Glossaries are text files
Posted By: Kristen on 2006-05-01
In Reply to: How to print a list of Instant Text Glossary Entries - Does anyone know?
So you can open a glossaries in Notepad, UltraEdit, etc to view, edit or print them. Just be advised, as the glossaries contain many entries, you may end up with more printed pages then you bargained for. 
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Instant Text Comes With Some Glossaries
Whereas the others do not. I LOVE the ER glossaries (I do 99.9% ER notes) and the Medstart glossary is great, too. Importing my AC entries into Instant Text made my transition so easy; if I forgot to hit the IT expand key, but AC would take care of that until I was used to IT completely. Then you have the includes where you can include glossaries instead of merging them and you can exchange glossaries with IT users if they want. I know this is all strange to you, but if you get IT you'll understand .
How to find your Instant Text glossaries sm
Find your IT folder - mine is named InstText. Inside is a folder called Glossary. All of your glossaries live there. Click to open - you might have to associate a program to open it - I used Wordpad.
Sounds like Instant Text with it's glossaries, etc. would
s
Instant Text is the only expander that can compile glossaries
from previously saved reports and automatically create your short forms so you don't have to memorize anything. Have you been to their site to see the overview of how the program works?
I loaded my old PRD files into Instant Text
I still had PRD on my old Windows 98 computer and the Instant Text folks told me how to save my files and upload them into Instant Text when I changed over to a new computer. I was very happy about that. It corrupted a few of them but after editing them they worked fine.
Hands down, PRD was the best. Shame they didn't keep it updated as Windows changed. It was set up to work in word patterns, making it easier to remember abbreviation names. I've set up IT the same when making new additions.
Are there any text expanders that would use the same saved files from Shorthand?... nm
Your glossaries are what you (sm)
need to back up. They end with .glo
Do a search on *.glo and save those files to disc. Install the program on your new computer, then copy those files back to the same folder on the new computer.
Glossaries?
I just looked it up; did y'all buy the glossaries as well?
Filezilla is the software used to transfer files to an FTP server where the files "reside".
.
You can only put the glossaries onto a disk..sm
For copyright protection, IT restricts itself from being able to be copied onto a disk and installed onto another computer. The only way to install it is to use the installation disk.
The glossaries, however, can be backed up onto a seperate disk, just not the actual program itself.
Technically, the hospital owns the license so installing it on a personal computer would violate the license agreement. If you would like to have it on your own computer, it is recommended to purchase your own copy so you don't have to worry about anything with the license agreement. 
Here's one with a lot of terms/glossaries.
http://www.mtdesk.com/frame.php?frame=glossary
I like the Glossaries feature sm
I can make separate glossaries for each separate hospital and then it doesn't crowd the main glossary. Also, if I leave an MTSO, I can just delete that glossary without losing all my main entries.
You can create as many glossaries as you would like.
However, I have found that using one glossary for each specialty/practice is easier for me--no switching between glossaries, thereby saving some keystrokes. They glossaries can hold quite a lot of information--I haven't run out yet.
Compiling glossaries with IT
When you compile glossaries, the choice of phrases depend on the Minimum Word Frequency you select in the Compilation dialog. If the size of the file you compile is rather large, let's say 800 KB, you can raise the Minimum Word Frequency to 10. If you leave it at 5 you will get more phrases. Compiling a glossary is very fast and you can easily try out different settings to find the right balance.
You should not change so much the number of words per phrase. Beyond the 7-word phrases, Instant Text will take care of suggesting what is likely to come next by giving you the continuations. If you have a paragraph or page that is always the same with certain doctors, the best is to highlight them and add them to your glossary.
If you have compiled glossaries for each doctor, you can still combine them including these glossaries into a shell glossary that lets you regroup all the doctors with similar language and have it under the shell name in the glossary list.
On page 68 of the Instant Text manual as well as in some articles Jon Knowles wrote and which are available at the top of the Instant Text Forum you can read about typical compilation settings.
I hope this helps.
Marianne
Textware Solutions
Creating glossaries
To create glossaries, the first option would be to import your AutoCorrect file. Right-click on Phrases and go to Importer and click on the AutoCorrect option and follow the prompts.
The next option would be to do a compilation as suggested in the previous post. To do a compilation, right-click on the glossary list and select "Multiple File Compilation" and then follow the prompts.
With regards to not seeing any matching phrases in your advisories: What glossary are you currently using? What are you typing for a short form? Do you see anything in the advisories at all?
It may be easiest to troubleshoot over the phone. Please feel free to call us at 781-272-3200 ext 2 with any questions and we can help get you started. We are here Monday-Friday 9am-5pm eastern time. You can always email us as well.
Textware Solutions
Are there any expander glossaries
available that can be uploaded to Word 2007?
Is my post about different types of glossaries
nm
Can someone tell me specifically how to take Instatext and Glossaries
to a new computer? I guess a flash drive, but i have never used one. Do you just plug it in a USB and....well, then what?
Thanks in advance!
You CAN use IT with that program OR you can maybe convert your IT glossaries sm
into an autocorrect format and load that into your Exttext autocorrect.
I use both AC and IT simultaneous and that works much better than just EXTtext.
I just purchased the ABCZ glossaries for IT sm
A few weeks ago, and I am glad I did. It was definitely worth it. I like that I didn't have to start over from scratch to start following a system. I used his files and then used the workshop to convert my enteries over to the ABCZ system. It has been a big help to me. With 2 small kids I didn't have the time to try to figure out my own system and start creating the entries, so ABCZ was perfect for me.
Saving glossaries to a backup disk
To save your glossaries to a backup disk:
- Go to My Computer or Windows Explorer and go to the C-Drive, then the InstText folder, then the Glossary folder
- Right-click on the glossries you wish to save and select "Send to" and then select the destination drive. Your computer will automatically make a copy to the backup disk. If you do not have the "Send to" option, right-click ad select "Copy" and then paste them to the backup disk.
To put the glossaries on the new computer from the backup disk:
- Right-click on the glossaries on the backup disk and select "copy"
- Go to My Computer --> C-drive --> InstText --> Glossary. Anywhere in the glossary, right-click and select "Paste".
- They should now be listed in your glossary folder.
To add them to your glossary list:
- Right-click on the Active Glossary List and select "Open"
- Double-click on the glossary you wish to add to the glossary list
- When you are done opening all of the glossaries you wish to add, right-click on the Active Glossary List again and select "Save Active Glossary List"
Kind regards,
Kristen
Converting voice files to digital files
I have a Voice Solutions dictation system that will happily convert DS4000 voice files to digital when they are downloaded (wave files). However, it will not recognize any other files for conversion. I had a physician download .WAM files from his DS-30 and my dictation system would not convert it. Anyone have any suggestions? I would greatly appreciate any input.
Thanks!!!
Did you save files in .rtf format? The files need to be
as a Word document or it won't count them. Could be the problem.
Most companies do no use their only files (HIPAA). They use files provided by other companies, serv
If you can get through the test files, then the sound quality on the actual company files is better. And, the dictation is never as bad as the test files, plus you have QA to help with hard blanks.
structured text from free text...
eventually just templates filled in. being that I am near 50, I will probably be okay, but I feel bad for all the younger MTs just now in school. according to this article, we will all have to be willing to learn the new ways.
no more 'blind faith'
wav files
I receive my wav files via an FTP site and return the completed files the same way. I have a digital voice file player program on my computer, with a foot pedal, and play them that way. I type in Word, save the file, and send them back via the FTP site again. I like it alot, but the program costs $200 including the foot pedal. some have demo versions, like express scribe, I think, but I have heard alot of complaints about foot pedals not being compatible with it. email if you have additional questions.
FTP files??
I am really curious about these FTP files I see. Someone has suggested to me using FTP and a digital drop box through the internet, rather than using email to send and receive. Could someone email me and explain more about this to me.
TIA
wav files
Hi, I am assuming that you have a digital wav player and foot pedal, that it is already installed and operational?? I hope so. Anyway, you need to download your wav files to a certain folder where you will be able to *find* them. I download mine to a file folder I named *new voice files*. Your digital voice file player should have an area labeled *jobs* or something similar. I have Start and Stop digital voice player. once I click on the *jobs* button, a second window opens and there is a button called *settings*. Click on this, and you have the option of where to select your *new voice files from*. there should be a *browse* button so you can locate where you downloaded the wav files to. then click *ok*. You may have to close the *jobs* window and then reopen for it to take effect. Once reopened, all the downloaded jobs should be there and you highlight which one you want to play next. You may also have to click the drop down box in the file where you placed your downloaded files and click *all files* for them to be viewed. If you have any other questions, please feel free to email me. good luck. ks
FTP files
Try downloading your FTP files to your "My Music" folder. After you're done make sure the files appear in the "My Music" folder. Then when you bring up the Express Scribe and click on load the files should be there. Good luck!
Wav files
I work for a local company that has been using cassette tapes to do their work, but they have decided to try and do wav files on CD's. My question is - What exactly do I need to purchase in order to transcribe from this CD? Do I need just a wav pedal or do I need a pedal and software to go along with it? My company doesn't know because this is all new to them too. ~ Do you have a good wav pedal brand to recommend? Thanks in advance.
FTP FILES
Okay, this is probably a pretty dumb question to most of you, but what is an FTP file? Is this something that all computers have, or do you have to download something to access this capability. I have been an in-house Transcriptionist for 14 years, and we still transcribe from minicassette tapes. I worked for services many years ago, and again we transcribed from tapes. I am thinking of doing some part-time at-home transcription and see this term being tossed around. Could someone tell me what it is?
DSS files
I do dictation for a doc in Arizona and he uses DSS files. At least that is what my file extensions say when I D/L and U/L them. I go through a site called MedeDocs. They are in Texas. They use FTP to send things over the 'net. It is really easy and user friendly. I like it. I am goign to assume that my doc in AZ has a handset of some sort too. I am hazy on the details. I just type the reports. LOL.
.dss files
I am helping this girl get her computer to play these files. She had her OS reinstalled (windows XP) and now the .dss files show up with 0 duration. We have installed every codec and made sure that the .dll was in place. We even installed an olympus player on her machine in case there were other codecs needed by windows (thinking surely this would resolve the problem) but nope! Olympus won't play them either.
I know it's they are valid files because I had her email one to me and I can play it. When I go through explorer and tell it to open with windows media player or olympus, and even start/stop, nothing. I am completely at a loss.
Right now, she is loading them into olympus, converting to wav then loading them back into express scribe, since she has a pedal for express scribe.
If there's something we missed or can do differently please let us know!!
Thanks!
dss files
Does the Olympus IN-USB-1 foot pedal play dss voice files?
.zix files????????
How do I open a .zix file? I'm so confused right now
FTP files
 Help! I am stuck in the 20th Century. I just applied for a job (not medical) where I may have to use Express Scribe or FTP files. I think I can handle Express Scribe, but what are FTP files? What do I need?
FTP Files
FTP is not really files, but a way to transfer them. FTP stands for File Transfer Protocol. I use FTP for both of my MT jobs. It is easy as pie. Think of it as two computers sharing information. I copy my jobs from an FTP site onto my harddrive and back again everyday. :-)
Unfortunately, if she files (sm)
bankruptcy she will actually be protected. You will not be able to post the information as you will be barred by the bankruptcy order; in fact you will need to cease all communication with her regarding the amount owed. She will not need to shut down her company to file bankruptcy. She can file initially for the "relief" it will afford her and go from there, i.e. reorganize, etc.
I was just throwing the thought out there. I think what she did is absolutely wrong and horrible. How the heck can you afford to work for free though for her? Basically, that's what it comes down to isn't it?
Good luck.
DSS files
I am curious if any of you know about DSS files. I have an interview with a lady tomorrow for a contractor position. She said they use an Olympus DSS system and I would need to purchase an Olympus DSS foot pedal. I have 9 pin, 15 pin, and USB pedals. Wouldn't one of those work with DSS files? Any info would be greatly appreciated as I do not have $300 to invest in a new pedal!! Who does?? Thanks in advance
DSS files
DSS is a type of file. Other players will play that type of file. The woman I worked for used the Olympus DSS Player in the office with the doctors, loaded the work to a TASP, and the Transcriptionist downloaded the file to be played with Express Scribe. You didn't even need a foot pedal at all. Hope this helps. 
DSS files
You can play DSS files with the DSS Player Lite. You can download it for free from Olympus at http://www.olympusamerica.com/files/DSSL211E.exe
DSS Player Lite will also play .val, .wav, and .wma files.javascript:editor_insertHTML('text','');
DAT files
Is there a freeware or shareware dictation program that plays DAT files?
RE: DAT files
I use Quick View Plus to view DAT files when i get them. HTH
http://www.avantstar.com/Products/Quick_View_Plus/QuickViewPlusOverview
old files?
Do you have a big list of old audio files or are they set to delete themselves? You can go into Recover Old Files to check.
I don't even know what .sri files are, but...
the website does show that it should play them ... VoiceIt sri files, anyway (under Supported File formats).
http://www.nch.com.au/scribe
You might try converting them to another format using Switch file converter, by NCH also and a nifty little program, if you can't figure out how to get Express Scribe to play them, though.
http://www.nch.com.au/switch
.sri files...........
The site does say it supports those files but it doesn't. They won't convert with Switch file either. The files are produced with a VoiceIt recorder and I have found others looking for an answer as well as to why .sri files won't play on Express Scribe. They have gone the same route with no success. I found that we need software that comes with the VoiceIt recorder in order to play these files, as those files are proprietary to the VoiceIt recorder and Express Scribe has to have an "add-on" in order to play these but going to the "nch" site only sends you to a zip file that doesn't open....
others have had this same problem so just wondering if anyone has had success with Express Scribe and these files...
Conversion of wav files - sm
I got a wav file that opens into Windows Media. I want to be able to get this into my Express Scribe. Is that possible and if so, how?
Thanks for ANY help.
Conversion of WAV files
Yes, you should be able to play the WAV file in Express Scribe. What you need to do is find where the WAV file is located (such as c:, which file folder, etc. etc.) If you don't know where the file is located, try using windows explore and search that way. You will then need to open up Express Scribe and do a MANUAL load. This will give you the opportunity to specify where the file is located. You should then be able to find the file and load it. You may, while in windows explorer want to move the file to a location that is easy for you to remember,thereby making it easier to load in Express Scribe. I've had the same thing happen to me several times...it's frustrating until you get the hang of it. HTH.
If the files have been "zipped", you need
a Winzip application to open them. You can download a free version on their website. Do a Google search.
Sound files
I thought it was just me but my group sometimes uses hand held recorders and you are so right--it may be a simple word but it just doesn't always come through clear and I feel like a fool leaving a blank when I've done this job for 30+ years. The comment about a tin can is SO appropriate! I use Express Scribe and MOST of the time the dictation is fairly clear--although (guess I'm old fashioned) you can't beat the clarity of a Dictaphone tape player. It is always clear as a bell and I really HATE to sell mine; however, no one seems to use the tapes much anymore. Such is progress--even if it isn't really better at all!
Wav files vs. C-Phones
Think I'd better get a laptap in the future! Sitting outside typing sounds wonderful but since I am only doing this on a contingent basis, guess I'll stick with my big old computer. Thanks for your input!
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