Creating glossaries
Posted By: Textware on 2008-12-05
In Reply to: Instant Text FRUSTRATION! - michelle
To create glossaries, the first option would be to import your AutoCorrect file. Right-click on Phrases and go to Importer and click on the AutoCorrect option and follow the prompts.
The next option would be to do a compilation as suggested in the previous post. To do a compilation, right-click on the glossary list and select "Multiple File Compilation" and then follow the prompts.
With regards to not seeing any matching phrases in your advisories: What glossary are you currently using? What are you typing for a short form? Do you see anything in the advisories at all?
It may be easiest to troubleshoot over the phone. Please feel free to call us at 781-272-3200 ext 2 with any questions and we can help get you started. We are here Monday-Friday 9am-5pm eastern time. You can always email us as well.
Textware Solutions
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Your glossaries are what you (sm)
need to back up. They end with .glo
Do a search on *.glo and save those files to disc. Install the program on your new computer, then copy those files back to the same folder on the new computer.
Glossaries?
I just looked it up; did y'all buy the glossaries as well?
Creating Templates
I am looking for a way to create a sample report and put ?? in the places where changes would be made, using a control key to jump from ?? to ?? i.e. This ?? year-old ?? patient.....Blood pressure ??, pulse ??, temperature ??, ETC.
Creating Resume
Can someone tell me how to create a resume on MTStars. Thanks
You can only put the glossaries onto a disk..sm
For copyright protection, IT restricts itself from being able to be copied onto a disk and installed onto another computer. The only way to install it is to use the installation disk.
The glossaries, however, can be backed up onto a seperate disk, just not the actual program itself.
Technically, the hospital owns the license so installing it on a personal computer would violate the license agreement. If you would like to have it on your own computer, it is recommended to purchase your own copy so you don't have to worry about anything with the license agreement. 
Here's one with a lot of terms/glossaries.
http://www.mtdesk.com/frame.php?frame=glossary
I like the Glossaries feature sm
I can make separate glossaries for each separate hospital and then it doesn't crowd the main glossary. Also, if I leave an MTSO, I can just delete that glossary without losing all my main entries.
You can create as many glossaries as you would like.
However, I have found that using one glossary for each specialty/practice is easier for me--no switching between glossaries, thereby saving some keystrokes. They glossaries can hold quite a lot of information--I haven't run out yet.
Compiling glossaries with IT
When you compile glossaries, the choice of phrases depend on the Minimum Word Frequency you select in the Compilation dialog. If the size of the file you compile is rather large, let's say 800 KB, you can raise the Minimum Word Frequency to 10. If you leave it at 5 you will get more phrases. Compiling a glossary is very fast and you can easily try out different settings to find the right balance.
You should not change so much the number of words per phrase. Beyond the 7-word phrases, Instant Text will take care of suggesting what is likely to come next by giving you the continuations. If you have a paragraph or page that is always the same with certain doctors, the best is to highlight them and add them to your glossary.
If you have compiled glossaries for each doctor, you can still combine them including these glossaries into a shell glossary that lets you regroup all the doctors with similar language and have it under the shell name in the glossary list.
On page 68 of the Instant Text manual as well as in some articles Jon Knowles wrote and which are available at the top of the Instant Text Forum you can read about typical compilation settings.
I hope this helps.
Marianne
Textware Solutions
Are there any expander glossaries
available that can be uploaded to Word 2007?
Creating Jump Codes
Can someone help me, please? I'm trying to set up my own templates and need to create jump codes. Does anyone have any suggestions? I did the Ctrl F9, but when I saved the template and reopened it, the blank symbol was gone. If anyone has suggestions, I am willing to try them. Thanks everyone. Have a blessed day.
Creating a proposal for services
I have been asked to submit a proposal for transcription services for a local imaging facility. The dictation is accessed over the internet and the reports are typed directly into their own system. I am a bit sketchy on how to submit a proposal like this. Can anybody provide me with a "sample." I will be hiring additional subcontractors to help me on this account. I have only been employed as an outside contractor on one-site facilities and dont really know all the wording that is needed. Any help would be greatly appreciated.
Need help creating a go-to function in Word...
I would like to set up Word so that I can press tab (or some other) key and it will move to a specific point in the report such as ???, so that I can then insert text at that point. I have had many templates come to me with this function but I would like to be able to set it up for my own templates, only don't know how....after spending 30 minutes in the Help menu I'm just frustrated!!  But I bet one of you folks know how to do it! Sure would appreciate the help.
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Would really appreciate any pointers, or even links/websites where I might be able to find simplified information on how to do this. I am a little "behind the times" and not very experienced on much besides typing at this point. I will be changing direction soon and need to update my ways of doing things.
Thank you in advance for any tips or direction. 
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Anyone familiar with creating report templates in Word ?
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Would someone please explain how I can create a resume on MTStars. I appreciate your help. I really need to post a resume ASAP. 
Instructions on creating a field.
Using Word 2002, you would do this by creating a field in the report. First, you must enable Field Codes by going to Tools, Options, View, under Show check Field Codes and Shading Always. Then hit OK.
Next, in your template or blank document in Word, go to Insert, Field, select Go To Button. The Go To Button will be grayed out on your screen. However, you will be able to see the Go To Button field on your monitor screen if you enabled the field correctly as described above.
To use the Go To Button field in your report, to land in this field when transcribing, use F11. This will place your cursor right in the Go To Field box in your report. As soon as you starting typing, the Go To Field box will be replaced with the text. This field is very useful when you only need to fill in text in a paragraph. I use it all the time in my templates to save time. And we all know time is money in this business.
Of course, these instructions could be slightly different in other versions of Word. I use Word 2002. But this is the basic concept of setting up a field in a document.
I hope this is of some help to you.javascript:editor_insertHTML('text',' ');
javascript:editor_insertHTML('text','');
Questions about creating a bid proposal...
I am fairly new to the business. I am currently transcribing part-time for a local clinic. I learned that the clinic will be accepting bids for a new contract position. I have never drawn up a bid. Do not know the first thing about it. I have someone who can help me with that. What I would appreciate any suggestions or advice on are:
1. What to charge per line? Will picking up and dropping off tapes at 3 sites. Will be transcribing outpatient clinic and radiology reports.
2. Turn around time? Current contractor has 3 days. The contract in place states 24 hours but they have been lenient lately.
3. Would it be accurate to figure 30% for taxes and 20% for benefits?
I appreciate any and all advice. Anything I have forgotten, please let me know!
Thank you for suggestions. 
Creating back space in IT
I admit that I am challneged when it comes to Instant Text. Year-old is already entered but have been attempting -month-old with no success.
Any ideas?
As always, my gratitude!
Very sorry if I'm creating the wrong impression...sm
This post will be a little long - my apologies in advance.
First, I wasn't "discounting" the dslextreme suggestion per se. However, the OP had already indicated that her phone company couldn't provide DSL, and if the phone company can't physically configure a line for DSL no other company like dslextreme, which has to rely on the phone company provisioning the line, can provide it either. I should have been more explanatory in my response, but then I suppose I would have been "preachy".
As for whole "preachy" thing and the "belarc" post sounding like a magazine article, I write the way I write. It's true that I've written many articles on technical subjects, so perhaps that style has crept into my forum posts as well. What I'm trying to do is to include as much information as possible in my posts so that I'm not just leaving everyone with more questions than answers. Sometimes, a little information just confuses people while a little more information would have made it clearer.
In other words, I'll plead guilty to sometimes trying to teach, but I have no gospel that I'm trying to preach. Perhaps you'll make that distinction in the future.
Maybe it would help if you knew a little about me. I've been in the transciption industry for over 25 years, and in that time I've sat in most of the "seats", including production, QA, supervision, management and tech support. The latter is most relevant here, so I'll go further to explain that I've always had an interest in the technologies that we use and have invested literally $tens of thousands in taking everything from college courses to certification "bootcamps" to seminars having to do with telecommunications, networking, operating systems, PC maintenance, computer security and even digital forensics. I've also done quite a bit of HIPAA training. If you'd care for a list of the training I've had, I'll be happy to provide it if you reply by email.
I don't say this for any other reason than to point out that I don't come on this forum for any other reason than to share what I've learned with the members of the forum. If it's not helpful to post on the forum, I have other things to do than posting and I'm sure members have other things to do than reading the posts.
Personally, I think it's a shame when anyone who has something of value to offer and does so voluntarily finds that they're being attacked on "style points". When you commented on my Belarc post, my only thought was, "Yes, but did you download and run it, or did you let all that other junk get in your way?" If it's the latter, you're the loser, not me.
...and now, as I said, I have other things to do. Have a nice day!
Is my post about different types of glossaries
nm
Glossaries are text files
So you can open a glossaries in Notepad, UltraEdit, etc to view, edit or print them. Just be advised, as the glossaries contain many entries, you may end up with more printed pages then you bargained for.
Instant Text Comes With Some Glossaries
Whereas the others do not. I LOVE the ER glossaries (I do 99.9% ER notes) and the Medstart glossary is great, too. Importing my AC entries into Instant Text made my transition so easy; if I forgot to hit the IT expand key, but AC would take care of that until I was used to IT completely. Then you have the includes where you can include glossaries instead of merging them and you can exchange glossaries with IT users if they want. I know this is all strange to you, but if you get IT you'll understand .
Can someone tell me specifically how to take Instatext and Glossaries
to a new computer? I guess a flash drive, but i have never used one. Do you just plug it in a USB and....well, then what?
Thanks in advance!
You CAN use IT with that program OR you can maybe convert your IT glossaries sm
into an autocorrect format and load that into your Exttext autocorrect.
I use both AC and IT simultaneous and that works much better than just EXTtext.
I just purchased the ABCZ glossaries for IT sm
A few weeks ago, and I am glad I did. It was definitely worth it. I like that I didn't have to start over from scratch to start following a system. I used his files and then used the workshop to convert my enteries over to the ABCZ system. It has been a big help to me. With 2 small kids I didn't have the time to try to figure out my own system and start creating the entries, so ABCZ was perfect for me.
Are you creating a template or form letter? Then try this. sm
Your message makes me think that you're trying to create some kind of form. If so, try these steps.
View, Toolbars, Forms. You will now have a toolbar that makes creating the form much easier for you. Mouse over each button to see what it does but it sounds to me like you'll use the text form field button the most. Finish creating your template/form and click on the padlock on the toolbar to lock your form. Save it.
Now, you can just hit tab to move between the fields to make filling it in faster. Hope this helps.
But at least with straight you're creating a document, not -
correcting one a machine did. I just get so bored proofreading, that I think correcting VR would put me to sleep.
Also, doesn't editing pay a lot less per line than straight transcription?
India and China will undoubtedly be creating
Just as the blue collar workers in manufacturing can be replaced, in this global setting, so can the entire corporations - I give them 10 years before the enterprising businessmen in China, India (whereever US CEOs have fled to gain access to slave labor) steal the info and create their own companies and compete as they certainly would be happy with a fraction of the American CEOs income.
Great tool for creating shortcuts
I just found this really great site with a tool on it for counting the repeated phrases in documents which we as MTs can use to make shortcuts!
here it is: http://medicaltranscriptionexpandproductive.blogspot.com/
Saving glossaries to a backup disk
To save your glossaries to a backup disk:
- Go to My Computer or Windows Explorer and go to the C-Drive, then the InstText folder, then the Glossary folder
- Right-click on the glossries you wish to save and select "Send to" and then select the destination drive. Your computer will automatically make a copy to the backup disk. If you do not have the "Send to" option, right-click ad select "Copy" and then paste them to the backup disk.
To put the glossaries on the new computer from the backup disk:
- Right-click on the glossaries on the backup disk and select "copy"
- Go to My Computer --> C-drive --> InstText --> Glossary. Anywhere in the glossary, right-click and select "Paste".
- They should now be listed in your glossary folder.
To add them to your glossary list:
- Right-click on the Active Glossary List and select "Open"
- Double-click on the glossary you wish to add to the glossary list
- When you are done opening all of the glossaries you wish to add, right-click on the Active Glossary List again and select "Save Active Glossary List"
Kind regards,
Kristen
How to find your Instant Text glossaries sm
Find your IT folder - mine is named InstText. Inside is a folder called Glossary. All of your glossaries live there. Click to open - you might have to associate a program to open it - I used Wordpad.
Sounds like Instant Text with it's glossaries, etc. would
s
...sigh... and don't bother creating a 2nd email acct. nm
s
Instant Text is the only expander that can compile glossaries
from previously saved reports and automatically create your short forms so you don't have to memorize anything. Have you been to their site to see the overview of how the program works?
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