How is keeping a patient database on your personal computer HIPAA compliant?
Posted By: ThankfulMT on 2007-12-09
In Reply to: If you haven't tried this your missing out! - KSmock
I would love an effortless line counting program too, but...
Just curious if anyone has investigated that issue with this software.
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Is it HIPAA compliant?
That certainly does sound like a great solution! You are right, I would probably want them to zip their files anyway since I have only dial-up available to me at home and would need it at a CG if I ever get to that point in my life.
Thank you for your feedback. It is sincerely appreciated.
This is HIPAA compliant? nm
nm
I found out it is HIPAA compliant. :) (nm)
HIPAA compliant at home sm
How does one become HIPAA compliant at home? Used to working in an office - don't want to make a mistake. How do all of you do it?
HIPAA compliant email
Is it HIPAA compliant to send reports via email if they are password protected, or does it have to be certified email?
hto seail
HIPAA compliant email
Does winzip qualify as hipaa compliant when used with a password? Does anyone out there work directly for a doctor and have experience with this?
Any help would be appreciated!
Sending a report--HIPAA compliant
I am searching for possibilities to streamline getting reports back to my client. Is there a HIPAA-compliant way to send medical reports securely via email so that they could be printed on site?
Sending a report--HIPAA compliant
This may be easier and less expensive than I thought. I could just encrypt the file, zip it and send via email. The client could then print it out. Has anyone successfully used a free encryption program that meets HIPAA requirements, maybe the free CenturionMail?
Kris
MPWord has been around for years. It is HIPAA compliant and a
contact Vann Joe and ask him questions. He is a very open and honest person.
Need help today with HIPAA compliant form sm
I have agreed to help someone out in their office tomorrow as they had a problem in the office. I realized I will be handling a lot of patient charts, company problems, etc., and would like to bring with me a simple confidentiality statement for their protection and mine without going into a long, lengthy contract. Is there anywhere on the Web I can get something quickly? This is strictly volunteer, I am not charging them, so it's kind of a sticky situation. I just want to cover both of us as they have litiginous minds in there who are very unhappy; this is why they're having problems. Help! Short and sweet, I hope, so I can type it up tonight and bring it along with me. TIA
Patient Database in MS Word?
We released MPLite less than a month ago, and most of the emails we are getting speak of how having a patient database is saving so much time. Another feature that many emails comment on is how the invoices give the details (patient, Job#, MR, dictator, MT, DOS, Doc Type and count).
If you missed the release announcement, perhaps a free 10 day trial of MPLite will ease your workday too.
Best wishes for a joyous Christmas!
Vann Joe
Emmaus
Medical Transcription Software since 1995
New Software: MPTools -- Invoicing and HIPAA-compliant e-mail with just a few clicks
MPTools, a new release from Emmaus, is a set of six utilities designed to answer real needs by MTs and MTSOs. Among the utilities are these:
1. Create invoices for your clients and pay stubs for your MTs.
- Select client.
- Verify dates.
- Select files.
- Create invoice.
2. E-mail transcribed reports in HIPAA-compliant encrypted zip files with just a few clicks.
- Select client
- Click Suggest filename
- Select files (the actual transcription, not zip files you've made, for the program will zip, encrypt and password protect when it fashions the email)
- Click Send Email. (In the Sent History, each file you've sent is separately listed with abundant information about it: to whom sent, date and time, name of the email, name of the zip file, etc.)
3. Unzip / zip files, even password protected ones, automatically.
4. Print files anywhere on your network.
You'll find MPTools exceptionally easy to use and intuitive. To better explain things we've posted screen captures on the website, and make the program available for download and trial so you can see firsthand how using MPTools will make your workday shorter and easier.
Definitely no HIPAA in India, just came upon surgery sheet with patient names!
I just googled a term, and up comes a surgery schedule with all the patients' names and phone numbers. Yikes.....
What brand of personal computer do U have?
I'm looking to buy a computer (non-work) and I wuz wondering what everyone else has and recommends. I'm considering a Dell...
Heavens, no. A computer is personal, like a toothbrush! They have their own. nm
x
Searchable database
There's a product called ScriptXSearch, new on the market, that will allow you to easily provide your clients a searchable database. You can find it at www.scriptxsearch.com, or write to rob@reynet.net--he's developing it specifically for ICs and small MTSOs.
The EHR is coming. Physicians offices are going to be the last to move to the EHR, I think, but I'll bet more money will go that way now that the Democrats are in power. Bush proposed it but never really funded it, so it's kind of stalled. Except that it's such a good idea that it's picking up its own momentum.
My thought is that if I offer doctors these small pieces of the medical record maybe they'll take us along in the EHR. A lot of vendors are advertising that their EHR is going to replace transcription. I don't really think that's going to happen, but it may be pretty lean there for a while.
We can't go too far, though, HIPAA says something about if you maintain medical records you have to make them available to the patient and you SURE don't want to get caught up in that. I'm a small serivce and I offer Rob's ScriptXSearch. AAMT had provided a HIPAA agreement that included a clause explaining that we don't maintain medical records, these are preliminary reports.
I do not think they had a database the doctors could search.
I think they just store the reports in a way that can be retrieved. As a subcontractor, in general I keep the files only until I am paid for them. When I complete a file, I send the reports to the doctor and to the MTSO. Some large companies do provide an electronic health record, but I doubt it would be feasible for an IC to provide this. I would say this is one of the areas we cannot compete with the big guys.
Meditech is a hospital database. sm
It allows everyone in the hospital and also physician offices remotely to view patients' medical records. There are upgrades but they are costly. It is not transcription friendly at all. I worked on it for years, and so glad that was on an hourly basis. You are better off transcribing in Word and cutting and pasting into Meditech. It is not user friendly. You cannot download it. The hospital or MTSO must give you a password and you either access it by VPN through the MTSO or directly into the hospital's server. When it goes down, you can lose reports. There is a recover feature, but it doesn't work all the time. Just be sure to save reports midstream. One more thing, there are a lot of screens and some require data be filled in before you actually get to transcribe. JMO. I'm sure I'll get flamed but I've been through upgrade after upgrade and you wind up losing features and having to put canned text back in, which can only be done by the Meditech people. NOT USER FRIENDLY at all in my opinion. It also lags behind your typing. You would be better off finding work that you can type in Word. 
escritption database errors
It seems lately that I'm always getting database errors, either while pulling up updated physicians lists or problems with the queue. Sometimes it won't even get past the login screen and requires a reboot of computer because editscript won't shut all the way down, even though there are no indications of it running on my task manager, so I can't restart it without a reboot. At times it is only one account and I can login to another, others it is any account I try to login and pull up queue. At times this decreases my work time by hours. I've redone my whole computer hoping this would resolve the issue if it were my computer. From what I can tell there is no difference between now and whe Escript seemed to be working perfectly well, at least on my end.
Anybody else with this problem or any ideas?
What FTP HIPPA Compliant do you use?
I am setting up my web site and I am having trouble understanding FTP and is it HIPPA Compliant. Which one do you use?
...should be new meds, colleagues not in the database, etc. Damn! nm
s
Talk to a real person! database
This web site has the listings for lots of major companies that we deal with every day. It includes the numbers to actually speak to a human being and not a computer. My daughter forwarded it to me, but I haven't actually had need to use it yet. Thought it might take away a frown  or make someone's day a little better.
It is: http://www.gethuman.com/us/
Form letters and database management
I would like to offer database management to my potential clients. Any notions on what to charge for this? I was thinking of an initial charge to set this up, and if I do their transcription no charge to maintain.
Also want to offer form letter creation and mailing. Has anyone ever done this and what did you charge? Any input is appreciated.
Phys database sorely lacking SM
and the rest of it is okay, but certainly not almost $200 okay.
Focus Infomatics - they assign work or you pick from database
I wanted to know from anyone who works at Focus if you are able to download work when you want to or is it assigned to you? I thought I heard that you can go onto the site and grab dictations when you wanted to instead of being assigned.
If anyone knows I would greatly appreciate !!
Putting patient versus The patient (sm)
When did this "rule" come about? I've been an MT/Editor/medeical records tech/ART for 30 years - Never, ever was I told to put that. You cannot make the sentence be "The patient sent to Radiology" but you can put "Patient sent to Radiology."
Thats just insane.
A tip for keeping up..lol
I have MSN and it has "news" stories on there and I can customize it to how I like it. I believe other ISPs have it as well. I typically do not watch news because I have depressive disorder and there is never GOOD news (or at least very rarely) so better to just do it this way. LOL.
Log keeping
Sorry for the delay in responding, when I get typing I "get in the zone." LOL! Here is my code for keeping a log of my job IDs. It may be different depending on which platform you are typing on. I type on Enterprise (Webmedx).
{@KEY Alt+Z}{@PAUSE 2}{@KEY Alt+J}{@KEY Ctrl+C}{@KEY Alt+Z}{@PAUSE 2}{@KEY LWin}{@PAUSE 2}{@KEY N}{@PAUSE 2}{@KEY Alt+F}{@PAUSE 2}{@KEY O}{@PAUSE 2}{@KEY Tab}{@KEY Tab}{@KEY Tab}{@KEY Tab}{@KEY Tab}{@KEY Tab}{@KEY Tab}{@KEY Tab}{@KEY Enter}{@KEY Alt+N}joblog.txt{@KEY Alt+O}{@KEY Ctrl+End}{@KEY Enter}{@PAUSE 2}{@KEY Ctrl+V}{@KEY Ctrl+S}{@KEY Alt+F}{@KEY X}
SH will do very complex tasks, you just have to tell it exactly what to do! There are some downloads available on their wesite also. I did not think any of them helped me, but you never know! Hope this helped.
keeping mail
There is an option in the Imail to have all mail forwarded, all you have to do is put in your personal email address and all Imail is automatically forwarded to you, easy as pie!!!
No pity from me, you are keeping yourself down.
So this company is hiring when there is no work, so they are misrepresenting themselves. You know that, so get out. How is whining on this board dealing with the situation? Any new hires will find it out soon enough and hopefully have the sense to leave. All the "discussing" in the world isnt going to pay your bills. And besides, no one said you couldn't discuss, just go do it on a blog where someone is going to care. We are getting sick of whiners who refuse to help themselves by taking action.
Keeping any child
I disagree. I would much rather home school a child than send them into what passes for education today. I support the mothers who home school!
Keeping faith
When I am facing adversity (everyday), I often think about all of the times in the past that I felt like giving up for one reason or another. No matter how bad the situation was...SOMETHING worked out. When I say worked out, I don't necessarily mean it worked out the way I wanted it to.
Example: I was in a situation where I was behind on my car payments and tried every avenue available to try to come up with the money. I prayed some serious prayers hoping for a miracle. Well, my car was repossessed. I now had terrible credit and didn't know what I was going to do. At this time, I was working outside of the home and had a 6 year old who had to be taken to and picked up from school. My car was repossed on a Wednesday and on Friday I found a guy in the newspaper classifieds who was selling an 8 year old toyota for $3000. I did not have this kind of money. I called him and asked if he would consider taking payments on the car and I explained my situation to him. He told me he did not know me and could not take payments. I went to bed that night in tears. At about 11pm that night my phone rang and it was the guy asking for my address. He had had a change of heart and wanted to bring me the car. Not only did he reduce the price of the car, but after I had made 3 payments on the car he called me and told me he wanted to come by and do a bill of sale so I could have the car (no more payments).
Another.. I also had lots of trouble with my young son in school. He has been suspended 3 times for excessive talking, getting out of his seat and being disrespectful. He is now in the third grade. I took him to the doctor one day and saw four disabled kids in the waiting room. Two of them were much older than my son, wearing diapers and in special wheelchairs. It may sound foolish, but, I was thankful that my son is healthy and able to run around to get into trouble. Some of us think we are going through a lot, but we really aren't when you compare your situation to someone else's. Life isn't easy for most people. Be thankful that things are as well as they are.
I have several other examples, but I'll spare you. My point is...we are still living and breathing and whether we realize it or not, things always "work out". I still have that car which is still very reliable and has gotten me where I needed to go. It's not nearly as nice as the car I lost but I was and am still very thankful to you know who for that situation. Hang in there guys.
And you keeping watching, don't you?
Why anyone would watch that show is beyond me, but to each his own. All 3 of those judges are nutty in their own way. If Simon had a Brookly accent instead of a British accent, no one would find him charming. Paula has always been a little looney - remember when she was married to Emilio Estevez?
All this friction between Simon and Paula is just a publicity stunt.
keeping track
Maybe that is a personal thing if you keep track of who the doc dictates and who he doesn't dictate for. All I know is that they can take it for granted and you can spend lots of time if you're not careful. Could it be a doc in Ravenna?
Keeping files
In the process of cleaning my office, I found at least 600 floppy discs with work that I have done over the years - some as long ago as 10 years ago. Would like to "dump" all of these and more, but am not sure how long one needs to keep files especially for accounts they no longer do. Is there a good "rule of thumb"?
Thank you.
Log keeping glitches
Sorry, I forgot to mention that notepad has to be used, not word pad. Also, note pad has to be the only program on your start menu that starts with the letter N.
More info on log keeping
I guess I got up too early this morning, my brain is not firing on all cyliders today. (Been up since 3 a.m.)
Okay here goes:
Requirements:
- The Notepad program needs to be listed in the Start Menu (it must be the only thing listed in the Start menu that begins with the letter “N”, please rename anything else beginning with “N”).
- A file needs to be created from within Notepad named joblog.txt and saved to the desktop – one time only
- Save the file at the end of your shift – by a different name –clear out the joblog.txt file to be used for your next shift
If you experience trouble with this entry working, you may need to increase the pauses within the entry.
I'm keeping a watch
on the MT Reference style guide. I think it will be better when it's done than the printed BOS.
Keeping the following post going...
Okay...here goes...
So, currently I work in-house at my local hospital. (Probably shouldn't mention this cuz it's rude, but just trying to give accurate information)..I make 16.47 an hour, plus benefits. I love my job and it is supporting me and my husband (who is in college at the time...graduating in JUNE!!!)...So, it's worth it. However, I have to deal with a LOT of crap from the other MTs in-house. Lots of bitterness, competitiveness, bi*chiness, etc. I am dealing with it because I know I am not going to do this forever. Which brings me to my next point:
Don't stay in this job for a long time!!! You won't go anywhere with it, if anything you will probably get laid off due to outsourcing. I, myself, am starting school for medical coding. I will be done with school ($2000) in June and then get started in my new career. If have been a medical Transcriptionist for 6 years and have done everything from psychiatric to internal medicine to sleep studies as an IC (and it's not worth being and IC in my opinion because of all the taxes you have to pay...big bucks) and my best job yet has been working in-house at my current job. However, like I said, MTing is not going to get you anywhere fast. If you want a job that takes you to the next level, go into coding. There are a lot more career opportunities out there and you can eventually work from home being a coder as well.
If I had to do it over I would have gone straight into coding (except for the fact that I got a lot of medical experience working as an MT). Good luck to all of you who decide to stick with MTing, but I don't think it will reward you in the future. I believe it is a dying profession and we all need to move on while the opportunity is here.
I pray for all of us to be able to support ourselves and our family! I know it's tough out there and we all are struggling to make end's meat. Just keep on keepin on and we'll all make it through some how.
Keeping work in US
Because I always believed Americans respected law and they paid on time. I never visited this site MTStars even, but when I did because of all the circumstances that this lady led me into, I found out it happens regularly to other US MTs too and that Americans are no different.
Keeping reports...
There was a thread this week about someone saying they kept reports as a sample of their ability. Everyone claimed this was against the HIPPA rules.
Well here we have an ad, and I hope I don't get in trouble, for posting this, but see below:
Let me know if you have experience in the field of neurosurgery and if you can, please provide work samples. If I get the information and qualifications quickly, we may have a chance to win this contract, and work for you.
Thanks!
Now, to me that sounds like you would need to send sample reports. Am I wrong here? I guess this proves that it is okay to save reports as long as the demographic information is deleted and it becomes basically a "sample report."
Just my 2 cents...
Right-it has nothing to do with keeping up with technology... sm
if it means compatibility with a company platform.
Is it their computer? Why are they installing a firewall and autocorrect on your computer? That sm
is usually the responsibility of the transcriptionist, especially if an IC or SE. Which company?
It was a matter of keeping the accounts
Didnt they say they had to because the work was out of TAT?
I am keeping a list of all the rotten
dictators I have typed over the last 10 years or more. Not the ones who try but have problems, but mostly the non-ESLs who are just sloppy and inconsiderate pigs. When I retire, I am calling each of them and telling them exactly what I think of them and how it really reflects on what kind of inconsiderate person they are. I can't wait for 2 months to pass!!!!!!!!!!!!!
td = 10/13/2005. in IT I just keeping adding them as td.
dd
More important to me is keeping my financial
info within the US. HIPAA allows many uses of unidentiable medical records to be distributed in many ways even within the US, not to mention overseas. There is no law that keeps my financial information confidential and within the boundaries of the US. Very little truly identifible information to connect medicall record A with a particular person other than by name is sent anywhere, even to MTSOs within the US.
Who wants my medical information? The College of Surgeons to help them identify ethnicities and trends in cancers, the AARP to help target demographic groups for products they sponsor and to "represent" when they pay their professional lobbying group in DC, the auto industry to decide my premiums, and on and on.
I got a Walmart credit card, was 7 days late in sending in my $10 minimum payment and got a call from India for collections. ???? Mailed in the account balance and closed the account. Then called all my credit companies to find out where their call centers were located. I now have only financial business with companies who keep my records in the US. That is my choice. There ARE 2 cases of people who sold US financial records being proscecuted by the Indian government and a total of 5 people are in jail for this.
To the OP, share with us your thoughts.
Michael: You've been missing a lot of work. Peter: I wouldn't really say I've been missing it.
are you not interested in keeping up to date
If not, then the Stedman's Work At Home is not for you. If on the other hand, you are interested in staying abreast of new technology and updates to words, then it is worth the money. For example, you may not be aware than LLW updated it's Stedman Spellcheck and the words in it are spelled more accurately than the words in the word books published before mid 2004. You may find errors in Stedman books that you will not find in the Work At Home package. You also get to ask about words you cannot document. I have used this feature and gotten an answer within an hour.
Very useful resource for the low price.
Keeping good thoughts for u nm
.
It sounds like your frustration is keeping you with
Companies do not seek out single people to put on the worst accounts, nor 2-income families for their best accounts.
We all have good and bad dictators.
Sounds like you need a good break. Hope you can arrange that soon.
Getting CMT may be least of it, keeping up with credits and renewel
zzzz
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