they are all on digital and everyone is happy. I love it. I can't believe I actually drove around with tapes and completed work - when did I ever transcribe! If you go on it, you will love it. Change is always hard, but if you want to compete in the marketplace - that's what you have to do.
Going digital.
Your doc needs a digital recorder and you will need a secure method of transferring the voice files as well as a software program that will allow you to play back audio files. This would also include a foot pedal to control playback.
Express Scribe is free and the program has "hot keys" that allow you to control playback from the keyboard but that is not as smooth as using a footpedal. Also, be aware that if your doctor buys an Olympus recorder, you will more than likely has problems playing back .dss files using Express Scribe.
You could purchase a full transcription kit, which would include a footpedal and headset, from places like Transcription Gear or Olympus, to name just two.
Transferring files can be done via FTP or a secure website like Files To Go or My Docs Online. Both you and the doc's office would need to have a little bit of ability to accomplish these tasks but they're not that difficult to learn.
It takes a bit of homework in the beginning but once you switch to digital, you'll be glad that you did and wondering why you waited so long to do it. Good Luck!
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