Aria/Word
Posted By: LadyTamara on 2009-06-10
In Reply to: Aria is not designed to have transcription - Happy MT Robin
The previous poster's reply about typing every single word and character is unfortunate because that was unnecessary, if you set up your basic Word on your computer to record your HOT keys, macros, auto corrects, they will work within Aria, remember, that Word version shadows the real program on your computer, so the dictionary had to be attached to the "real" version of Word on the computer as it will not work on the "Aria version of Word"... this is where the dictionary should have been directed to, and then anything going on with your "real" Word program does transfer over and works when you are working in Aria. Whenever there are upgrades to Aria, make sure your IT tech is backing up your macros & your "dictionary"- I add words to my spell checker all the time - in addition to the medical dictionary that I have attached to it. Unfortunately, there is no way to back up the autocorrects that we have discovered yet, so those will have to be reprogrammed. You can get Word to create a print off what is in your auto correct list so you can reload them in after Word/Aria has been reinstalled- I found this tip in Google.
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I use Aria
One of the things I dont like about it is that for any suggestions you have to contact Varian and they will consider them in their next upgrade. Aria in general is not user friendly at all. Our IT tech has made many templates within the document system and we have to rely on the IT tech to edit anything not working properly and it takes our IT tech forever to make changes. It does not import information well (constant editing) at all and is painfully slow. I think IMPAC has a much better program where the Transcriptionist has more control over the program and is not at the mercy of an IT tech/data administrator. The data import feature was suppose to cut down on transcription time and it has if anything tripled it with the info import compared to straight typing. We do A LOT of cut and paste. When you do that in the new version, I think it's 8.1, then it locks up so you cant use your formating tool bars, the way around that is to save your doc, exit the program & then go back in to it to modify it and then the toolbars come back on. I can still use autocorrects & macros with the program though, although the Word program within Aria is just a shadow of your main Word program, so any "creation" of macros etc have to be made in the version of Word on your computer and not within Aria. I hate having to individually select pts and open the chart and wait for pages to load and auto fill, even the pts name/date slows down the system... my biggest gripe is also about the task pad - evidently that was a creation by the same jerk who invented taxes, that is a whole other issue so I wont even get into that...I would give my eye teeth to go back to using the IMPAC program. Oh the other thing that drives me nuts is we have to wait for electronic signature before printing to mail out, as there is no auto send, or print on approval wont go to transcription printer etc so you are constantly checking for approved documents to send out and we have 5 dictators so we are constantly flipping back and forth between pt manager, time planner and document approval versus it all being one program. I could just go on and on all day, I would rather at this point be typing in old school word perfect and saving it to a floppy disc. We have gone paperless at this point with no charts and scanning in documents and labeling them is a nightmare, I had a somewhat wonderful suggestion for sorting out that whole mess, but our data administrator refused to do it. To my mind, transcription should not be the mercy of an IT tech with no medical knowledge and no transcription knowledge. Another solution I can offer is to type it all in Word and then create the document and paste it into Aria, potentially without autofills it would make it somewhat faster, at least the typing portion. Hope that helps!
Aria is not designed to have transcription
I used this garbage briefly when I worked in house for an oncology practice last year. The transcription manager spent $5k on Stedman's only to find that it wasn't compatible. She probably should have checked that out before she spent the money, huh? I worked there for four months typing every single character of every word. Fortunately we were paid hourly. Theoretically it is not compatible with Word, but we all had "normals" that we had created for the doctors that we would cut and paste into it, so I'm not sure where the incompatibility comes from. Maybe from the fact that the transcription manager wasn't that computer literate.
I had many of the same issues you do with the lag on the text. We would type and then literally have to wait a full minute for it to get onto the screen. One of the ways I found around that was to turn my computer off every night. IT told us to just log off and leave them on and when I did that I would get the lag. If I turned it off, no problems. I quite frankly didn't care what IT thought at that point.
The nice part about it is you can put some decent templates in - or whoever has access to that can. They can insert the vitals and lab work automatically if it's set up for it.
I looked at the Aria website when I was using the program and didn't see anything about transcription, so I think it's designed to truly be a point and click system with no transcription whatsoever. Some doctors are always going to want narrative reports, so a true point and click is never going to exist, imo. It's expensive, and I didn't think it was that great, at least from my viewpoint of using it. When I was at the clinic last year, they were supposedly one of the first ones to have it and they had spent some horrible amount of millions to get it.
There were ways to work around it so that we could be sort of productive - primarily with saving the normals for each individual doctor - and I don't know if they managed to get any kind of Expander or dictionary program that worked with it. The clinic I was at also didn't do their research on the sound files, which I don't think came with Aria. They had to get a separate voice recording system, and then the Transcription manager and her pseudo-assistant had to actually move the work over to each transcriptonist every day. It was horribly inefficient.
Good luck. It has a few good points, but the bad points far outweighed them from what I saw from the transcription end. I think from the practice management end it's a decent program. It was just designed by someone who had never worked with the medical records division before, imo.
Aria Platform - anyone use this piece of junk?
We're transitioning to an EMR platform called Aria with a god-awful transcription section that is a step backward from the typewriter. It's largely mouse-dependent, slow (it's through their VPN so there's often a lag on the text) and it doesn't recognize a lot of the hot keys I've utilized in Word for years. It takes me half again as long to get through a report. I'm usually busy at least 8 hours a day as it is using Word with most of the people I type - it would take me 12 hours if everyone were on this system right now.
They've also changed to a "per dictated minute" rate of pay from 65 cpl w/spaces. It's a generous per-minute rate compared to most places I've worked, and they've stated they don't want anyone losing any money in the transition, but it would take a pretty steep increase in this rate to match what I was making previously.
I'm seriously considering changing jobs, although these guys have been wonderful to work with. Does anyone out there have any experience with this platform or any tips, websites, etc., that have information on utilizing this POS to its fullest? Hate to jump ship prematurely - I know what's out there and it ain't purty! 
Microsoft Word.. The oold Word used to do this and I'm new to 2003 Word..nm
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If you picked the correct Word version at installation, if you pull up a blank Word page & do an inc
s
Sorry, but your schedule doesn't justify making up your own rules. Use the word board for word q
nm
I simply used the word as the point of reference. If I had referred to someone AS 'that word'
your read my post that said we are all just people no matter what color we are?
Info/help on open Word 2007 docx with Word 2003.
I have a friend who sent me a document with .docx extension, presumably Word 2007. I can open it in Word 2003; however, all I see are musical notes and highlighting, no text (this is a document with words and highlighting only, no pictures, music notes, etc.). I tried to open this with Notepad and only see the usual gibberish.
I know I opened another 2007 Word doc before and I remember seeing the converter load at that time but that was probably a year ago. Is there something that has changed that I'm not aware of?
Darn Microsoft.
Is any one running ExText with Word 2000 and EditScript with Word 2003 sm
I am interested to know if anyone is running two platforms with a different version of Word on one computer.
I am running eScription's ES with Word 2003 and want to run ExText but their version of Word is 2000. Has anyone done this or doing it now. If so, have you run into any problems.
I can't seem to get a straightforward answer from the Techs at either company. I can't just load ExText and jeopardize it interfering with eScription.
I am interested to hear any and all comments. Thank you so much in advance for any help!
it is attached to your version of Word. Open Word and it'll be on your tool bar. NM
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I type the letter "l" in IT and the word cholelithiasis is my word selected?Why?
I want to get rid of this. Entered left again but it is still giving me cholelithiasis as the only word option to select from.
This is why I find this program crazy. Everytime I sit down for the day, there is a whole new experience with it!!! I have to stop and think before each word!!!
How do you make fields in Word Perfect like in Word? I'm drowning out here
in new keyboard commands, macros, etc. Thanks.
In the future, please post word questions on the Word board.
i
Can you use the Word autocorrects or only Smartype? What about the Word auto text? tia nm
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Word AutoText, AutoCorrect, and Spellchecker, and other Word features
I have just started working for a company that uses Word (my previous experience was HTML-based and had its own autotext and spellchecker).
I have never bought medical spellcheckers nor Instant Text, especially that I have learned a lot from posters here that one could use the autocorrect feature for long words/phrases/paragraphs/templates. I have heard of people saying autocorrect was not meant to be used for such.
I have been browsing some features of shortcuts in Word (using the Assistant), and have discovered that it has AutoText. I tried it by highlighting a whole document (canned procedured), then hit Alt+F3, assigned a code, and voila! I have a template that readily inserts into an open Word document by typing the code and hitting Enter.
Also, I have learned that I can insert empty fields (for variables in my templates like BP/HR/RR/Temp values by hitting Ctrl+F9, then when I have inserted the autotext for a template with such empty fields, I can readily jump from one field to the next (to fill them up with values) by hitting F11 (or Shift+F11 to go to previous empty field).
We do know that many dictators want us to type verbatim even for running sentences, so that I have found the Spelling and Grammar checker feature of Word quite cumbersome. I discovered tonight that I could use just the spellchecker feature by clicking on Tools > Customize, then under Categories, select Tools; under Commands, select Spelling. I dragged that onto my tool bars so I can do a quick spellcheck. Cool thing was, the previous documents I have made with new drug names, etc., which I have spellchecked using a non-Word program, were automatically included in its database (so I do not have to re-enter them as I begin to utilize this feature). Drawback: I could not make a shortcut key for this (have to use the mouse again!)
Then I made my OWN keyboard shortcut for autocorrect by going to Tools>Customize>Keyboard (click on button then another window appears), Under Categories, choose Tools; under Commands, choose AutoCorrect. Under Press new shortcut key, assign the shortcut you want (F key, Alt or Ctrl + desired key), then click on Assign button.
Well, that is all I can share for now. I have learned a lot from posters here, and I hope I have added some info, especially for Word users like me who can be categorized as average.javascript:editor_insertHTML('text',' ');
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Qa sent me 2 corrected report. One had hypenated word changed and other had same word
p
why on 1 computer for the same report would the word count be different in Word? (inside)
Like on 1 computer with word the document was 27000 character counts w/spaces
and the other computer (the one i type this account on says 13,000. How can there be such a difference with Word being the same? I am baffled.
Please post word questions on the Word board.
mm
Please post word questions on the Word board.
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Post word questions on Word board.
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Please kindly ask word questions on the Word board. Thank you.
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How do they define a word? Is it characters? Is it the MS Word definition
of a word? You can fit approximately 500 words on one page of typing. It's about $.055 per line, or $2.75 per page. It's up to you. It's not great, but you are a newbie. If you don't have any other offers out there, try it for a while to gain some experience.
Switching from Word 2000 to Word 2003...
Has anyone upgraded from W2000 to W2003? If so, did all your autocorrect entries and normals transfer easily? I would like to upgrade but don't want 2 lose my shortcuts and expanders! TIA 
Please post Word Help and s/l questions on Word Help Board.
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Word/terminology assistance goes on Word board. (SM)
Please use boards appropriately.
Moderator
Post word questions on the Word board.
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marking for Word Help questions on Word Board
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A majority of the software used IS Word based, or do you just want to use Word by itself? nm
s
Word has its own excellent word expander in Autocorrect.
It reminds me of the old PRD
Are you trying to move your macros from Word on one computer to Word on another?
If so, try this....Go to microsoft.com and search for Word 2000 Supplemental Macros. When you get the article, it will tell you to download the small application. You will open the application in Word, and it will give you instructions on backing up the macros you already have. You will do this on the computer you want to move macros from. Once you have made a backup copy, email it to yourself. Go to the computer you want to put the macros on. You will need to download the Word Supplemental 200 Macro application on this computer also. Save the email you sent yourself on your desktop, and open the application in Word again just as before. You will select restore and pick the file on your desktop to restore to. The macro will do all of the work and transfer all of the macros into your new computer.
Now, if this is not want you wanted....... never mind.....
Post word questions on the Word board only.
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what version of Word do you have? Here's a link for Word 2002 -sm
This looks like a long and drawn out thing to do, but it's not that hard really.
When I did it, I checked and found that I had the support template already in the folder, so I was able to skip down to "Back up your AutoCorrect entries on source computer." It's named support.dot and is found here:
C:Program FilesMicrosoft OfficeOffice10Macros
Just following the instructions closely, it was really easy.
If you don't have Word 2002, I think there are other methods avaialable.
Here's the link:
http://support.microsoft.com/kb/269006
Can you transfer them from Word 2002 to Word 2003?
I was able to transfer mine from one computer to another when I had Word 2002 on both of them. Now I have a new computer with Word 2003, and have not been able to do it. The autocorrect has a different file name.
Now, regarding my use of the word 'nigger', I used the word as a point of reference. And, to
I had also said, before the thread got moved and deleted that we are all people and that color shouldn't make a difference. What it all comes down to is Dog Chapman is a prejudiced person and he got caught. What his son did was wrong, but it still doesn't make Dog Chapman right.
Regarding AAMT, I thought what one poster said about Dog getting paid 6 cents a line for being AAMTs "motivational" speaker was hilarious. And, what on Earth did having him as a speaker have to do with MT???? Again, I thought it was a tremendously dumb move on AAMTs part.
I dunno about Word 2007 but Word 2003
has AutoCorrect, which is probably what you're meaning. When you program a macro, it records your Keystrokes and actions and is more complicated than what you're needing.
In Word 2003, type the word/phrase you want (i.e., degenerative disc disease) then highlight it. Go to Tools, AutoCorrect Options, and your highlighted word should be in the "with" box. Type your shortcut (i.e., ddd) in the "replace" box. Click Add then OK. To use the new entry, just type what you put in the replace box (ddd). No other keys necessary. I would guess it should be about the same in Word 2007.
Hope that helps! Feel free to email if you have more questions...
Calculating lines using Word Count in Word
I have recently started a job where lines are calculated using the Microsoft Word word count tool. I think I read that you get cheated out of lines if a company counts this way. Is this true?
Word 2007, Word 2002, or 2003
How many transcriptionists have switched to these versions of Word? I am still using Word 2000, and it works well for me, but have been offered job with a company that uses Word 2007, and another company that will let you use Word 2002 or 2003. I am fighting this and am at the point where I just might not accept a new job because of this change. I can't imagine why they would want to change from Word 2000. Your opinions, please. Thank you.
In Word 2007, you can add Word count to the status bar.
Right-click the status bar and select Word count. Once it appears on the status bar, you can double-click it to bring up the statistics dialog box that shows characters. You can also find this option on the Review tab, Proofing group, Word Count.
It is Word. ExText is the word expander
:)
Ask word questions on the Word board.
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Please ask word questions on the word board.
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Please ask word questions on the Word board.
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Please ask word questions on the Word board.
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autotext is part of MS Word and can only be used in Word - nm
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Still, every word coulda been a cuss word.
p
Word help needed on word board
Can someone help over on the word board? Thanks.
Prescription Word Help on Word Help Board.. Thanks
I read word for word when I am done transcribing
nm
Word 2003 and Word 2007....
If you have Word 2003 and upgrade to Word 2007 - will you still be able to access your Word 2003 documents?
I am still kinda confused on this as everything I have read about this states that the Word 2003 files will be opend in a "compatibility" form, as opposed to normal.
Would it be in my best interest to save the Word 2003 files to a disk first?
MS word dictionary - removal of word - sm
Anyone out there able to give me step-by-step instructions on how to enter the dictionary for MS Word to remove a word I entered incorrectly? I'd appreciate any help at all. I know this can be done, because I did it myself years ago, but cannot remember how I did it. TIA.
The word aforementioned is a good word.
NM
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