Copying Word Autotext? Can anyone help?
Posted By: Lisa on 2007-05-09
In Reply to:
Can anyone tell me how to copy my autocorrect entries? Word help says to make it into a template but don't know how to do that. I'd appreciate any help very much!
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Also, back up your AutoText by copying Normal.dot SM
Search for normal.dot on your computer. Usually it is under Program Files (click my computer, click C: drive, click program files), Microsoft Office, click Templates and then you should see normal.dot. Right click it, click "copy" and then put on a disk so if you have to reinstall Word you have a copy of your normal.dot that has all the stuff you've saved (exams, etc.) so you won't have to go through setting them up again.
Searching for .acl (using the search program on the Start menu) will show you your AutoCorrect file. Copy this (right click, copy) and also put it on a disk.
Do these whenever you make significant additions or changes, probably about once a week. I'm using disks, but my son says that I could get a thumb drive or whatever, and I could add and delete things from it, since the space on the disk I am taking up saving these 2 files is miniscule.
Also, you should copy to disk all your documents (like samples, templates sent by your job, doctor lists--anything and everything you use to work.) Then if you have to install Word or install Word on a different computer, you can just replace the *acl on that computer and the normal.dot with your saved versions and have everything there, and also have all your templates and lists etc.
My computer crashed after deleting a TRIAL VERSION of Microsoft Office 2003. Without saved normal.dot and .acl, I'd have had to re-do all that work and all the doctor samples. You never know when an update or any old think will set off this Microsoft stuff. You can lose the stuff you need and so it is really good to have it saved on disk.
copying word into Emdat
You should never copy straight from word into Emdat....you should make you templates in notepad...you can even copy from Word to notepad and then into Emdat...or if you have something saved in Word, you can copy and paste it into you comment box on the Emdat screen and then cut it from there into your Emdat, but if you copy something from Word into Emdat, it will usually mess it up on the client's end (I leaned that the hardway).
I hate Emdat too...especially the spellchecker, and you just can't do as much with it as you can in word...I copy all my completed transcription into Word to double check it with the Word spellchecker to make sure it caught everything, which it usually doesn't.
I hope this is helpful and made sense, but it is a crapy plantform for transcriptionists, but it must be beneficial for the doctors end, otherwise, I'm not sure why it's even used!  
Word AutoText, AutoCorrect, and Spellchecker, and other Word features
I have just started working for a company that uses Word (my previous experience was HTML-based and had its own autotext and spellchecker).
I have never bought medical spellcheckers nor Instant Text, especially that I have learned a lot from posters here that one could use the autocorrect feature for long words/phrases/paragraphs/templates. I have heard of people saying autocorrect was not meant to be used for such.
I have been browsing some features of shortcuts in Word (using the Assistant), and have discovered that it has AutoText. I tried it by highlighting a whole document (canned procedured), then hit Alt+F3, assigned a code, and voila! I have a template that readily inserts into an open Word document by typing the code and hitting Enter.
Also, I have learned that I can insert empty fields (for variables in my templates like BP/HR/RR/Temp values by hitting Ctrl+F9, then when I have inserted the autotext for a template with such empty fields, I can readily jump from one field to the next (to fill them up with values) by hitting F11 (or Shift+F11 to go to previous empty field).
We do know that many dictators want us to type verbatim even for running sentences, so that I have found the Spelling and Grammar checker feature of Word quite cumbersome. I discovered tonight that I could use just the spellchecker feature by clicking on Tools > Customize, then under Categories, select Tools; under Commands, select Spelling. I dragged that onto my tool bars so I can do a quick spellcheck. Cool thing was, the previous documents I have made with new drug names, etc., which I have spellchecked using a non-Word program, were automatically included in its database (so I do not have to re-enter them as I begin to utilize this feature). Drawback: I could not make a shortcut key for this (have to use the mouse again!)
Then I made my OWN keyboard shortcut for autocorrect by going to Tools>Customize>Keyboard (click on button then another window appears), Under Categories, choose Tools; under Commands, choose AutoCorrect. Under Press new shortcut key, assign the shortcut you want (F key, Alt or Ctrl + desired key), then click on Assign button.
Well, that is all I can share for now. I have learned a lot from posters here, and I hope I have added some info, especially for Word users like me who can be categorized as average.javascript:editor_insertHTML('text',' ');
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autotext is part of MS Word and can only be used in Word - nm
x
Word XP/autotext help
Is there a way of using autotext so that it will come up in the font that you are typing in? Some doctors use arial and some use times new roman and if I use my autotext it automatically comes up in whatever I created it in, not necessarily what I am currently typing in. Is there a way to change that? Thanks for helping.:)
Word AutoText
I cannot get this to let me add a shortcut for cm2. I have tried different things and just can't get it to work. Any suggestions?
You can use autotext in Word. nm
I use AutoCorrect and AutoText on Word sm
It isn't as limited as you might think. If you have over 225 characters in your selection or have blank lines, etc. you need to check "formatted text." You can also put it in AutoText and once you start typing the first few letters a box will come up with the rest of the text and if you want to insert it, you just press enter. I have many, many entries in both AutoCorrect and AutoText. I like it much better than the ShortHand program I bought, though I do need that to transfer text to the Word program that work uses between emails, etc. That may be because I've used Word for years and am used to it.
Try googling copy autotext in Word
You should get a link that gives instructions. Hope this helps. I copied mine recently on a disc with no problem.
Which one -- AutoCorrect or AutoText? Word version?
xxx
Also, Word has the AutoCorrect and AutoText--see inside
Also, Word has the excellent AutoCorrect (for expanding words like "tp" into "the patient"). It is an excellent help, the only downside being that it maxes out at about 7000 entries.
Also, for longer portions of type, like something a doctor says over and over, there is AutoText in Microsoft Word. Just put the paragraph or sentence or whatever in th AutoText, and the next time the doc says it, you can put it in.
Also, you can save complete documents in Word that you may use again- like psychiatric tests that they do-- you can just open that document and rename it a new name (keeping the old document as the template, like "Dr Smith Psyc tests" and then rename it when you do it to something new- and you can have all your margins, test headings, tabs, etc.
I would not work without these 3 things being available--AutoCorrect, AutoText, and the ability to store documents that I might want to use again.
So, I'd just drag them into the 21st century! It is actually ridiculous. Would their programmer(s) work without their production shortcuts? They have plenty of them. Ask them not to use any, to type every / and etc. and have no canned programming stored, and see how they like it. Arrogant snobs.
word has both autotext and autocorrect plus macros
I really don' t see all that much need to buy a ShortHand program, especially when you are just starting out and probably put out a lot of money already. Just click on your toolbar, click on autocorrect, and you will get a menu that you can use to add in your new expansions.
if you would like to access this toolbar from your keyboard, you can create a macro that will do this.
Sub ATxtShow()
Dialogs(wdDialogToolsAutoCorrect).Show
End Sub
Paste this into your macro editor, and now record a "hot key" macro on whatever key(s) you would like to use. I use alt-5, but you can use any alt or control key combination you have free.
I certainly hope this macro posts properly, I tried 3 times to post a macro that to count characters, and each time a quote mark was removed by the system, but I hope this will post properly. I will follow up on this immediately after posting and make sure it is correct.
Word expander list for Autotext?
Is there a way to add a premade list of words or phrases to Autotext (not Autocorrect)? I need that little suggestion box to pop up for me. Is there a way to do this or do I need to add every word individually?
Thanks
ABCZ word/phrase list for Autotext?
Does anyone know where an ABCZ word/phrase list for Autotext (not autocorrect) can be found?
If you don't have an expansion program, you can put stuff in Word in your AutoCorrect/AutoText un
s
If working in Word, autotext/correct can be used for free, but (smsg)
if you need a separate expander, then I recommend Shorthand. I think their cost is reasonable, and it is user friendly. I've used it for years, and it has worked in numerous different platforms, or if not directly compatible, I could convert my list either way fairly easily. It, too, has a free demo period for 30 days. Aside from Word's own autotext/correct function which is limited in its compatibility to a degree, you aren't going to find a good free one.
Copying IT
Can anyone give me an idea on how to copy my Instant Text onto a flash drive so I can use it on another computer if I want to. If I leave my present job using the company computer and use my own computer I would hate to have to put all of my Expanders in over again. What a pain that would be!!
IT copying thanks
Amanda your help was appreciated. It worked out great!
They are copying webpages (sm)
Found BBQ Beef sandwiches at Recipetown.com and Beef Ox sandwiches at foodloversweb.com.
copying tapes
We did that for awhile because I was trying to help a friend to start out in the business and I also gave work to other people on the internet, but it is a lot of work. Thank God, my husband did most of the work, but thanks, but no thanks.
copying tapes
it is a lot of work and you lose the quality of the tape, if that is possible with some of the doctors.
Copying data
Can anybody say how to copy a large amount of data to a DVD without having to copy one page at a time. It's a training program that I'm not going to be able to finish before the time runs out. Since I paid for it, I want to be able to have it available to study on my own. Thanks.
One time when copying and pasting
from a previous report to get a sample of the PE, I noticed that the MT had put in spaces at the end of the sentence and throughout the whole next line instead of hitting enter twice. I never said anything, but I wondered if that MT would ever get caught for that. My company pays for spaces so I'm sure that can add up if he/she does that all the time.
copying macros to other comp
this is for MS word. copy normal.dot both from template folder and office folder and paste it to new computer at the same respective places, i.e. copied from template would be pasted to template folder of new computer and so on.
RE: Copying AutoCorrect entries SM
Can someone tell me how to copy AutoCorrect and AutoText entries from one computer to another - I want to put them on my laptop. Thanks!
Help with Copying and Printing Shorthand Dictionary
I am trying to copy and print my ShortHand Dictionary (the list of expanders) and cannot seem to find the way to do it. Can anybody help on this one. By the way, Happy National Transcription Week!
TIA.
Copying tapes to digital format
Has anyone ever attmpted to do this? I am getting a little overwhelmed with the amount of work and want to get some subcontractors and feel it would be easier to go digital rather than delivering the tapes, etc. Thanks for you help and opinions.
copying or transferring Extext expanders
I'm moving to a different MTSO and would like to copy all (probably 20,000) of the expanders/abbreviations I've created over the years. Hopefully, I can copy these on to a disk and transfer them to the my new MTSO, which utilizes Bayscribe. It wouldn't be much fun having to re-create these. Help, anyone?
Moving or copying IT glossary to another computer
I'm not sure if this is what you are looking for, but I recently copied one of my IT glossaries to a different computer by this method using a CD ROM disk (a jump drive would also work):
Scroll down the page where it says "moving IT to a new computer":
http://ja-jp.facebook.com/notes.php?id=44836928616
ALSO:
http://textware.com/board/itmainforum/posts/636.html
copying internet bookmarks from one computer to another. I want to switch computers, but I want to
copy all my bookmarks on the computer I use now to the computer I will be using. Is there a way to do this? Thanks.
autotext
can someone tell me where I can download autotext software. I understand it is free word expander. I searched the internet and found rapid text and phrase something (cant remember). Which is the better one or are they both the same.
autotext
I believe you can use autotext through Word and the function key is F3 -- I think. I haven't used it for a while.
autotext
Go to insert, then autotext then check the box that says to suggest autotext entries. Hope it helps.
Autotext
Hi me - does this work only if you use Autotext?
Autotext
Highlight what you want to save as an autotext entry, then click autotext, and name it. I use it all the time.
AutoText
Thanks -- that was exactly what I needed. The only problem I had was that the font size was smaller when I inserted it in my document. Is there anyway to fix that?
autotext---
autotext was not made or intended to be used as a word Expander the way we use one. It has limited input. Once that input is reached, the file becomes corrupt and deleted. This happened to me once too, and I bought a Word Expander program instead of relying on autotext. It will never happen to me again. I lost soooooo much info that way. Most people are not aware of the limited input parameters and continue to keep adding words, etc. So sorry for your loss. I do understand.
AutoText works for me. sm
I make tempaltes in AutoText. When I need a certain template or canned text I only need to type the name of the template or the first few letters of it and Word bubble pops up and asks if I want to insert it; hit and it drops in.
I agree...autotext is the way to go there!
x
I can tell you how to do it using Autotext, which is easier.
I'm using Word 2003 with Instant Text as my Expander software. I have been trying to figure out how to insert *stop codes* literally for months using Instant Text. I finally gave up and here's what I do. There may be easier ways around it, but I just learned today. lol
I transcribed the report,, which is a pain center report. I get the same doc everyday who has a style that he sticks with pretty much. After I was finished, I copied the report and went into a new document to tweak it up. I left in basically all of his repetitive phrases along with the exam, and all of the headings. Anywhere I wanted a stop code or field as MS Word calls it, I pressed the combination of ctrl+ F9. When I was finished I highlighted the document and clicked on Autotext. If you've never used autotext, when you want to retrieve an entry you've created, you start typing the name you've assigned to it, and either press F3 or enter and BAMM there it is. The stop/field codes look like this { }, but you can shade them gray. To access each field you simply press F11 and it takes you right to the next stop. I hope I didn't confuse you.
I just bought a book that is truly a MUST HAVE for MTs working with Word. It's called Tips N Techniques to boost the productivity of the medical transcriptionist. It was put together by an MT. I think you can find it under www.cherylflanders.com.
Good luck!
Rin
Autotext via keyboard.
I'm a firm believer that if your hands are off your keyboard your not being productive. It's just funny to me because I hardly ever use my mouse. It seems tedious to see it in writing but here's how I get there.
Shift and cursors to highlight the word/comment (or use mouse), Alt I, A, X. This will take you to autotext to add auto entries. Shift and Tab to get to the top tabs and cursor to left x 2. Alt R will take you down to add.
My autotext entries are gone!!!!
I use a program called iType. When I add an autotext entry it is there until I shut down and open program again. I know that I have to add autotext entries outside of the actual iType program - I open word and add them there but they are being deleted somehow. Any help would be appreciated. Oh, I use Word 2003.
Thank you.
autotext identifiers
you want to make them short and easy to remember - try doctors initials plus exam - HBCTHwwo, HBCTHwo, HBCTCwwo, HBCTCwo, DVCTHwwo, DVCTHwo, DVCTCwwo, DVCTCwo, etc
Autotext gone Bold?
Why are my autotext entries turning bold when I go to use them? I am starting to get annoyed here...I constantly have to change the autotext entry back to regular. I know I did not enter it in as bold. What is going on here?
You should know if it's autotext because you have do something to expand it.
Redo the entry and make sure you don't pick up anything after the text when you copy it because it will automatically format if you do.
Coffee/AutoText
Hello to all my MTs out there! I would like to know, how could I use my auto text to the best of my ability? What I am saying is that, whenever I try to look at what is important to add to increase my production, I don't seem to know what to add. Everything from words to phrases, that I add, is still not enough, and I don't see an increase in my production at all. I need tips and advice from pros and vets who has been there and done that. I appreciate any help really. The platform that I am using is EMDAT. Also, what is the best tasting coffee that I could buy or one that taste the best? I love chocolate. I am open for all suggestions. Thanks.
Autotext Question
After you enter something in Autotext, is it possible to edit it? Also, how do you add -year-old? Thanks in advance and Happy Holidays!
There is a way to copy Autotext and - sm
your normals, not sure about autocomplete though. You can copy your "normal.dot" file in your templates and transfer that quite easily, I don't know if that covers everything or not. Do a search under your help file on your tool bar in word.
I use Autocorrect and autotext
mple, right upper extremity, I use RUE and if the doctor says right upper extremity first exam, use RUE1 and I have the whole exam in there. I use for other exams as well.
Someone please tell me how my autotext entries
could just VANISH overnight? This has not been a good day.
More Autotext woes.
So I started (or so I thought) building my Autotext back up because I LIKE using F3 and only having to remember 1 abbreviation to get 5 different expansions. My line count went down 500 lines going from having it to not having it.
BUT when I went to save it and copy it to my new file, it was the same size as when I started, and I checked the normal.dot several time while I was working and it was always the same exact size as when I started. What do y'all think is going on?
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