C phone programming instructions

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Hi everyone,

I purchased a Dictaphone C-phone off of EBay; however, it did not come with a manual. I am totally lost. Are they all the same when it comes to signing a job off, leaving a job open, fasting forwarding a job, etc.? Is this something you have to program into the phone? If so, can someone tell me how to program my phone for these different requests?

The service you work for should be able to tell you the keys to push to sign off a job, etc. However, here is a link to the Dictaphone answer desk for more detailed instructions.

http://support.dictaphone.com/scripts/rightnow.cfg/doc/sales/opmanual/Connexions/0420qr.pdf

I got this on 06/01/07 from MT Stars - here it is for you to program

Make sure the Dictaphone is plugged in and also into the wall phone jack.

Notice the display screen at the top of the Dictaphone, 3 gray buttons under the display.

Press the left gray button under the word PRGM.

The display will now read

PROGRAM

KEYS ID/TIME TEL

Press the gray button below the word KEYS.

The display will now read SELECT PROGRAM KEY.  At this point push one of the 16 black keys below the display on the telephone keypad.  If you are programming your headset for example, select any one of the 16 black keys that you want.  Press that black key. 

The display will now say ENTER NUMBER.  For headsets programming #*11 (that is, the POUND key, the STAR key and then the number 11)

Now press the MULTIPLY KEY to the right of the telephone keypad.  This key says SELECT on top of it and has an X multiply function on it.

Press the STOP key to exit programming function.  The STOP key is located second from the right on the top row of the keys on the bottom of the C-phone.

Hope this helps.  I printed this out and this has been so useful, especially when unplugging the C-phone during electrical storms for a period of time and you lose the programming.

HAPPY HOLIDAYS TO ALL

t

Thank you so very much.  Got them.  What a pain. 

Thanks again.

cindy

Does anyone know how to program headset into the dictaphone to work?

Thanks so much.

Hit the program key at the top then keys, then pick the key you want then the code is #*11 then hit the select key and then stop key....good luck, I had this problem as well and do every now and then when I unplug my equipment.

difference.  Also, have you tried a different headset?  Also someone told me one time that there is a microphone under your volume control on the right corner of the C-phone.  It's a tiny hole.  If you break off a Q-tip and stick that into the hole that will squelch a lot of background noise and that worked as well.  As far as getting your C-phone service, I heard that Dictaphone is "sunsetting" C-phones at the end of this year.  Meaning, they aren't going to service them anymore as they are considered an obsolete technology.  So, I would contact Dictaphone and see what your options are.

I know very little about Lanier equipment.  I've not used it as extensively as Dictaphone.  Is there a local appliance repair place in your area?  You might ask one of those places to take a look at your equipment and see what they think.  Kinda scary, cause they could do more harm than good, but maybe worth a shot.

Not much help, I know.  But I thought I would share what tiny bit of obscure knowledge I do have. 

Go to My Computer, click Tools, Folder Options, click File Types tab.

Scroll down list and select WAV.  In the lower part of the window where it says Opens with, click the Change button.  In the new window, scroll down and select Scribe, then click OK.  Then OK to close the other window.

How To Set Up & Use The LX-219 IMPORTANT—PLEASE READ CAREFULLY!!!! • IF THE FOOT PEDAL IS NOT ALREADY CONNECTED---Remove the Front Cover of the terminal block that has the cables attached, and Plug the Foot Pedal into the black connector. • Plug the cable marked “Trans Station” into the jack on back of the LX-219 labeled, “To Recorder” • Plug the cable marked “Power Supply” into the jack on the Power Supply. (some power supplies have two jacks, use the left one and ignore the other) • Plug the cable marked “UDLT” into the jack on the back of the LX-547 VTI, marked UDLT. • Plug the Telephone line cord into the jack on back of LX-547 VTI marked “TELCO”. Plug the other end of this cable into your telephone jack. • Plug Power Supply into wall outlet. • The VTI will now undergo a self test; all of the lights will come on momentarily and begin blinking. After a few seconds all lights will go out EXCEPT the TA and VD lights. These will remain on. (the letters identifying these lights are read from top to bottom, not left to right) You are now ready to Program your Station to call into the Lanier system and begin transcribing. Go to the Programming Instructions, and with the help of your Supervisor or Client, program the Codes and Telephone numbers that they want you to use, into the LX-219. AFTER programming is complete, use the following instructions to begin using the Transcriber. Copyright 2003 by: Ranzy Luster Plug Headset into jack on back of LX-219 labeled “Headset” • Put Headset on. • Press the ON/OFF key. You will hear a dial tone. • Press the Key that you have programmed your Telephone access number into • After the system answers and “Digital Connect” appears, the screen will display; “Enter Trans ID” • Press the key that you have programmed your ID number into. • The display will show “ENT - request Job” • Press the ENTER key. The small screen will display; “Searching for job”. After a few seconds, a job number will appear in the small display screen and all of the information will now appear on the LARGE DISPLAY screen. • Place your foot on the LISTEN part of the Foot Pedal and press down. • Press REVERSE to back up when needed, and if you have backed up quite a distance and don’t want to listen through the dictation again, Press FORWARD to get back to the point you were at when you started reversing. A Loud tone will be heard when you reach this point! • As you are transcribing and reach the end of a job, you will hear a steady TONE. At this point, remove your foot from the Listen Pedal and press the Finishing Touch Button. This will Complete that job and bring up the Next available Job. (the Finishing Touch Button is the one which you have programmed with the Code 1370) • When finished transcribing for the day, Press the button you have programmed with the Code 1371. This code completes the job and prevents others from coming to your station. • In Addition to the two codes listed above, the Telephone number of the system you are calling into should be programmed into a Key and your ID number should be in one. ALL OTHER FUNCTIONS YOUR EMPLOYER/CLIENT WANTS YOU TO USE WILL BE EXPLAINED BY THEM!

Copyright 2003 by Ranzy Luster
www.TranscribeSolutions.com

This is for WORD 2003. Just follow the steps EXACTLY as outlined. 

1.  Open a plain word document and type your ??.  (A couple of sets with one set per line).

2.  Go to Tools>Macro>Record New Macro

3.  Name your Macro (type it in the box)  Mine is named "jump". (Make sure in the second box, it says NORMAL template or normal.dot.)

4.  Click the Keyboard button - choose the keyboad combination you want to use (I use ALT+J) Click Assign.

5.  You should see a little button floating around that looks like a tape somewhere on your screen.  Don't touch it yet.  Instead, Go to Edit>Find and type in ??.

6.  Hit find next (you should be seeing your ?? being highlighted while you are doing this.) Click the cancel button on that same window. 

7.  Go to Tools>Macro>stop recording. 

Type in a few ?? sets and hit your shortcut combination to make sure it works. 

If you have trouble with this, feel free to e-mail.  I make these all the time.  :)

from your employers:

The BOS is to be followed, except when it differs from this company's style guide and except when also not in conflict with the site specific information of the client. 

So, you check the site notes from the hospital and if the question is not answered there, you check your company's style guide, and then if there is still no answer you do what the BOS says to do. 

Does this make any sense?  Making us consult three different references for the answer to one simple question?  Do the MTs in Indiastan have to do this?  Or do they get a pass because they work so cheap? 

In a Word document, type a few words, like a diagnosis on a line.  Leave your cursor at the end of the line.

Click TOOLS, MACRO, RECORD NEW

A window called Record Macro pops up.  I suggest you put a name in the "Macro Name" field.  (Hint:  No spaces allowed in the name.)

Click KEYBOARD to assign it to the keyboard.

A window called "Customize Keyboard" pops up.  In the field "press new shortcut key", press what you want as the shortcut.  (Hint:  I use ALT+N so I can remember it for numbering.)  That key combination you type should populate that field.

Click ASSIGN, CLOSE

You will be back at your document (your cursor still at the end of the line of text you typed) and there will be a small window called "Stop" that has a solid square (the STOP RECORDING button) and another symbol (PAUSE RECORDING button).  At this point, every single thing you do is being recorded!

Press the HOME key (to put cursor at the beginning of the line).

Press the 1. keys and space twice (or however many times you space between your number/period for your account).

Press the END key (to return cursor to end of the line of text).

Press the RETURN key.

Press the 2. keys and space twice (or, again, however many spaces you put between your number/period for your account).

Click the STOP RECORDING button in the little window.

Your macro is complete.  I suggest you try it out.  Skip down a few lines and type a line of text.  At the end of that text, hit your macro shortcut.  It should run (you won't see it do anything but make the changes you recorded) and automatically go to the beginning of the line, number it as 1 with a period and spaces, and return at the end of your text and start the number 2, period, spaces and be ready for more text!!  Email me if you have problems. 

NOTE:  This will only work if the text you type is only 1 line long.  If it word-wraps to a second line, this will not work...you will just have to manually return to the beginning of the line and number. 

More ideas for building macros, at least the ones I use most: 

-- macro to increase the zoom to a certain percentage (I use 110%)

-- macro to scroll down 1 frame or page

-- macro to copy the preoperative diagnosis heading, the 1-line text below it, return a line blank and type postoperative diagnosis heading and paste (for when the dictation is for "postoperative diagnosis same").  I use ALT+; for postoperative diagnosis and ALT+' for postop diagnosis

-- macro to copy the physician names/credentials in the signature block and search for the header for SURGEON and fill it in, putting it in all capitals, etc.

Just a handful of ideas I use.  Hope these help.

I believe I understand what you're trying to do. Try following these steps.

Open a new blank document and set the margins as you've been instructed (File, Page Setup, Margins). Next, click on the tab for Layout. Make sure Section starts has New Page in the box. In the next section, Headers and Footers, make sure none of the boxes are checked. Change the measurement from edge for the Header to 1". In the Page Section for vertical layout choose Center. In Preview Section make sure that Whole Document is selected. Click OK.

Now, Go to View, Headers/Footers. Type the information that you want into the Header area. Don't worry that it looks like the Header area is larger than it should be; it will shrink as your letter grows. Save this as a document template (.dot)

Now, whenever you use this template, just type your first letter, use Ctrl+Enter to go to the next letter/page. The Header information will show at the top of each page and each letter will be centered on the page for you.