Help creating letterhead templates

I would like to take an existing letterhead, scan it and create a template for it that can be pulled up and typed right into.  Someone I used to know did this for one of my accounts at one time, but I have no clue on how she did it and no contact with her anymore.  It doesn't seem like this should be anything difficult to do, but I have played around with it and just can't figure it out. 

Would really appreciate any pointers, or even links/websites where I might be able to find simplified information on how to do this.  I am a little "behind the times" and not very experienced on much besides typing at this point.  I will be changing direction soon and need to update my ways of doing things.

Thank you in advance for any tips or direction. 

• Help creating letterhead templates - libby
  • Scan it in. - Save it as a pic document.
  • if it is only at the top - mg
    • How are you able to type in it? - libby
      • Open up a word document to use as a - :o)
        • Very helpful, thank you all very much....but..... - libby
          • FINALLY got it - Guess you can teach an old dog new tricks! THANKS!! - libby

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Anyone familiar with creating report templates in Word ? 

They have sent me a Word file (well, WordPerfect, but I think I got it converted to Word) that has most of what is in their letterhead, though I do have to add a short vertical line in one spot, and the medical symbol in another spot.

My employer has this question - As an oncology practice, copies of the office visits are sent to multiple other doctors/specialists either as addressees in letter format or as a cc on the progress note.  As of now, our letterhead is the name of the practice, the names of all the physicians (over 20 and growing), and the address/phone/fax of each location/facility (8 at the moment).  It makes for a large header on the letterhead, which we now include on absolutely everything, including the regular office visits since these are then copied to other physicians.  Is there any legal standard as to how much information is required on such a progress note or consult that is going into the chart but also being sent/faxed to another physician?  Your help is greatly appreciated.

Thanks

Can anyone give advice on making a letterhead template so that the letterhead logo and contact info is in the 'background' of the Word document and will not count as characters during the line count.

This letterhead has a logo and text that goes down a column on the right side of the page about 3-4 inches, so I can't just do it all in a header, since it goes so far down the page.

Thank you

To create glossaries, the first option would be to import your AutoCorrect file. Right-click on Phrases and go to Importer and click on the AutoCorrect option and follow the prompts.

The next option would be to do a compilation as suggested in the previous post. To do a compilation, right-click on the glossary list and select "Multiple File Compilation" and then follow the prompts.

With regards to not seeing any matching phrases in your advisories: What glossary are you currently using? What are you typing for a short form? Do you see anything in the advisories at all?

It may be easiest to troubleshoot over the phone. Please feel free to call us at 781-272-3200 ext 2 with any questions and we can help get you started. We are here Monday-Friday 9am-5pm eastern time. You can always email us as well.

Textware Solutions

I am fairly new to the business.  I am currently transcribing part-time for a local clinic. I learned that the clinic will be accepting bids for a new contract position.  I have never drawn up a bid.  Do not know the first thing about it.  I have someone who can help me with that.  What I would appreciate any suggestions or advice on are:

1.  What to charge per line?  Will picking up and dropping off tapes at 3 sites.  Will be transcribing outpatient clinic and radiology reports.

2.  Turn around time?  Current contractor has 3 days.  The contract in place states 24 hours but they have been lenient lately.

3.  Would it be accurate to figure 30% for taxes and 20% for benefits? 

I appreciate any and all advice.  Anything I have forgotten, please let me know!

Thank you for suggestions. 

I admit that I am challneged when it comes to Instant Text. Year-old is already entered but have been attempting -month-old with no success.

Any ideas?

As always, my gratitude!

Your message makes me think that you're trying to create some kind of form. If so, try these steps.

View, Toolbars, Forms. You will now have a toolbar that makes creating the form much easier for you. Mouse over each button to see what it does but it sounds to me like you'll use the text form field button the most. Finish creating your template/form and click on the padlock on the toolbar to lock your form. Save it.

Now, you can just hit tab to move between the fields to make filling it in faster. Hope this helps.

I just found this really great site with a tool on it for counting the repeated phrases in documents which we as MTs can use to make shortcuts! 

here it is:  http://medicaltranscriptionexpandproductive.blogspot.com/

EMR has many templates: ROS, HOPI, lab orders, Plan, health histories, immunizations, specific diseases, etc.  Each template has many fields with corresponding questions that can be checked off indicating a yes/no response or severity level.  Similar to filling out a survey by checking the boxes that apply. After completing these templates, the physician can click a button that automatically pulls the information that was entered in each of the templates, and generates a "document" in a determined format.  Thus, no reason for the physician to dictate a tape for someone to transcribe.

We implemented an EMR where I work and it did result in less transcription. 

Yeah really... we get screwed over enough, let us keep SOME things that work to our advantage.

I have a question about during a physical exam portion, I know what it means to "flush left, sub headings all caps," but what is the other instance of "stacked form". thanks. 

Really need your thoughts. One of my doctors has about 50 templates/shells. When doing combined procedures he will tell me to just combine the 2 or 3  or 4 shells he has for the individual procedures without taking out whatever is redundant or conflicting. I have to do that. Several of these individual op reports are 3 pages long, so can end up with a 6-page final report.

On his follow-up notes, he will use a shell and then say "add this to the physical exam" but he does not say what to take out of the standard note.

Many of his op notes have numerous variables. He oftentimes does not tell me which to use and/or which to delete.

For "risks" he will dictate some and then say "and add whatever Dr. X uses."

I am requesting a meeting with him and with the office administrator, but would like to know what you think and what you would do.

Thank you

Okay, I have a new question.  I'm trying to create a form or template that I can insert information on. How do I create the form with lines so that I am able to insert information on these lines?  Is this possible?

Hi,

MPLite templates are Word documents in the TransMP Formats folder whose filename is used to differentiate which templates belong to which clients. All the templates you have for a particular client will show in the Document Information screen.

1. Start with a blank MS Word screen, and create the template you need there. Use the codewords (eg Last? First? MR? DOB? etc) to tell MPLite where you need this information put. Make sure each contains the ? at the end of the codword, and you'll find a complete list of available codewords in the help file in the chapter Formatting Templates. You can use headers / footers and any other formatting features in your templates.

2. Give this template a name in the pattern FacilityInitials_DescriptivePhrase.RTF. You have to save them as RICH TEXT FORMAT in the Save box, and save them INTO the TransMP  Formats folder. The Facility Initials must match what you entered for that when you registered the facility. Keep the descriptive phrase relatively short, eg, CON, FU, XRAY, HP, DC. If this is a template for a hospital or clinic, you can has as many templates for a facility as you like and can differentiate Dr. John Smith's Consultation by use the descriptive phrase CONjs, and Robert Youngs as CONry or CONyoung. (Note it is an underscore _ and not a dash used in the template filename.)

The list of available templates is refreshed when you start a session. So if you create a new template while in a session, cancel the session, and then reset it so the template list is refreshed.

If you have other questions about the templates, please ask.

Best wishes,

Vann Joe Turner