Compiling glossaries with IT
Posted By: Marianne Kleen on 2008-10-27
In Reply to: If I do all of the drs in 1 glossary - will IT catch every phrase?
When you compile glossaries, the choice of phrases depend on the Minimum Word Frequency you select in the Compilation dialog. If the size of the file you compile is rather large, let's say 800 KB, you can raise the Minimum Word Frequency to 10. If you leave it at 5 you will get more phrases. Compiling a glossary is very fast and you can easily try out different settings to find the right balance.
You should not change so much the number of words per phrase. Beyond the 7-word phrases, Instant Text will take care of suggesting what is likely to come next by giving you the continuations. If you have a paragraph or page that is always the same with certain doctors, the best is to highlight them and add them to your glossary.
If you have compiled glossaries for each doctor, you can still combine them including these glossaries into a shell glossary that lets you regroup all the doctors with similar language and have it under the shell name in the glossary list.
On page 68 of the Instant Text manual as well as in some articles Jon Knowles wrote and which are available at the top of the Instant Text Forum you can read about typical compilation settings.
I hope this helps.
Marianne
Textware Solutions
LINK/URL: Compilation recommendations by Jon Knowles
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Anyone with exp compiling reports?
I've been contacted by an office and was asked if I could "compile" reports. It was explained that they scan the history and docs chart, and I would create the report from those documents. Obviously this is more time consuming than dictation. I'm wondering if anyone has done this, if you have how the best way to bill was, and did you find it worthwhile? Thank you.
Compiling a phrase and word list
The software that does this is Instant Text.
IT can make a list of the most frequently used words and phrases in your transcription. You select the folder of files you want Instant Text to "read" through and in a few seconds your list is done.
Instant Text also includes a number of glossaries ready to be used. See link:
http://www.textware.com/itfeature/glossary2page.htm
I guess that is what you are looking for. If you have any questions you can email me.
Marianne
Textware Solutions
Your glossaries are what you (sm)
need to back up. They end with .glo
Do a search on *.glo and save those files to disc. Install the program on your new computer, then copy those files back to the same folder on the new computer.
Glossaries?
I just looked it up; did y'all buy the glossaries as well?
You can only put the glossaries onto a disk..sm
For copyright protection, IT restricts itself from being able to be copied onto a disk and installed onto another computer. The only way to install it is to use the installation disk.
The glossaries, however, can be backed up onto a seperate disk, just not the actual program itself.
Technically, the hospital owns the license so installing it on a personal computer would violate the license agreement. If you would like to have it on your own computer, it is recommended to purchase your own copy so you don't have to worry about anything with the license agreement. 
Here's one with a lot of terms/glossaries.
http://www.mtdesk.com/frame.php?frame=glossary
I like the Glossaries feature sm
I can make separate glossaries for each separate hospital and then it doesn't crowd the main glossary. Also, if I leave an MTSO, I can just delete that glossary without losing all my main entries.
You can create as many glossaries as you would like.
However, I have found that using one glossary for each specialty/practice is easier for me--no switching between glossaries, thereby saving some keystrokes. They glossaries can hold quite a lot of information--I haven't run out yet.
Creating glossaries
To create glossaries, the first option would be to import your AutoCorrect file. Right-click on Phrases and go to Importer and click on the AutoCorrect option and follow the prompts.
The next option would be to do a compilation as suggested in the previous post. To do a compilation, right-click on the glossary list and select "Multiple File Compilation" and then follow the prompts.
With regards to not seeing any matching phrases in your advisories: What glossary are you currently using? What are you typing for a short form? Do you see anything in the advisories at all?
It may be easiest to troubleshoot over the phone. Please feel free to call us at 781-272-3200 ext 2 with any questions and we can help get you started. We are here Monday-Friday 9am-5pm eastern time. You can always email us as well.
Textware Solutions
Are there any expander glossaries
available that can be uploaded to Word 2007?
Is my post about different types of glossaries
nm
Glossaries are text files
So you can open a glossaries in Notepad, UltraEdit, etc to view, edit or print them. Just be advised, as the glossaries contain many entries, you may end up with more printed pages then you bargained for. 
Instant Text Comes With Some Glossaries
Whereas the others do not. I LOVE the ER glossaries (I do 99.9% ER notes) and the Medstart glossary is great, too. Importing my AC entries into Instant Text made my transition so easy; if I forgot to hit the IT expand key, but AC would take care of that until I was used to IT completely. Then you have the includes where you can include glossaries instead of merging them and you can exchange glossaries with IT users if they want. I know this is all strange to you, but if you get IT you'll understand .
Can someone tell me specifically how to take Instatext and Glossaries
to a new computer? I guess a flash drive, but i have never used one. Do you just plug it in a USB and....well, then what?
Thanks in advance!
You CAN use IT with that program OR you can maybe convert your IT glossaries sm
into an autocorrect format and load that into your Exttext autocorrect.
I use both AC and IT simultaneous and that works much better than just EXTtext.
I just purchased the ABCZ glossaries for IT sm
A few weeks ago, and I am glad I did. It was definitely worth it. I like that I didn't have to start over from scratch to start following a system. I used his files and then used the workshop to convert my enteries over to the ABCZ system. It has been a big help to me. With 2 small kids I didn't have the time to try to figure out my own system and start creating the entries, so ABCZ was perfect for me.
Saving glossaries to a backup disk
To save your glossaries to a backup disk:
- Go to My Computer or Windows Explorer and go to the C-Drive, then the InstText folder, then the Glossary folder
- Right-click on the glossries you wish to save and select "Send to" and then select the destination drive. Your computer will automatically make a copy to the backup disk. If you do not have the "Send to" option, right-click ad select "Copy" and then paste them to the backup disk.
To put the glossaries on the new computer from the backup disk:
- Right-click on the glossaries on the backup disk and select "copy"
- Go to My Computer --> C-drive --> InstText --> Glossary. Anywhere in the glossary, right-click and select "Paste".
- They should now be listed in your glossary folder.
To add them to your glossary list:
- Right-click on the Active Glossary List and select "Open"
- Double-click on the glossary you wish to add to the glossary list
- When you are done opening all of the glossaries you wish to add, right-click on the Active Glossary List again and select "Save Active Glossary List"
Kind regards,
Kristen
How to find your Instant Text glossaries sm
Find your IT folder - mine is named InstText. Inside is a folder called Glossary. All of your glossaries live there. Click to open - you might have to associate a program to open it - I used Wordpad.
Sounds like Instant Text with it's glossaries, etc. would
s
Instant Text is the only expander that can compile glossaries
from previously saved reports and automatically create your short forms so you don't have to memorize anything. Have you been to their site to see the overview of how the program works?
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